Policies

To assure and continue the positive and mutually supportive relationship between the Milford School District and the community it serves, the Milford Board of Education supports reasonable and practical utilization of all school facilities to responsible individuals, groups and organizations sponsoring activities in educational, cultural, civic, political or recreational areas as defined and limited in 14 Del. C. § 1056 relative to the use, control and management of public school property.

The Superintendent or Designee will provide and maintain clear procedures to provide equal and consistent service regarding use of Milford School District facilities.

Milford School District buildings and grounds may be used for holding public gatherings of a character not detrimental to the civic welfare of community, State or nation. The Superintendent through the operations department will maintain procedures to implement this Policy. These procedures shall include, but are not limited to, procedures for securing the use of a facility, charges for facility use, restrictions of use, cancellation of scheduled activities, use of playgrounds, and use of outside recreational areas.

REVIEW AND REPORTING: The Superintendent or Designee will report each year to the Board on the status of this policy. REFERENCES: 14 Del. C. §1056 et al., Internal Revenue Service Certification of Section 501(c)(3) Exempt Status; Title 36 of the United States Code.

R-1.1 Operational Procedures and Guidelines for Facilities Use and Rentals Applications

A. Use of school facilities is restricted to residents of the Milford School District. The district will not approve facilities use and rentals from organizations located outside the Milford School District unless the requesting organization can document at least 50% of the participants in their organization’s programs or activities are students or residents of the Milford School District. In order for an outside organization’s application to be considered, the organization must forward evidence of the number of Milford School District participants in their organization to the Superintendent or Designee.

B. Building Use/Rentals are not desirable during regular school day hours, and shall be limited, for the security, safety and welfare of all students and staff on campus. School day rentals for organizations may not interfere with regular school day classroom and facility use, or disrupt regular school day instruction.

C. An “Application For Use of School Facilities” must be completed and on file 45 days prior to the rental date. A Certificate of Insurance, with the District listed as an additional insured, must be on file with the application prior to initial approval being granted for Category III, IV, V, and VI activities.

D. Requests to use athletic facilities and/or equipment will require the additional approvals of the Principal and the Athletic Director. The utilization of the district’s Carey-Simpson facility, weight-training facility, competition baseball and softball fields will be restricted to school district programs due to the expenses associated with field maintenance, specialized equipment, limited availability and trained district staff availability. Athletic facilities at Milford Middle School, located on Lakeview Avenue, will be available on a first come, first served basis.

E. Alcoholic beverages, drugs, smoking and gambling are prohibited on all school property. The use of improper and/or offensive language is cause for exclusion from the facilities.

F. The Milford School District prohibits the use of any Milford School District facilities by any person or for profit organization for personal or private gain, financial or other matter compensation, without prior written permission of the Milford Board of Education.

G. It is understood by the Milford Board of Education that the requesting organization assumes full responsibility and liability for any organizational negligence which may result in any personal injuries, damage to equipment, furnishings, buildings, or grounds.

H. The Milford School District reserves the right to cancel or postpone any event based on, but not limited to, security concerns, weather conditions, availability of district personnel, school events, condition of the buildings and/or grounds.

I. Violations of the rules and regulations of the Milford School District in connection with the use of school facilities and equipment will result in immediate cancellation of the privilege granted to use facilities and/or equipment. Costs for repair or replacement of lost or damaged property and the cost of the extra services shall be charged to the responsible organization. School personnel shall have access to facilities as authorized.

J. Organizations must provide appropriate security measures as part of the rental agreement. Appropriate security is at the discretion of the Milford School District and may require the organization to secure police coverage, not covered within the rental fee and at the organization’s expense, through the Milford Police Department. Any non-Milford School District organization approved to utilize any part of a school’s campus during regularly scheduled school hours must provide police coverage during their event or activity. The organization must designate one person who will be in charge of the event or activity and remain at the event, throughout the entirety, in a supervisory capacity. R-1.2

K. For all non-school organizations, a copy or proof of an acceptable criminal background and child protection registry checks must be submitted for the person, within the supervisory role, with the application and prior to facility use approval being granted. The organization also must indicate within their building use form request whether staff utilizing the facilities have had acceptable background checks. If the organization is not able to provide proof of background checks for an adult staff member or volunteer, individuals serving in either of these capacities must be cleared by the Milford School District through the Raptor Visitor Management System or other district-used background electronic screener prior to working the event. Violation of this part of the policy will result in immediate termination of the organization’s facility use.

L. Milford School District does not engage in permanent rentals or agreements for use of District Facilities. District Facilities are not to be used as a permanent campus, throughout a school year or calendar year, for any non-affiliated Milford School District organization. Milford School District reserves the right to terminate a rental at any time.

M. Summer Time rentals or agreements for use of District Facilities are limited due to building maintenance schedules and building shutdowns relative to energy conservation during the summer months.

N. Any Delaware Interscholastic Athletic Association or Henlopen Athletic Conference events in which Milford is not a participant must be approved by the Athletic Director and Superintendent or Designee.

O. The fee system will cover operational costs of the facilities to be used and may be modified or waived at the discretion of the Superintendent or Designee for activities involving individuals and organizations which provide benefit to the educational process and activities of the governing bodies of the Milford School District and State of Delaware.

P. All pre-paid facilities/equipment rental fees and custodial charges will be refunded by the Milford School District Office if written notice is received of the cancellation within 72 hours in advance of the scheduled event. Custodial charges, but not the facilities/equipment rental fee, will be refunded by the Milford School District Office if written notice of the cancellation is received prior to the day of the event, but not before 72 hours.

User Classifications:

Category I – Milford School District sponsored events or Milford School District activities not charging admission. Includes student activities sponsored by the district and parent-teacher activities directly related to school activities or child welfare. Event or activity scheduled at time when custodial staff normally on duty.

Category II – Events sponsored by Milford School District-related organizations where admission is charged or a collection is taken. Event or activity scheduled at time when custodial staff is normally on duty.

Category III – Official meetings of the Milford School District, civic or government organizations and events held by non-profit organizations located in the District where no admission is charged or collection is taken. Event or activity scheduled at time when custodial staff is normally on duty.

1.  Boy Scouts of America
2.  Girl Scouts of America
3. Boys and Girls Club of Greater Milford
4. Milford Little League
5. City of Milford 
6. Carlisle Fire Company 
7. People’s Place 
8. Milford Elks Lodge 
9. Milford Rotary Club
10. Milford Lions Club
11. Milford Pop Warner
12. American Cancer Society – Relay for Life
13. Auxiliary of BayHealth
14. National Multiple Sclerosis Society – Bike to Bay
15. 4-H Club
16. Milford American Legion Baseball
17. DIAA Officials’ Organizations

Category IV – Events held by non-profit organizations that are located in the Milford School District and where admission is charged or a collection is taken. Events scheduled at a time when custodial staff not normally scheduled and causes additional custodial services to be required as a result of the event.

Category V – Events held by non-profit organizations that are not located in the Milford School District and where no admission is charged or collection is taken.

Category VI – Events held by non-profit organizations that are not located in the Milford School District and by commercial, for-profit organizations and where admission is charged or a collection is taken. Board of Education approval required.

Fee Requirements:

Category I – No rental fees or additional insurance required; personnel expenses as required.

Category II – No rental fees or additional insurance required; personnel expenses as required.

Category III – No rental fees required. Personnel expenses as required and insurance certificate required.

Category IV – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.

Category V – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.

Category VI – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.

MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 3102 ENERGY CONSERVATION

SUBJECT:
The commitment to and goals of the Milford School District to conserve energy where possible and to take a leadership role in developing a realistic energy ethic and awareness of energy needs and costs in an effort to promote Energy Conservation.
I. PURPOSE:
The purpose of this policy is to provide uniform guidance and administration regarding energy usage and energy conservation actions.
A. To promote energy conservation while providing a safe, reasonably comfortable education environment to the faculty, staff and students of the Milford School District.
B. To establish a clear understanding among Milford School District staff regarding energy conservation expectations and individual responsibilities to conserve energy.
C. To establish and document temperature setting range expectations for various categories of rooms and spaces, as well as to establish seasonal air conditioning to heat and heat to air conditioning conversion date ranges.
D. To promote improved indoor air quality through efficient and effective building systems management.

II. LIMITATIONS:
This policy does not apply to school bus contractors. 

III. SEASONAL TEMPERATURE SETTINGS:

A. The Director of Operations is charged with the responsibility and authority to direct the seasonal conversion from heating to air conditioning in the spring and from air conditioning to heating in the fall.

1. The springtime conversion from heating to air conditioning will not occur before April 15 and will be accomplished no later than May 15, depending on the specific weather patterns of the year and at the direction of the Director of Operations.
2. The fall season conversion from air conditioning to heating will not occur before October 1 and will be accomplished no later than November 1, depending on the specific weather patterns of the year and at the direction of the Director of Operations.
3. The Director of Operations shall notify building administrators and custodial Building Chiefs of the intended date to perform the seasonal HVAC conversion.

B. Building temperatures shall be governed in accordance with the following chart:

C. The summer temperature ranges do not apply to buildings and spaces that are not equipped with air conditioning.

IV. GENERAL ENERGY USAGE PROCEDURES:

A. Areas that are not occupied (even if left for a short period of time) will have lighting turned off. After the school day, custodians will decrease lighting in the hallways where possible. Custodians will turn on lighting only in areas where they are working or for scheduled facility use.

B. Lights in all gymnasiums, cafeterias and auditoriums will be off unless the area is being utilized.

C. All exterior lighting shall be turned off during daylight hours. Exterior lighting shall be operated on a timer with minimal lighting for security purposes only during evening hours when the building does not have evening events scheduled. The Director of Operations and the Building Administration shall collaborate on exterior lighting schedules.

D. Copy machines, laminating equipment, and other office machines shall be turned off each night if the equipment does not have a sleep or hibernation mode.

E. All District computer monitors, printer, and other peripheral technology equipment shall be turned off when buildings are not occupied by students. Computers (CPU units) shall remain turned on around the clock, for Technology Department scheduled maintenance and virus software updates.

F. All District computer equipment and other technologies, to include the computer CPU units shall be turned off when buildings are not occupied by students during the annual winter break and annual spring break school closings as directed by the Director of Operations.

G. Personal electrical appliances:

1. The building administration of each school building is charged with the responsibility and authority to administer the coordinated use of microwave ovens and compact refrigerators in designated areas. The designated areas shall serve teams or groups of faculty/staff with the guiding principle being to eliminate the use of personal appliances in individual classrooms.
2. Personal appliances to include but not limited to compact refrigerators, microwaves, coffee pots, toaster ovens, space heaters, fans, hotplates and any other such devices, are expressly not permitted in classrooms. Each building administration is authorized to approve the consolidated and coordinated use of compact refrigerators and microwave ovens only for multiple classrooms in designated areas as indicated in IV, H, 1 above.
3. The administration of each school building shall submit annually to the Director of Operations the building-wide plan for the coordinated use of microwaves and compact refrigerators which identifies the designated areas for the appliances and likely users of said appliances. All building-wide plans shall be in compliance with the Fire Marshall Regulations and Delaware Code.
4. Appliances that have been purchased by the school district that are intended to contribute directly to the educational mission such as instructional kitchens and refrigerators in science areas, as well as appliances which serve the students’ medical needs, such as refrigerators in the nurse’s suite are exempt from this policy. Exemptions may also be made for district purchased fans required in areas as designated by the building principal and approved by the Director of Operations.
5. Compact refrigerators and microwaves that have been approved by the respective building administration must be in good working order, and must be unplugged during the winter, spring, and summer breaks.
6. The Director of Operations in consultation with the school Administration and the district Maintenance Department shall have the authority to require the removal of personal appliances that have not been authorized and that have been determined to be unsafe.

H. The Chief custodian or designee at each school will be responsible for operating the building in an unoccupied mode at the closing of each school day or scheduled facility use. The Director of Operations has the expressed authority to direct the operation of buildings in occupied modes when students are not present in order to protect the facility against freezing.

I. Any area showing signs of mold or any indoor air quality concerns should be reported to the chief custodian. The Chief custodian shall report all areas showing signs of mold to the building administration and the Director of Operations. The Director of Operations has the expressed authority to direct the operation of a building in noncompliance to this policy in order to remediate and address a specific and known indoor air quality concern.

J. Individual classroom and office doors shall be closed when heating and air conditioning equipment is in operation.

K. In buildings with automatic temperature controls, the temperature will be set at 60 degrees (or appropriate unoccupied set back temperature based on building history) no later than 8PM during the heating season. During emergency situations, when outside air temperature is below 20 degrees and wind speed is over 15 mph, all school buildings shall be set to established occupied settings to prevent damage to the District’s buildings.

1. Category II and III events, as defined by Board Policy 3101 shall use the facilities at the unoccupied – set-back temperature.

L. The Chief Custodian or designee shall be responsible for the building start-up. Each building shall have an established start-up procedure that must be adhered to.

M. The Chief Custodial or designee shall be responsible for the building shut-down at the end of the custodial shift.

N. Domestic hot water systems will be set between 120 F or 140 F for cafeteria service (with dishwasher booster). All independent domestic hot water systems shall be shut down during unoccupied times and over summer break, except as needed for summer school operations.

O. The start time for air conditioning equipment shall be set as late as possible while still allowing time to cool the building to guideline temperature settings. Cooling equipment shall be switched to unoccupied set-back temperatures as soon as possible, with the understanding that classroom temperatures will be maintained long enough to afford comfort for the period the teacher remains in the classroom after the students have left.

P. The Director of Operations shall direct the utilization of air conditioning during the summer months at each school campus considering indoor air temperatures, outdoor air temperatures, student programming and staff maintenance and cleaning schedules.

VI. DISTRICT VEHICLE USAGE:

A. District vehicles shall not be left “idling” for extended periods of time.

B. District related travel shall be consolidated with carpooling employed to the maximum extent possible.

C. District vehicles shall be properly and adequately maintained in order to assure that they are operating at optimal efficiencies.

VII. VENDING MACHINE PROCEDURES:

A. All vending machines within the district shall be equipped with VendMiser technology as soon as possible.

B. The Director of Operations is charged with the responsibility and the authority to purchase and install VendMiser equipment on all vending machines within the district.

C. Booster organizations, clubs and groups that receive the proceeds from the sales of the vending machines shall bear the cost of the retrofitting the vending machines with the VendMiser technology.

D. The Director of Operations shall forward the cost to purchase and install the VendMiser equipment on subject vending machines to the Chief Financial Officer.

E. The Chief Financial Officer shall bill the organizations, clubs and/or groups, for the costs associated with the cost to retrofit the vending machines with the VendMiser equipment. When funds are received the funds shall be deposited to the internal account from which the VendMiser equipment was purchased.

F. If, after three attempts to collect, the organization, club and/or group fails to reimburse the district for the cost of the VendMiser equipment, the district shall be authorized to order the vending machine unplugged and removed from district property.

VIII ATHLETICS and ATHLETIC FACILITIES:

A. The School Administration is charged with the responsibility and the authority to schedule athletic sporting events in such a manner as to conserve energy to the extent possible.

B. The School Administration shall schedule athletic sporting events in the afternoon when feasible in an effort to make full use of ambient natural light to the extent possible.

C. During the implementation of section VIII of this policy, the School administration shall take precautions to protect the rights of all athletes and teams regarding schedules and priority.

MEMORANDUM

TO: ALL SCHOOL ADMINISTRATORS

FROM: J. Benjamin Roy, Jr. State Fire Marshal

SUBJECT: State Fire Marshal Policy on School Operations with Regard to Life Safety

It is the opinion of the State Fire Marshal that life safety considerations in the school system will be an extension of the standard operating procedure established in past years.

Special considerations may be implemented to deal with the realities of desegregation, but still maintaining the highest standards for life safety.

A. Required means of egress and exits will be maintained as required under the State of Delaware Fire Prevention Rules and Regulations. No exits will be permitted to be eliminiated or secured with locking or security devices that impede intended operation of the door.

B. ANY and ALL fire incidents occurring within the schools shall be immediately reported to the particular dispatch center located within that county:

1. New Castle County Fire Board
2. Kent Center
3. Sussex County Call Board
4. Municipalities Area of Jurisdiction

C. FIRE ALARM SIGNALING SYSTEMS

1. Delaware Code Title 16, Chapter 66 Fire Prevention Rules and Regulations State of Delaware.

Section 17-312

17-3121. All fire exit drill alarms shall be sounded on the fire alarm system and not on the signal system used to dismiss classes.

17-3122. Whenever any of the school authorities determine that an actual fire exists, they shall immediately call the local fire department using the public fire alarm system or such other facilities as are available.

Section 17-3131

It shall be the duty of principals and teachers to inspect all exit facilities daily in order to make sure that all stairways, doors and other exits are in proper condition.

2. All fire alarm systems shall be maintained in an operable and active condition. An alarm system will not be shut down nor taken out of service for any reason other than the normal maintenance or repair of the system.

3. When the alarm bell sounds within the school, the following procedure will be followed:

D. Assistance is available from the State Fire Marshal to school administrators, especially in New Castle County, upon request by the school administrator, in the area of pre-planning for exit problems, designating areas of refuge within buildings, determining separate fire areas within a building.

E. The State Fire Marshal’s Office will respond to occupied schools to assist in judgment and responsibility for securing exits or the need for adequate exits to be maintained, regardless of the situation.

The Milford School District shall not remove asbestos from any school building while students are present unless an emergency requires the District to do so.

ADOPTED: 6/15/87

The Milford Board of Education recognizes the need for after-school programs for children in a safe environment while their parents are working. The District encourages that this care be provided by private care givers in their own facilities. However, the Board also recognizes that all families may not have the financial resources to place their children in private after-school child care programs. The Milford Board of Education will attempt to provide space for child care providers who offer independent programs in school facilities under the following terms and conditions, contingent upon the availability of space:

1. Shall present evidence of non-profit incorporation as a child care provider.
2. Shall be licensed by the Delaware Department of Services for Children, Youth, and Their Families.
3. Must comply with all Delaware requirements for Day Care Centers.
4. Shall provide the names, addresses and telephone numbers of the chief administrative officer and of the governing board.
5. Must present proof of insurance coverage.
6. Shall present evidence of adequate funds for start-up of the program.
7. Shall have an adult (over 21 years of age) supervising children at all times.
8. All adults employed by the provider shall have a Criminal Background Check issued by the Delaware State Bureau of Identification on file with the chief administrator.
9. The after-school child care provider shall assume full responsibility for any damage to equipment, furnishings, building, or grounds beyond that which can be designated as fair wear and tear.
10. The after-school child care provider shall indemnify the Milford School District against all claims and liability arising from any accident, injury, damage to person or property arising out of or occurring in connection with the use of the school facility or by his/her agents, employees, students or guests.
11. All school campuses are smoke and alcohol free. Smoking or the possession or use of alcohol are not permitted anywhere in school buildings or on school grounds.
12. The Board shall classify the After-School Care Provider as Category I under Board Policy 3101 Use Of School Buildings After School Hours.
13. The after-school child care provider will sign an agreement designating responsibilities of provider and school regarding daily operation of the program.

ADOPTED: 6/24/96

MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Policy 3106 USE OF DISTRICT CELLULAR PHONES AND PERSONAL REIMBURSEMENT FOR OVERAGES ON NON-BUSINESS CALLS

I. PURPOSE:
To establish a cellular phone usage standard and to provide a uniform mechanism by which cellular phone charges will be reviewed and certified by the responsible party. Non-business monthly overage charges will be reimbursed by the responsible party.

II. CELLULAR PHONE USAGE:
Use of a cellular phone should be limited to when access to conventional land-lines and computers are not readily available. Use of District-provided cellular phones shall be restricted to the time allocated for monthly usage. The Milford School District reserves the right to charge for non-business monthly overage charges on a case-by-case basis.

III. SECURITY:
Cellular phones are not secure forms of communication. Sensitive conversations must be either postponed or sufficiently “guarded” to inhibit understanding by possible interlopers.

V. NON-COMPLIANCE: Personnel to whom cellular phones are assigned must comply with this policy as a condition of continued usage of cellular phone privileges. Non-business cellular phone overage charges may be withheld from an employees pay if the employee refuses to tender reimbursement settlement. The Supervisor of Buildings and Grounds is responsible for monitoring cellular phone usage and costs to optimize calling plans.

VI. REIMBURSEMENT FOR DISTRICT USE OF PERSONAL CELL PHONES: Designated employees who elect to not utilize a District-issued cell phone may be reimbursed at the rate determined for the approved position upon submittal of personal phone bills to the Office of the Supervisor of Buildings and Grounds.

A. Purpose

To establish an equitable process by which the Board of Education can assume its responsibility for naming or renaming school facilities. In addition, naming in this policy also refers to placing a plaque, planting a tree, or placing any other symbol or object that names or honors an individual, group, or entity of any kind on district owned property.

B. Policy

It is the responsibility of the School Board to select names of all schools and facilities. In fulfilling this responsibility, the School Board shall carefully consider and respect community recommendations in the naming process. The School Board shall also have the responsibility to authorize naming rights for portions of school facilities in order to provide recognition for private or corporate entities that make an exceptional contribution or significant financial contribution to benefit the District.

C. New Schools

Before a new school is opened, the Superintendent shall recommend the appointment of a committee for the purpose of naming a school within the Milford School District.

D. Existing Schools and Related School Facilities

The School Board may name or rename a school and/or other facilities for a variety of reasons, including its use for a new purpose or the desire to recognize contributions to the School District.

ADOPTED: 8/18/14

The Chief Financial Officer and Superintendent shall be responsible for the preparation of an annual revenue and expenditure budget to be submitted to the Board of Education for review and approval. The preliminary annual budget shall be approved by the Board of Education prior to July 1st of each fiscal year. Subsequent to the Department of Education certifying the district’s September 30th unit count for that year, but no later than February 28th of that fiscal year, the Board of Education shall approve a revised revenue and expenditure budget. This revised budget shall serve as the final budget for that fiscal year unless unforeseen circumstances require an additional budget revision.

The annual revenue and expenditure budget shall be inclusive of all funds (federal, state and local). Funds shall be further subdivided to differentiate between restricted funding sources that can only be used for specifically defined purposes and those funding sources that may be used at the discretion of the Board of Education.

Each approved annual budget shall reflect a balanced budget meaning that budgeted revenues equal budgeted expenditures. If the budget is balanced through the use of prior year or carryover funding, such use of funds shall be clearly identified and explained in the narrative portion of the approved budget.

Monthly revenue and expenditure reports shall be prepared and submitted to the Board of Education for review and approval. All financial reports shall be a part of each month’s official Board of Education minutes and shall be provided to any member of the public upon request.

All district audit reports shall be shared and reviewed with the Board of Education and shall be made available to any member of the public upon request.

The district shall maintain a local discretionary balance equal to at least five percent (5%) of total budgeted expenditures from all funding sources (excluding only debt service and major capital improvement expenditures). The local discretionary balance amount shall exclude any payroll obligations earned as of June 30th but not paid until July/August (i.e. 10-month deferred summer pay.) While not required, the district shall seek to attain a local discretionary balance of ten percent (10%) when economic conditions allow. Should the five percent (5%) local discretionary balance requirement not be met at the end of any given fiscal year, a detailed financial recovery plan shall be submitted by the Chief Financial Officer and Superintendent to the Board of Education.

The five or more citizens of the Milford School District shall be selected in accordance with the following process:

• A public notice to seek volunteers shall be provided in the newspaper for two consecutive weeks
• A public notice to seek volunteers shall be posted on the district website and on all district building main entrance doors for at least fifteen (15) working days.
• Those requesting to serve as volunteers on the committee shall be required to submit a brief application which shall at a minimum include the following: 1) Reason for wanting to serve on the committee; 2) Relevant experience, knowledge and/or training that would qualify the volunteer for the committee; 3) References to attest to the volunteer’s qualifications to serve on the committee.
• Depending on the number of volunteers requesting to serve, The Board may elect to either accept all interested volunteers, or the Board may review the submitted applications and score them based upon the three criteria listed previously. If the Board does not accept all volunteers, the applicants with the highest total score shall be approved to serve on the committee for the initial two year term.

The purpose of the committee is to insure that a broad cross section of stakeholders have input into major budgetary issues faced by the district. The committee also insures that the district’s finances are transparent to the public. The committee is advisory in nature and as such has no formal authority to take action. All recommendations will be provided to the Board of Education for the Board’s consideration. Committee recommendations must be approved by a majority vote of the full committee membership in order to be forwarded to the Board for consideration. The committee chairperson shall be selected with a majority vote of the full committee membership. Member terms are for a period of two (2) years, unless a member elects to terminate his or her position upon written notice to the Board. Meetings shall be held, at a minimum, on a quarterly basis. At the conclusion of the initial two-year term, the Board shall determine at that time the method for selecting new members and/or extending the terms of existing members. Citizen committee members shall be responsible for successfully completing any required training provided by the Department of Education. The Board shall have complete and sole discretion over committee membership and shall retain the right to revoke the membership of any committee member at any time.

Agents and salesmen of textbooks, library books, school supplies, janitorial supplies, etc. must deal with the Superintendent or other administrators (s)he has designated to coordinate such matters.

Under no circumstances are agents and salesmen permitted to contact teachers directly. Permission to see any teacher will be granted by the principal.

If a team wins the state championship, the Board will contribute up to $50 per player/paid coach (es) on the team for a jacket, ring, or other appropriate commemorative item.

The Milford Board of Education agrees to sponsor and implement the National School Lunch Act as amended, the Community eligibility Provision as amended, and the Child Nutrition Act as amended.

ADOPTED: 10/20/70; 8/16/82, 9/19/16

MISSION STATEMENT:

The Milford School District Board of Education is committed to promoting and enhancing the health and well being of the students. All Milford Schools participate in the National School Breakfast and Lunch Programs. The Child Nutrition Programs are an integral part of the school environment. This belief is based upon the demonstrated relationship between food, nutrition and learning to achieve excellence in education for all children. The Child Nutrition Program will provide meals that are nutritious and well balanced. Meals will be provided based on the Nutritional Standards mandated by the USDA guidelines.

The Milford Child Nutrition Programs are managed in accordance with the regulations and policies from the Department of Education, State Division of Purchasing, the United States Department of Agriculture, the State Board of Health, and the Milford Board of Education. Continuous goals and objectives of the programs are pursued in a professional, efficient and fiscally sound and responsible manner.

The Milford School District’s Child Nutrition Program Policy shall provide:

• Providing whole grain products, low and fat free milk, and fresh fruits and vegetables.
• Minimizing saturated fats, total fats and eliminating trans fats.
• Minimizing sodium according to USDA guidelines
• Offer versus serve options for the student’s preference of food choices.

• Serving all meals to all students in the Milford School District at no charge, based on the requirements of the Community Eligibility Provision
• Placing priority on school meals over sales of ala carte foods.
• Preparing and presenting healthy foods in a manner that will encourage their consumption.
• Excluding the sales of foods of minimal nutritional value as defined by the Food & Nutrition Service, USDA 7 CFR Part 210, Appendix B.
• Working collaboratively to provide students with adequate time to consume school meals.
• Participating in a closed lunch. All students must eat at school.
• Prohibiting the sale of competitive foods until the conclusion of the student school day.
• Opportunity to pre-pay for a la carte and second meals by credit card via the internet.

• One free breakfast and/or free lunch will be available to all Milford School District Students at no charge as required through the Community Eligibility Provision.

• Students will not be able to charge for extra entrée’s, sides, snacks or second meals.
• Students/parents/guardians may put money in My School Bucks for additional meals, entrees, sides and snacks.
• Returned checks on customer’s accounts will be assessed a minimum fee of $30.00 plus the check amount. The parent or guardian will not be permitted to pay by check for the remainder of the school year.
• Charging for meals by adults is prohibited.

• Children will receive one free breakfast and/or one free lunch at no cost to the child or family. A second breakfast will be charged in accordance with Board Policy 3303.
• Additional meals will be priced in accordance with Board Policy 3303 as required by the USDA. No federal reimbursement is available for second meals.
• Prices for additional entrees, sides and a la carte items will be set by the Milford School Board with the recommendation from the Child Nutrition Department.

• Meals or snacks served or sold during the school day separate and apart from the non-profit meal program shall reflect the Child Nutrition Program Policy by ensuring meals and snacks are nutritionally sound and adhere to the Nutrition Guidelines mandated by the USDA NSBP/NSLP Guidelines and snacks adhere to the USDA Smart Snacks Guidelines, including vended options.

• Purchasing practices for food, equipment, and related services shall be conducted in accordance with Federal and State Law and according to the Milford School District’s policies.
• Purchasing decisions for the Child Nutrition Program will include products of high quality and cost effectiveness.

• No student may be denied meals as a disciplinary action.

• Nutrition education will be an integral part of the curriculum from pre-school to grade twelve.
• Good nutrition is recognized as a key factor in health promotion and chronic disease prevention.
• The child nutrition personnel will encourage and assist in activities that promote proper nutrition and will encourage lifelong healthy eating habits.

PURPOSE:

The Milford School District is committed to promoting and enhancing the health and wellbeing of all students. The District believes that for students to have the opportunity to achieve personal, academic, developmental and social success, a positive, safe and health-promoting learning environment must be created at every level, in every setting, throughout the school year. This policy outlines the District’s approach to ensuring there are environments and opportunities for all students to practice healthy eating and physical activity behaviors throughout the school day while minimizing commercial distractions.

The Milford Child Nutrition Program is managed in accordance with the regulations and policies from the Delaware Department of Education, State Division of Purchasing, the United States Department of Agriculture (USDA), the State Board of Health, and the Milford Board of Education. Continuous goals and objectives of the program are pursued in a professional, efficient and fiscally sound and responsible manner.

• to ensure that Students in the District have access to healthy foods throughout the school day ‒ both through reimbursable school meals and other foods available throughout the school campus‒ in accordance with Federal and State nutrition standards;
• to ensure that Students receive quality nutrition education that helps them develop lifelong healthy eating behaviors;
• to provide Students with opportunities to be physically active before, during and after school;
• to engage Schools in nutrition and physical activity promotion and other activities that promote student wellness;
• to engage the community in supporting the work of the District in creating continuity between school and other settings for students and staff to practice lifelong healthy habits; and
• to establish and maintain an infrastructure for management, oversight, implementation, communication about and monitoring of the policy and its established goals and objectives.

• Free breakfast and lunch shall be offered in all schools through the USDA Community Eligibility Provision.
• If schools are eligible to administer the After School Snack Program, they will do so.

• there is a selection of food and beverages that meet the nutritional standards of food sold during the school day;
• food and beverages that meet the nutrition standards are sold at a price equivalent to or lower than similar items that do not meet the standards; and
• food and beverages meeting the standards will be as visible or more visible as items that do not meet the standards.

• is integrated within the comprehensive health education program taught at every grade level and may be integrated not only in health education classes, but also in classroom instruction in other subjects, with links to school meal programs, school foods, physical education, nurses, guidance counselors, and health-related community services;
• is based on theories and methods proven by published research to improve behaviors consistent with the state’s health education standards;
• emphasizes healthy eating, screen time (including use of electronic devices) and physical activity;
• is developmentally-appropriate and culturally-relevant, such as nutrition promotion activities that include taste testing, farm visits, school gardens, etc.;
• includes measurable goals and outcomes related to student wellness.

A. New, Expired or Canceled Bus Contracts (Reference 14 Delaware Code, §2901)

• The term "new bus route" is to be defined as an additional run or series of runs that cannot be accomplished by buses currently under contract to the School District.
• Award to any contractor whose bus contract was canceled under Board Policy No. 3403 Cancellation Procedure of Contracted School Bus Due to Decrease in Number of Students Being Transported.

B. Transfer of Transportation Contracts (Reference 14 Delaware Code §2908)

1. Transfers of public school transportation contracts shall comply with 14 Delaware Code, Section 2908, and procedures outlined by the State Board of Education. No contract shall be deemed effectively transferred until said transfer is approved by the Milford Board of Education and the State Board of Education.

C. Contractor Expectations and Responsibilities:

Reference: 14 Delaware Code §2908

ADOPTED: 3/16/70; 5/17/71; 10/19/81; 9/26/88; 8/26/91; 6/26/95; 10/24/11

This policy applies to all bus contractors and companies doing business in the Milford School District. It establishes a system for reporting bus accidents. All school bus and district vehicle accidents must be reported immediately. This includes non-collision type accidents that result in any damage to the bus, injury to the bus driver, or passengers.

In case of a bus accident, Emergency 911 (Fire Company, EMS, Police) shall be called by the driver/contractor as quickly as possible. The top consideration is the safety and wellbeing of all students. The Superintendent of Schools and the Transportation Supervisor are to be notified by phone by the driver/contractor as soon as possible at the number provided to all bus drivers and contractors. School Board members will be notified as soon as possible through the Superintendent’s Office.

The Superintendent of Schools or designated person at the District Office shall notify all administrators of the school(s) involved in the bus accident, answer or refer all inquiries, and investigate the accident. Following the investigation, a written report shall be given to the Superintendent of Schools.

TRANSPORTATION: BUS ACCIDENT/EMERGENCY RESPONSE REGULATIONS

Bus Accident/Emergency Procedures and Chain of Responsibilities Rules and Regulations

Bus Driver Instructions:

1. Remain calm and call 911 immediately.
2. Contact the superintendent and transportation supervisor immediately. Contact the bus owner/contractor immediately (Exhibits 2 & 3). The supervisor of transportation will immediately go to the accident/emergency scene.
3. The driver should care for the immediate needs of his passengers to the extent possible.
4. The driver should care for the needs of non-passengers involved in the accident to the extent possible.
5. The driver should cooperate with and assist emergency responder personnel (Fire, EMS, district staff, and police) to the extent possible.
6. Preserve the accident to the extent possible.
7. The driver may not authorize any passenger to leave or be taken from the accident scene.
8. REMAIN CALM. Help is on the way.

Supervisor of Transportation Instructions:

In order to be eligible to present price quotes on 1) field trips and athletic trips, 2) summer school, or 3) activity runs, individuals must provide evidence that they meet all State of Delaware requirements for transporting students:

If successful in the quotation process, the contractor must also agree to meet the district's requirements: 1) submit a $500.00 bond certificate, and, 2) adhere to all district policies, regulations and directives as they pertain to transporting students.

Exception to above stated Bus Quotation Policy: In the event that student activity trips are to be funded other than directly from the School District, or student activity funds, an organization may select an appropriate carrier which must meet the criteria set forth in a, b, and c above. Proof that these criteria have been met must be submitted to the Transportation Supervisor prior to the trip. The School District will waive the requirement that the carrier submit a $500.00 bond certificate as set forth above in the last paragraph of the Bus Quotation Policy (3405); however, the carrier selected must adhere to all District policies, regulations, and directives as they pertain to transporting students. (Effective 7/1/90)

ADOPTED: 2/17/86; 3/26/90

REVISED: 4/26/10

I. PURPOSE:

To provide for the uniform administration of District owned vehicle assignments and usage, and mileage reimbursement rates for privately owned vehicles. This Board Policy is intended to supercede previous policies written and unwritten, and effect compliance with Title 29, Chapter 71, Delaware Code and Internal Revenue Service Regulations.

II. EXCLUSIONS:

Vehicles owned and operated by the Milford School District which are conspicuously marked as School Buses are expressly excluded from this policy. Conspicuously marked as school buses means the vehicles are painted chrome yellow and are equipped with safety equipment as required by the Delaware Department of Education School Bus Specifications.

III. DEFINITIONS:

• District Superintendent
• District Director of Operations – at times of the year when students are in session
• District Maintenance personnel with emergency response responsibilities

The Milford School District Board of Education is committed to providing safe, efficient and effective transportation for all eligible student riders. As such, the Milford School District Board of Education considers all licensed early care and education and school age centers operating in Milford’s city limits as being located in a shared attendance zone for elementary school assignment purposes .

Adopted: 11/22/10

The Milford School District will continue and broaden implementation of the state’s computerized routing system for school bus transportation. The Milford School District Board of Education shall adopt and enforce rules and regulations whereby a parent or guardian may elect to waive bus transportation for their student(s) to and from school in favor of another form of transportation.

The Milford School District Board of Education shall offer, to each parent or guardian of a student within the district who is licensed to drive a motor vehicle, a choice between driving a private vehicle to the school and transportation to the school by the school bus; provided, however, that those who choose to drive a private vehicle shall not be transported by a school bus, and those who choose to be transported by a school bus shall not be permitted to park on school grounds.

The principal may set aside a specific number of parking spaces for use on a temporary and emergency basis by pupils who originally chose transportation by school bus.

ADOPTED: 12/13/10

REVISED: 6/24/13

All bus aides are required to meet the qualifications and requirements as put forth in Title 14, §1105, Section 7.0 in the Delaware Administrative Code. Furthermore, all bus aides must meet the same physical requirements as required in Title 14, §1105, Section 6.2.5 (Delaware school bus driver physical with TB screening).

Adopted: 11/24/14