Policies
*Hard copies of any policies or procedures can be provided upon request.
Article 1: Community
- 1001 - Media and Community Relations
- 1002 - Parent Involvement
- 1003 - Visits to the School
- 1005 - Advertising in Schools
- 1008 - Required Use of Seat Belts
- 1009 - Program and Athletic Booster Clubs
- 1011 - Spectator Conduct at Athletic Events
- 1012 - In-School Recruiter Visits
- 1013 - Sportsmanship
- 1014 - School Logo
- 1015 - Hate Speech on School Property
1001 - Media and Community Relations
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 1001 MEDIA AND COMMUNITY RELATIONS
The Milford Board of Education is committed to maintaining positive communications with the Milford School District-community. The Superintendent, or designee, is the official spokesperson for the District. The Board President is the official spokesperson for the Board.
All media contacts concerning district programs, events and issues will be conducted through the Office of the Superintendent, Public Information Officer (PIO). The PIO shall maintain a current list of relevant media contacts that service the district-community. The PIO will publicize official district news releases through a variety of communication strategies. The PIO will coordinate media interviews and school visits with appropriate district and school personnel.
School administration and staff are encouraged to inform the PIO of educational programs, events, initiatives and student activities that would be of interest to the district-community. School staff contacted by the media shall inform the PIO, who will then decide how to proceed in collaboration with the Superintendent, or designee.
The Board supports the rights and privacy of students and staff, as well as protection from potential abuses through district informational releases. At the beginning of each school year, schools will provide parent/guardians the opportunity to decline consent to publish names and/or pictures of their student(s). Directory information requested by the United States military will be provided unless the family informs the District in writing that consent to provide directory information is withheld. Release of information contained in individual student records will be protected under Milford School District Board Policy 5313 Protection of the Privacy of Students.
If information during or following a school emergency is necessary to communicate, the Superintendent, or designee, will collaborate with the PIO for an official school or district release of information. If necessary, the PIO may communicate follow-up releases with updated information relative to a school emergency.
The purpose of Milford School District sponsored social media pages is to share information about the Milford School District and its schools. The district social media sites serve as a limited public forum. User-generated posts may be rejected or removed when the content includes any of the following:
• Incitement of violence or violent behavior;
• Copyrighted or commercial material; or
• Obscene or illegal material.
ADOPTED: 8/17/70
REVISED: 7/19/82; 10/26/09; 4/25/22
1002 - Parent Involvement
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 1002 PARENT AND FAMILY ENGAGEMENT
In support of strengthening student academic achievement, Milford School District receives Title I, Part A funds and therefore must jointly develop with, agree on with, and distribute to parents and family members of participating children a written parent and family engagement policy that contains information required by Section 1116(a)(2) of the Every Student Succeeds Act (ESSA). The policy establishes the Local Education Area’s (LEA) expectations and objectives for meaningful parent/family engagement and describes how the LEA will implement a number of specific parent/family engagement activities, and it is incorporated into the LEA’s plan submitted to the Delaware Department of Education.
The Milford School District agrees to implement the following requirements as outlined by Section 1116 of the ESSA:
The school district will put into operation programs, activities, and procedures for the engagement of parents/family members in all its schools with Title I, Part A programs. These programs, activities, and procedures will be planned and operated with meaningful consultation with parents/family members of participating children.
The school district will work with its schools to ensure that the required school-level parent/family engagement policies meet the requirements of Section 1116(b) of the ESSA, and each include as a component a school-parent/family compact consistent with federal law.
In carrying out the Title I, Part A parent/family engagement requirements to the extent practicable, the school district and its schools will provide full opportunities for the participation of parents/families with limited English proficiency, limited literacy, disabilities, of migratory children, who are economically disadvantaged, or are of any racial or ethnic minority background, including providing information and school reports required under Section 1111 of the ESSA in an understandable and uniform format including alternative formats upon request and, to the extent practicable, in a language parents/families understand.
If the LEA plan for Title I, Part A, developed under Section 1112 of the ESSA, is not satisfactory to the parents/families of participating children, the school district will submit any comments with the plan when the school district submits the plan to the state Department of Education.
The school district will be governed by the following definition of parental/family involvement and engagement and expects that its Title I schools will carry out programs, activities, and procedures in accordance with this definition in Section 8101 of the ESSA:
Parent/Family engagement means the participation of parents/families in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring:
(A) Parents/Families play an integral role in assisting their child’s learning
(B) Parents/Families are encouraged to be actively involved in their child’s education at school
(C) Parents/Families are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child
(D) Other activities are carried out, such as those described in Section 1116 of the ESSA
REQUIRED LEA PARENT AND FAMILY ENGAGEMENT POLICY COMPONENTS include:
• Annual parent / family survey available in multiple languages
• Parent / family participation in school strategic planning, for every school on an annual basis.
• Regular meetings of District Family Engagement Committee members
• Involvement of parent / family members in advisory task forces, such as Positive Behavior Supports committees, strategic planning, school calendar, district dress code task force, and other initiatives
JOINTLY DEVELOPED
The Milford School District will involve parents/family members in jointly developing its LEA plan under Section 1112, and the development of support and improvement plans under paragraphs (1) and (2) of Section 1111(d) of the ESSA:
(A) Establish effective communication methods between home and school
(B) Share and receive feedback from volunteer parents/family members representative of our district population
(C)Offer surveys as a vehicle to share voice and collect data
(D)Provide opportunities for parents/families to solicit ideas and support regarding engagement with our schools
TECHNICAL ASSISTANCE
The Milford School District will provide the following coordination, technical assistance, and other support necessary to assist and build capacity of all Title I, Part A schools in planning and implementing effective parent/family engagement activities to improve student academic achievement and school performance, which may include meaningful consultation with employers, business leaders, and philanthropic organizations, or individuals with expertise in effectively engaging parents and family members in education:
(E) Provide ongoing learning opportunities for parents/family members to learn about programs
(F) Provide ongoing opportunities to showcase student work and performances
(G)Provide opportunities to engage with community organizations
ANNUAL EVALUATION
The Milford School District will take the following actions to conduct, with the meaningful engagement of parents/family members, an annual evaluation of the content and effectiveness of this parent/family engagement policy in improving the academic quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by parents/families in activities (with attention to those who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background). The evaluation will also include identifying the needs of parents/family members to assist with the learning of their children, including engaging with school personnel and teachers and strategies to support successful school and family interactions. The school district will use the findings of the evaluation about its parent and family engagement policy to design evidence-based strategies for more effective parental/familial engagement, and to revise, if necessary, its parent/family engagement policies. Strategies include:
(H)Share and receive feedback from volunteer parents/family members representative of our district population
(I) Offer surveys as a vehicle to share voice and collect data
(J) Provide opportunities for parents/families to solicit ideas and support regarding engagement with our schools
RESERVATION OF FUNDS
The Milford School District will involve the parents/family members of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for parent and family engagement is spent and will ensure that not less than 90 percent of the 1 percent reserved goes directly to Title I schools.
(K) An annual joint meeting with the district Budget Oversight Committee will provide opportunity to report out budget priorities and requirements of all federal title programs
(L) Regular monthly reports regarding the district revenue and expenditures are shared at regular school board meetings
COORDINATION OF SERVICES
The Milford School District will coordinate and integrate parent/family engagement strategies with parent/family engagement strategies, to the extent feasible and appropriate, with other relevant Federal, State, and local laws and programs that encourage and support parents in more fully participating in the education of their children by:
(M)Engage early childhood centers throughout our community
(N)Engage adult education programming opportunities throughout our community
(O)Foster dual enrollment partnerships with higher education institution
(P) Foster community partnerships to support student internships and future employment
BUILDING CAPACITY OF FAMILIES
The Milford School District will, with the assistance of its Title I schools, build family capacity for strong family engagement by providing materials and training on such topics as literacy training and using technology (including education about the harms of copyright piracy) to help parents/families work with their children to improve their children’s academic achievement. Assistance will also be provided to parents/families in understanding the following topics:
- The challenging academic standards
- The required academic assessments including alternate assessments
- The requirements of Title I, Part A
- How to monitor their child’s progress
- How to work with educators
BUILDING CAPACITY OF SCHOOL STAFF
The Milford School District, with the assistance of its schools and parents/families, will educate and engage its district wide staff on specialized instructional support and other methods to engage with parents/families using parent/family expertise and skill sets, to contribute to the overall success of every student by:
(Q)Sharing and receiving feedback from volunteer parents / family members representative of our district population via meetings, surveys, workshops, webinars, etc.
(R)Providing annual meeting opportunity for parents / families to engage with members of Milford Education Association (MEA)
(S) Establishing effective communication methods between home and school
ADOPTION
The Parent and Family Engagement Policy has been developed jointly and agreed on with parents and family members of children participating in Title I, Part A programs. This policy was adopted by the Milford School District on January 25, 2021 and will be made available to all parents of participating Title I, Part A children.
ADOPTED: 1/25/21
1003 - Visits to the School
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 1003 VISITS TO THE SCHOOL
The Board of Education welcomes families and members of our school-community to visit our schools, particularly if there are questions or inquiries related to student progress or a desire to learn more about our school programs. Schools should be respectful of these visitors.
The process for families and members of our school-community to arrange visits include:
- Contact the main office of the school for an appointment to arrange for a visit with the appropriate staff member. This should include communication regarding the purpose of the visit.
- Report to the main office and sign-in upon arrival to the building. Visitors are expected to bring proof of identification to secure a visitor pass.
- All visitors are expected to be respectful of school procedures and the learning processes in progress during their visit.
ADOPTED: 8/17/70
REVISED: 7/19/82; 4/25/22
1005 - Advertising in Schools
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District discourages promotion or advertising of commercial ventures and outside businesses unless it is to directly beneficial to the educational and instructional needs of students. The Superintendent or Designee shall hold the discretion to approve or deny any advertisements in schools or school property.
School-Business Relationship:
The Milford School District and businesses shall ensure that when promoting or advertising commercial ventures that educational values are not distorted. Therefore, the following principles apply:
- All corporate support or activity shall be designed to meet educational, not commercial goals and shall be consistent with state, District, and school academic standards.
- District/school personnel shall retain discretion on the integration of commercially sponsored or provided materials or programs into curriculum.
- School activities shall not be centered on a commercial sponsor.
- Corporate support or activity shall not:
- Provide activities or materials not age-appropriate to the students
- Promote the use of illicit drugs, alcohol, or tobacco
- Promote hostility, disorder, or violence
- Attack or demean any ethnic, racial, or religious group
- Violate District non-discrimination policies
- Promote any candidate or ballot proposition
- Inhibit the functioning of any school
Specific Limitations on Advertising:
- No business relationship shall be permitted which requires students to advertise a product or service.
- Students shall not be required to complete surveys to provide marketing information to vendors.
- Students’ personal identifiable information, including names, telephone numbers, and addresses shall not be supplied to vendors except as required by law.
ADOPTED: 8/17/10
REVISED: 7/19/82; 4/25/22
1008 - Required Use of Seat Belts
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Occupants of automobiles are required to wear seat belts while riding on the school campuses of this district.
All laws regarding the use of Cell Phone Devises must be complied with while on school campuses of the district. This includes, but is not limited to, the illegality of using a hand held devise and texting while driving.
ADOPTED: 8/20/84; 2/25/13
1009 - Program and Athletic Booster Clubs
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District recognizes that Program and Athletic Booster Clubs exist as organizations of parents and community persons dedicated to supporting, encouraging and advancing the various academic, arts, and athletic programs and related activities of the Milford School District.
The club shall not seek to influence or direct the technical activities or policies of the school administration, school officials, or coaches who are charged with the responsibility of conducting the program.
The club shall do nothing that violates the rules of the Delaware Interscholastic Athletic Association or other regulatory body for the affiliated organization that would jeopardize the student eligibility or school district membership in the organization, athletic association or the Henlopen Conference.
By August 1 each year, the program or athletic booster club shall present the names, addresses, and telephone numbers of the officers to the District Office. If the group holds an outside bank account on behalf of the booster organization, the Tax ID number shall be kept on record with the District Office. Under no circumstances should a district employee be the guarantor on an outside bank account for an organization.
Booster Clubs may contribute financially to district organizations and programs for the needs of each group that otherwise may not be available from the district.
The Athletic Director is the official liaison between the school district and the athletic booster clubs.
ADOPTED: 6/24/96
AMENDED: 12/17/18
1011 - Spectator Conduct at Athletic Events
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Spectators are permitted to attend school athletic activities only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district’s rules and policies. Spectators will not be allowed to interfere with the enjoyment of the students participating, other spectators, or with the performance of employees and officials supervising the school athletic activity. Spectators, like the student participants, are expected to display mature behavior and sportsmanship. The failure of spectators to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.
To protect the rights of students to participate without fear of interference, and to permit the sponsors and officials of school athletic activities to perform their duties without interference, the following provisions are in effect:
- Abusive, vulgar, obscene, or demeaning verbal or physical conduct of spectators, of any type, directed at participants, other spectators, officials, or sponsors of school athletic activities or events will not be tolerated.
- Verbal or physical conduct of spectators that interferes with the performance of students, officials, or sponsors of school athletic activities will not be tolerated.
If a spectator at a school athletic activity or event violates the above provisions, the spectator may be removed immediately from the event by the individual in charge of the event. The Milford School District may recommend the exclusion of the spectator at future school athletic activities and events and the Milford School District may issue a notice of trespass from school athletic activities, property and/or events to be sent to the spectator involved. If the spectator disobeys the school official or district’s order, law enforcement authorities may be contacted.
Violations may be reported to the Executive Director of the DIAA. DIAA may request information on a spectator’s actions at any time. Spectators are subject to penalties from the Executive Director or Sportsmanship Committee including reprimand, probation, or suspension. These penalties may be above and beyond penalties imposed by the Milford School District.
ADOPTED: 07/07/08
REVISED: 04/25/22
1012 - In-School Recruiter Visits
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Milford School District will cooperate with students and parents to locate and choose the school best suited to the needs of the individual student. This will include distributing information when requested by the student and/or parent. In addition, student directory information will be provided to K-12 public schools and colleges, universities, technical schools and the U.S. military for the purposes of recruiting. Students will be excused from school to visit post-secondary schools and recruiters. However, only recruiters for post-secondary schools and the U.S. military will be permitted to visit individual or groups of students during the school day at any of the Milford schools. Parents may request to opt-out of records being released to U.S. military for the purposes of recruiting if request is put in writing in accordance with requirements under § 9528 of the ESEA.
ADOPTED: 3/30/09
REVISED: 2/25/13
1013 - Sportsmanship
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District Board believes that athletic competition should be a healthful, positive and safe experience for everyone involved, conducted in an environment that teaches values and ethics, strengthens the community, promotes competition without conflict and enriches the lives of athletes. Players should learn to handle winning with grace and losing with dignity. In order to promote core values such as discipline, fairness, responsibility, trustworthiness and citizenship, everyone associated with athletics, including players, coaches, parents and spectators, is expected to exhibit good sportsmanship during athletic competitions.
A. Participants
In exhibiting sportsmanship, student athletes are expected to:
- Understand and follow the rules of the sport;
- Recognize skilled performance of others, regardless of the player’s team;
- Display respect for teammates, opponents, coaches and officials;
- Respect the judgment of officials and accept their decisions;
- Refrain from antics, taunting opponents and using insulting language or swearing;
- Be modest when successful and gracious in defeat; and
- Recognize that their conduct reflects on their school.
B. Coaches
In exhibiting sportsmanship, coaches are expected to:
- Recognize that they are role models for students and set a good example for athletes and fans to follow;
- Abide by the rules of the sport, in letter and in spirit;
- Treat all participants with respect;
- Behave with dignity and self-control;
- Respect the judgment of officials and accept their decisions;
- Take corrective action toward any player who intimidates or shows disrespect toward an official or displays unsportsmanlike behavior; and
- Be modest when successful and gracious in defeat.
C. Spectators, Including Parents, Students, and Community Members
Spectators attending athletic events are expected to:
- Realize that the main purpose of the competition is the play of the game and that the role of the spectator is one of support;
- Show positive support to the teams and players for outstanding performances;
- Show concern for injured players, regardless of which team they are on;
- Refrain from angry or abusive language or actions toward any player, official, coach or other spectators;
- Refrain from endangering participants or spectators by throwing objects;
- Refrain from heckling, taunting or berating players, officials, coaches or other spectators; and
- Follow all MSD Board policies and rules pertaining to conduct on school property, including but not limited to those pertaining to tobacco, alcohol, drugs and weapons.
School athletic events are school activities that are part of the educational program. An athletic event is not a public forum. The public is invited to attend athletic events for the purpose of supporting the participants on both teams and the schools they represent. Appropriate behavior by spectators, especially adults, provides a positive model for students and contributes to the value and educational purposes of athletic activities. Negative comments and behavior by spectators are inconsistent with the purposes of athletic activities. School administrators and officials have the authority and discretion to remove any spectators who do not comply with rules of sportsmanship.
D. Penalties for Inappropriate Behavior
Student athletes who engage in unsportsmanlike behavior will be subject to penalties described in the Athletic Code or, if the conduct constitutes a violation of MSD Board policy, school rules or the Student Code of Conduct and/or Student Handbook, to appropriate disciplinary consequences.
Student spectators whose behavior constitutes a violation of MSD Board policy, school rules or the Student Code of Conduct will be subject to appropriate disciplinary consequences.
Adult spectators who engage in unsportsmanlike behavior or conduct that violates MSD Board policy may be asked to leave the premises and may be excluded from future events. The administrator in charge of the event may seek the assistance of law enforcement authorities if necessary to ensure the safety of participants, coaches, officials or other spectators or to prevent damage to school property.
E. Notice of Rules
The building administrator and Athletic Director will be responsible for posting spectator rules at the entrance to each interscholastic competition site.
ADOPTED: 11/22/10
1014 - School Logo
MILFORD SCHOOL DISTRICT
These official Milford School District Buccaneer logos may appear on all Web pages, publications, presentations, clothing, and other material viewed by external audiences. The Buccaneer logos are intended to be a representation of school spirit. Logos may not be altered in any way. The Buccaneer logos should not be used in any way that discriminates or implies discrimination against any persons or groups based on age, ancestry, belief, color, creed, disability, national origin, race, religion, sex, sexual orientation or veteran status, or in any other way that would be a violation of the Milford School District’s anti-discrimination policy.
General Rules
- Do not alter the logos in any way, other than proportional enlargement or reduction.
- Do not add elements to the logos. This includes but is not restricted to surrounded boxes, shadows, outlines or embellishments.
Adopted: 11/24/14
Amended: 2/20/18, 9/18/23
1015 - Hate Speech on School Property
MILFORD SCHOOL DISTRICT
POLICY 1015 HATE SPEECH ON SCHOOL PROPERTY
The District finds that racial epithets and slurs as to national origin create a disturbance in, and interference to, the educational environment, which outweigh any legitimate educational purpose. The Milford School District denounces and prohibits the use of racial epithets and slurs as to national origin, regardless and irrespective of context, user, audience, target, intent, or lack thereof, purpose or lack thereof, bias or lack thereof, or means of communication. Any words or language that would have an offensive meaning if it was used by a member of a certain race or national origin is prohibited regardless of the race or national origin of the user. This policy shall apply to all administrators, staff, students, visitors, parents, and guardians:
(1) in school, on District property, on school buses or other District provided transportation, and at designated locations where students to wait for buses;
(2) during any District-sponsored or District-sanctioned program or activity;
(3) when the transmission of racial epithets and slurs as to national origin is through electronic means from a District computer or computer network, or other electronic school equipment;
(4) when logging offenses in e-School;
(5) when completing reports; or
(6) when racial epithets and slurs as to national origin occur off District property or through the transmission of information from a computer that is accessed from non-District property, if the words or language causes a substantial disruption to the educational process or the orderly operation of a school. This may include, but is not limited to, prohibited communication disseminated through social media, chat groups, and email, with a nexus to the school.
No curricular materials may be used that contain racial epithets and slurs as to national origin unless approved by both the Director of Student Learning and Supervisor of Equity and Support Services.
When context requires reference to racial epithets and slurs as to national origin, abbreviations or culturally aware substitutions shall be used.
Reporting:
An administrator, staff, student, visitor, parent, or guardian who believes they have been a victim of hate speech should report the situation to a school administrator or staff member.
Offenses:
Administrators, staff, students, visitors, parents, or guardians who violate this policy shall be subject to sanctions commensurate with the offense as determined by the Superintendent or his/her designee.
ADOPTED: 2/27/23
Article 2: Administration
- 2001 - Line and Staff Relations and Chart
- 2002 - Superintendent
- 2004 - Director of Student Learning
- 2005 - Director of Human Resources and School Climate
- 2006 - Supervisor of Buildings and Grounds
- 2007 - Supervisor of Food Services
- 2008 - Supervisor of Transportation
- 2009 - Principal
- 2010 - Assistant Principals
- 2012 - Chief Financial Officer
- 2013 - Director of Student Services
2001 - Line and Staff Relations and Chart
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
All personnel employed by the Board shall be responsible to the Superintendent through their immediate administrator/supervisor.
All personnel shall refer matters requiring administrative action to the administrator immediately in charge of the area. Administrators shall refer such matters to the next higher level when necessary. The Superintendent shall be responsible for the development and implementation of the line and staff organization chart.
All personnel shall have the right to appeal through approved grievance procedures as defined by Board policy, contract, or by state or federal law. All administrative/supervisory personnel shall keep the person they are immediately responsible to informed of their activities.
ADOPTED: 7/19/82
REVISED: 7/13/98; 7/12/99
2002 - Superintendent
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Superintendent of Schools is the executive officer and Secretary of the Board of Education and is responsible to the Board for the organization, operation and administration of the entire school program. This encompasses all matters over which the Board of Education has authority. The extent of the Superintendent's responsibility requires that (s)he delegate to an administrative staff responsibility for implementing and supervising various programs and activities.
ADOPTED: 8/17/70; 1/12/76; 7/19/82
2004 - Director of Student Learning
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Director of Student Learning is responsible for the development, coordination and supervision of the PreK-12 curricular, instructional and assessment programs. The Director also provides leadership for the development and coordination of the district's professional development, family involvement and English Learner programs. The Director of Student Learning works collaboratively with the Superintendent, as well as the entire Milford School District team, to provide the support and leadership necessary for the success of Milford School District’s schools and best serving the district’s students, families, staff and community.
ADOPTED: 8/17/70; 1/12/76; 7/21/80; 7/19/82; 11/19/84; 8/28/89; 10/26/92
REVISED: 5/3/10; 7/13/15; 8/21/17
2005 - Director of Human Resources and School Climate
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Director of Human Resources & School Climate is responsible for the administration, supervision and coordination of personnel policies and programs for the district. The Director provides leadership in the recruitment, hiring, development and retention of high quality staff. The Director shall interact with students, staff and families to provide leadership in the development, implementation and coordination of the district’s PreK-12 student code of conduct and school safety plans. The Director of Human Resources & School Climate works collaboratively with the Superintendent, as well as the entire Milford School District team, to provide the support and leadership necessary for the success of Milford School District’s schools and best serving the district’s students, families, staff and community.
ADOPTED: 8/18/80; 7/19/82; 12/15/86; 10/23/89; 10/26/92;
REVISED: 5/3/10; 7/13/15; 8/21/17
2006 - Supervisor of Buildings and Grounds
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Supervisor of Buildings and Grounds is responsible for the coordination and supervision of all maintenance and custodial services on all property owned by the Board of Education. (S)He shall be concerned with the areas of health, safety, public relations, housekeeping, research, preventative maintenance, on-the-job training, scheduling, staffing and recordkeeping related to the job. In all instances, (s)he reports directly to the Superintendent.
ADOPTED: 8/17/70; 1/12/76; 7/19/82; 11/19/84; 12/10/12
2007 - Supervisor of Food Services
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Supervisor of Child Nutrition Services is responsible for the administration, supervision and coordination of all cafeteria services. (S)He shall be concerned with the areas of: diet, health, safety, public relations, housekeeping, research, on-the-job training, scheduling, staffing and recordkeeping related to the job. In all instances, (s)he reports directly to the Chief Financial Officer.
ADOPTED: 8/17/70
REVISED: 1/12/76; 7/19/82; 11/19/84; 9/22/14
2008 - Supervisor of Transportation
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Supervisor of Transportation is responsible for the administration, supervision, and coordination of all bus transportation provided by the school district. The Supervisor of Transportation shall be concerned with the areas of: safety, schedules, maintenance, budget, public relations, research, on-the-job training and staffing. The Supervisor of Transportation reports directly to the Superintendent.
ADOPTED: 8/17/70; 1/12/76; 7/19/82; 11/19/84; 10/23/89;
REVISED: 11/28/11; 9/22/14
2009 - Principal
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Principal is responsible for administering programs of instruction, pupil personnel, organization, finance, transportation, food service, staff personnel, building and grounds and community-school relations. In all instances, (s)he reports directly to the Superintendent of Schools.
ADOPTED: 8/17/70; 1/12/76; 7/21/80
2010 - Assistant Principals
2012 - Chief Financial Officer
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Chief Financial Officer (CFO) is responsible for the business and financial management of the school district. The CFO provides leadership in the development, implementation and coordination of budget and budget control, long range financial planning, payroll, benefit management, purchasing, bid laws and tax laws. The CFO serves as FOIA Coordinator for the district and oversees public information processes. The CFO provides oversight of the Child Nutrition Program. The Chief Financial Officer works collaboratively with the Superintendent, as well as the entire Milford School District team, to provide the support and leadership necessary for the success of Milford School District’s schools and best serving the district’s students, families, staff and community.
ADOPTED: 10/23/89
REVISED: 5/3/10; 8/21/17
2013 - Director of Student Services
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Director of Student Services is responsible for the development, coordination and supervision of the district’s PreK to age 21 special education programs. The Director oversees special education related services, compliance monitoring and needs based funding processes. The Director also provides leadership in the coordination of the district’s programs supporting student needs including 504, homeless, school nurse and school counseling services. The Director of Student Services works collaboratively with the Superintendent, as well as the entire Milford School District team, to provide the support and leadership necessary for the success of Milford School District’s schools and best serving the district’s students, families, staff and community.
ADOPTED: 5/21/12; 8/21/17
Article 3: Business and Non-Instructional Operation
1: Buildings and Grounds
3100: Buildings and Grounds
- 3101 - Facilities Management
- 3102 - Energy Conservation
- 3103 - State Fire Marshall Policy on School Operations with Regard to Life Safety
- 3104 - Asbestos Removal
- 3105 - After-School Child Care Using Facilities
- 3106 - Use of District Cellular Phones and Personal Reimbursement for Overages on Non-Business Calls
- 3107 - Naming of School Facilities
3101 - Facilities Management
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
To assure and continue the positive and mutually supportive relationship between the Milford School District and the community it serves, the Milford Board of Education supports reasonable and practical utilization of all school facilities to responsible individuals, groups and organizations sponsoring activities in educational, cultural, civic, political or recreational areas as defined and limited in 14 Del. C. § 1056 relative to the use, control and management of public school property.
The Superintendent or Designee will provide and maintain clear procedures to provide equal and consistent service regarding use of Milford School District facilities.
Milford School District buildings and grounds may be used for holding public gatherings of a character not detrimental to the civic welfare of community, State or nation. The Superintendent through the operations department will maintain procedures to implement this Policy. These procedures shall include, but are not limited to, procedures for securing the use of a facility, charges for facility use, restrictions of use, cancellation of scheduled activities, use of playgrounds, and use of outside recreational areas.
REVIEW AND REPORTING: The Superintendent or Designee will report each year to the Board on the status of this policy. REFERENCES: 14 Del. C. §1056 et al., Internal Revenue Service Certification of Section 501(c)(3) Exempt Status; Title 36 of the United States Code.
Adopted: 09/24/12
Amended: 11/24/14, 8/20/18
R-1.1 Operational Procedures and Guidelines for Facilities Use and Rentals Applications
A. Use of school facilities is restricted to residents of the Milford School District. The district will not approve facilities use and rentals from organizations located outside the Milford School District unless the requesting organization can document at least 50% of the participants in their organization’s programs or activities are students or residents of the Milford School District. In order for an outside organization’s application to be considered, the organization must forward evidence of the number of Milford School District participants in their organization to the Superintendent or Designee.
B. Building Use/Rentals are not desirable during regular school day hours, and shall be limited, for the security, safety and welfare of all students and staff on campus. School day rentals for organizations may not interfere with regular school day classroom and facility use, or disrupt regular school day instruction.
C. An “Application For Use of School Facilities” must be completed and on file 45 days prior to the rental date. A Certificate of Insurance, with the District listed as an additional insured, must be on file with the application prior to initial approval being granted for Category III, IV, V, and VI activities.
D. Requests to use athletic facilities and/or equipment will require the additional approvals of the Principal and the Athletic Director. The utilization of the district’s Carey-Simpson facility, weight-training facility, competition baseball and softball fields will be restricted to school district programs due to the expenses associated with field maintenance, specialized equipment, limited availability and trained district staff availability. Athletic facilities at Milford Middle School, located on Lakeview Avenue, will be available on a first come, first served basis.
E. Alcoholic beverages, drugs, smoking and gambling are prohibited on all school property. The use of improper and/or offensive language is cause for exclusion from the facilities.
F. The Milford School District prohibits the use of any Milford School District facilities by any person or for profit organization for personal or private gain, financial or other matter compensation, without prior written permission of the Milford Board of Education.
G. It is understood by the Milford Board of Education that the requesting organization assumes full responsibility and liability for any organizational negligence which may result in any personal injuries, damage to equipment, furnishings, buildings, or grounds.
H. The Milford School District reserves the right to cancel or postpone any event based on, but not limited to, security concerns, weather conditions, availability of district personnel, school events, condition of the buildings and/or grounds.
I. Violations of the rules and regulations of the Milford School District in connection with the use of school facilities and equipment will result in immediate cancellation of the privilege granted to use facilities and/or equipment. Costs for repair or replacement of lost or damaged property and the cost of the extra services shall be charged to the responsible organization. School personnel shall have access to facilities as authorized.
J. Organizations must provide appropriate security measures as part of the rental agreement. Appropriate security is at the discretion of the Milford School District and may require the organization to secure police coverage, not covered within the rental fee and at the organization’s expense, through the Milford Police Department. Any non-Milford School District organization approved to utilize any part of a school’s campus during regularly scheduled school hours must provide police coverage during their event or activity. The organization must designate one person who will be in charge of the event or activity and remain at the event, throughout the entirety, in a supervisory capacity. R-1.2
K. For all non-school organizations, a copy or proof of an acceptable criminal background and child protection registry checks must be submitted for the person, within the supervisory role, with the application and prior to facility use approval being granted. The organization also must indicate within their building use form request whether staff utilizing the facilities have had acceptable background checks. If the organization is not able to provide proof of background checks for an adult staff member or volunteer, individuals serving in either of these capacities must be cleared by the Milford School District through the Raptor Visitor Management System or other district-used background electronic screener prior to working the event. Violation of this part of the policy will result in immediate termination of the organization’s facility use.
L. Milford School District does not engage in permanent rentals or agreements for use of District Facilities. District Facilities are not to be used as a permanent campus, throughout a school year or calendar year, for any non-affiliated Milford School District organization. Milford School District reserves the right to terminate a rental at any time.
M. Summer Time rentals or agreements for use of District Facilities are limited due to building maintenance schedules and building shutdowns relative to energy conservation during the summer months.
N. Any Delaware Interscholastic Athletic Association or Henlopen Athletic Conference events in which Milford is not a participant must be approved by the Athletic Director and Superintendent or Designee.
O. The fee system will cover operational costs of the facilities to be used and may be modified or waived at the discretion of the Superintendent or Designee for activities involving individuals and organizations which provide benefit to the educational process and activities of the governing bodies of the Milford School District and State of Delaware.
P. All pre-paid facilities/equipment rental fees and custodial charges will be refunded by the Milford School District Office if written notice is received of the cancellation within 72 hours in advance of the scheduled event. Custodial charges, but not the facilities/equipment rental fee, will be refunded by the Milford School District Office if written notice of the cancellation is received prior to the day of the event, but not before 72 hours.
User Classifications:
Category I – Milford School District sponsored events or Milford School District activities not charging admission. Includes student activities sponsored by the district and parent-teacher activities directly related to school activities or child welfare. Event or activity scheduled at time when custodial staff normally on duty.
Category II – Events sponsored by Milford School District-related organizations where admission is charged or a collection is taken. Event or activity scheduled at time when custodial staff is normally on duty.
Category III – Official meetings of the Milford School District, civic or government organizations and events held by non-profit organizations located in the District where no admission is charged or collection is taken. Event or activity scheduled at time when custodial staff is normally on duty.
- Boy Scouts of America
- Girl Scouts of America
- Boys and Girls Club of Greater Milford
- Milford Little League
- City of Milford
- Carlisle Fire Company
- People’s Place
- Milford Elks Lodge
- Milford Rotary Club
- Milford Lions Club
- Milford Pop Warner
- American Cancer Society – Relay for Life
- Auxiliary of BayHealth
- National Multiple Sclerosis Society – Bike to Bay
- 4-H Club
- Milford American Legion Baseball
- DIAA Officials’ Organizations
Category IV – Events held by non-profit organizations that are located in the Milford School District and where admission is charged or a collection is taken. Events scheduled at a time when custodial staff not normally scheduled and causes additional custodial services to be required as a result of the event.
Category V – Events held by non-profit organizations that are not located in the Milford School District and where no admission is charged or collection is taken.
Category VI – Events held by non-profit organizations that are not located in the Milford School District and by commercial, for-profit organizations and where admission is charged or a collection is taken. Board of Education approval required.
Fee Requirements:
Category I – No rental fees or additional insurance required; personnel expenses as required.
Category II – No rental fees or additional insurance required; personnel expenses as required.
Category III – No rental fees required. Personnel expenses as required and insurance certificate required.
Category IV – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.
Category V – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.
Category VI – Rental Fees per schedule with personnel expenses as required. Insurance certificate required.
Application and Approval Procedures:
Application for use of school facilities and/or equipment shall be made by a responsible representative from requesting organization that will complete an “Application for Use of School Facilities” and provide the district with a certificate of insurance listing the “Milford School District” as an “Additional Insured.” The completed application, certificate of insurance and initial payment shall first be submitted to the principal of the facility being requested. If the initial request is approved the application must be submitted to the Supervisor of Buildings and Grounds for final fee assignments and insurance review. Final approval will be granted when the application is in order and the proposed use is compliant with Board Policy.
Fees: Rental fees are applicable to all events according to their User Classification category. The rental fee schedule is established and attached. A 50% down payment will be required with the application payable to the “Milford School District.” Applications will not be processed without down payment.
Personnel Expenses: Organizations using district facilities will be charged fees to cover personnel expenses for the hours which staff are required to prepare for, monitor, and clean up after such events.
MILFORD SCHOOL DISTRICT FACILITY RENTAL FEES – 3 HR MINIMUM
Category IV Category V Category VI Classroom $30.00/$10.00 $60.00/$20.00 $60.00/$20.00 Kitchen $75.00/$25.00 $150.00/$50.00 $150.00/$50.00 Cafeteria $75.00/$25.00 $150.00/$50.00 $150.00/$50.00 Gym/All Purpose Rooms $90.00/$30.00 $180.00/$60.00 $180.00/$60.00 MCA & MHS Category IV Category V Category VI Classroom $30.00/$10.00 $60.00/$20.00 $60.00/$20.00 Cafeteria $135.00/$45.00 $270.00/$90.00 $270.00/$90.00 Kitchen $90.00/$30.00 $180.00/$60.00 $180.00/$60.00 Gymnasium $150.00/$50.00 $300.00/$100.00 $300.00/$100.00 Auditorium $150.00/$50.00 $300.00/$100.00 $300.00/$100.00 Stadium – Turf w/Lights $225.00/$75.00 $450.00/$150.00 $450.00/$150.00 Stadium – Turf w/o Lights $150.00/$50.00 $300.00/$100.00 $300.00/$100.00 Tennis Courts $30.00/$10.00 $60.00/$20.00 $60.00/$20.00 MMS Fields—BB, SB, FB $30.00/$10.00 $60.00/$20.00 $60.00/$20.00 Soccer or FH Additional Charges* Custodial/Security Personnel $40.00 Hourly Fee Light/Sound School Personnel $50.00 Hourly Fee** Light/Sound Student Personnel $25.00 Hourly Fee** Food Service Personnel $40.00 Hourly Fee Additional Trash Removal $120.00 Per Dump * The additional charges/hourly fee rates are not the per diem hourly rate of assigned district personnel. OEC and other charges and fees are included and applied. ** Light/Sound Personnel may not be available through the district. When district Light/Sound Personnel are not available, the organization must provide a qualified person to operate the system and the district has final discretion as whether to approve the person.
E-2.2 RULES AND REGULATIONS FOR RENTING MILFORD SCHOOL DISTRICT FACILITIES
This application must be completed and estimated: 50% cost of usage is to be paid in full at time of the submission of usage request. Certificate of Insurance and Background Checks will be required for initial approval. Refunds will be made in accordance with Regulation 1-M of Milford School District Board of Education Policy 3101. It is understood by the Milford Board of Education the requesting organization named assumes full responsibility for any damage to equipment, furnishings, building, or grounds. Promotional or other events, as deemed necessary by the Supervisor of Buildings and Grounds will require Milford Board of Education approval prior to final authorization and may be subject to rental/usage fees in excess of the fees identified in Exhibit 1 of Milford School District Board of Education Policy 3101.
Alcoholic beverages, smoking and gambling are not permitted in school facilities or on school grounds at any time. Falsification of information on application, rowdiness, and vandalism, abuse of property, inadequate supervision, and/or violations of Delaware Law, City of Milford ordinances, or district policies shall be grounds for eviction, cancellation of permit, and may impact continuance of future facilities/equipment usage.
Flags other than United States and State of Delaware are NOT to be displayed at any time on school buildings or grounds without the expressed written permission of the Milford School District. The Milford School District has the expressed authority to restrict the display of flags and/or promotional material as it deems necessary.
Lessee shall indemnify Milford School District against all claims and liability arising from any accident, injury, damage to person or property occurring on or about leased premises or on sidewalks or streets adjoining the leased premises and which arises out of or occurs in connection with use of leased premises by lessee, his or its agents, employees, members or guest. The word “Lessee” shall indicate person or organization leasing and requesting the use of Milford School District buildings, grounds, and facilities. The person signing this form represents that he or she has the full legal authority to act in behalf of and bind the party, parties, or organization requesting the use of property belonging to Milford School District. Lessee agrees to provide Milford School District with a Certificate of Insurance listing Milford School District as an “Additional Insured” prior to approval of this application.
Milford School District reserves the right to cancel or postpone this event based on, but not limited to, security concerns, weather conditions, availability of district personnel, school events, and/or condition of the buildings and/or grounds. The requesting organization is responsible to see that vehicles observe fire lane restrictions, handicapped parking, and for keeping all entrances and exits clear. We must be assured that emergency vehicles have clear access to and from the buildings and grounds.
The Responsible Person noted on the front of this application and signed by such person must be present at all times during the rental. If they will not be present, or if there are more than one responsible person(s), all those responsible must be listed and all must sign the application.
For all non-school organizations, a copy or proof of an acceptable criminal background and child protection registry checks must be submitted for the person, within the supervisory role, with the application and prior to facility use approval being granted. The organization also must indicate within their building use form request whether staff utilizing the facilities have had acceptable background checks. If the organization is not able to provide proof of background checks for an adult staff member or volunteer, individuals serving in either of these capacities must be cleared by the Milford School District through the Raptor Visitor Management System or other district-used background electronic screener prior to working the event. Violation of this part of the policy will result in immediate termination of the organization’s facility use.
All pre-paid facilities/equipment rental fees and custodial charges will be refunded by the Milford School District Administrative Office if written notice is received of the cancellation at least 72 hours in advance of the scheduled event. Custodial charges, but not the facilities/equipment rental fee, will be refunded by the Milford School District Administrative Office if written notice of the cancellation is received prior to the day of the event, but not before 72 hours. The Application fee is not subject to refund under any circumstances.
NOTE: See Board Policy #3101. For rates: See Board Policy #3101, Exhibit #1
3102 - Energy Conservation
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 3102 ENERGY CONSERVATION
SUBJECT:
The commitment to and goals of the Milford School District to conserve energy where possible and to take a leadership role in developing a realistic energy ethic and awareness of energy needs and costs in an effort to promote Energy Conservation.
I. PURPOSE:
The purpose of this policy is to provide uniform guidance and administration regarding energy usage and energy conservation actions.
A. To promote energy conservation while providing a safe, reasonably comfortable education environment to the faculty, staff and students of the Milford School District.
B. To establish a clear understanding among Milford School District staff regarding energy conservation expectations and individual responsibilities to conserve energy.
C. To establish and document temperature setting range expectations for various categories of rooms and spaces, as well as to establish seasonal air conditioning to heat and heat to air conditioning conversion date ranges.
D. To promote improved indoor air quality through efficient and effective building systems management.
II. LIMITATIONS:
This policy does not apply to school bus contractors.
III. SEASONAL TEMPERATURE SETTINGS:
A. The Director of Operations is charged with the responsibility and authority to direct the seasonal conversion from heating to air conditioning in the spring and from air conditioning to heating in the fall.
- The springtime conversion from heating to air conditioning will not occur before April 15 and will be accomplished no later than May 15, depending on the specific weather patterns of the year and at the direction of the Director of Operations.
- The fall season conversion from air conditioning to heating will not occur before October 1 and will be accomplished no later than November 1, depending on the specific weather patterns of the year and at the direction of the Director of Operations.
- The Director of Operations shall notify building administrators and custodial Building Chiefs of the intended date to perform the seasonal HVAC conversion.
B. Building temperatures shall be governed in accordance with the following chart:
Average Building Temperature Range | ||||
Winter | Summer | |||
Classroom | 68 degrees | 74 degrees | 70 degrees | 73 degrees |
Offices | 68 degrees | 74 degrees | 70 degrees | 73 degrees |
Shop Areas | 65 degrees | 70 degrees | 72 degrees | 77 degrees |
Cafeterias | 65 degrees | 70 degrees | 72 degrees | 77 degrees |
Gymnasiums | 65 degrees | 70 degrees | 72 degrees | 77 degrees |
Athletic areas | 65 degrees | 70 degrees | 72 degrees | 77 degrees |
Auditoriums | 65 degrees | 70 degrees | 72 degrees | 77 degrees |
C. The summer temperature ranges do not apply to buildings and spaces that are not equipped with air conditioning.
IV. GENERAL ENERGY USAGE PROCEDURES:
A. Areas that are not occupied (even if left for a short period of time) will have lighting turned off. After the school day, custodians will decrease lighting in the hallways where possible. Custodians will turn on lighting only in areas where they are working or for scheduled facility use.
B. Lights in all gymnasiums, cafeterias and auditoriums will be off unless the area is being utilized.
C. All exterior lighting shall be turned off during daylight hours. Exterior lighting shall be operated on a timer with minimal lighting for security purposes only during evening hours when the building does not have evening events scheduled. The Director of Operations and the Building Administration shall collaborate on exterior lighting schedules.
D. Copy machines, laminating equipment, and other office machines shall be turned off each night if the equipment does not have a sleep or hibernation mode.
E. All District computer monitors, printer, and other peripheral technology equipment shall be turned off when buildings are not occupied by students. Computers (CPU units) shall remain turned on around the clock, for Technology Department scheduled maintenance and virus software updates.
F. All District computer equipment and other technologies, to include the computer CPU units shall be turned off when buildings are not occupied by students during the annual winter break and annual spring break school closings as directed by the Director of Operations.
G. Personal electrical appliances:
- The building administration of each school building is charged with the responsibility and authority to administer the coordinated use of microwave ovens and compact refrigerators in designated areas. The designated areas shall serve teams or groups of faculty/staff with the guiding principle being to eliminate the use of personal appliances in individual classrooms.
- Personal appliances to include but not limited to compact refrigerators, microwaves, coffee pots, toaster ovens, space heaters, fans, hotplates and any other such devices, are expressly not permitted in classrooms. Each building administration is authorized to approve the consolidated and coordinated use of compact refrigerators and microwave ovens only for multiple classrooms in designated areas as indicated in IV, H, 1 above.
- The administration of each school building shall submit annually to the Director of Operations the building-wide plan for the coordinated use of microwaves and compact refrigerators which identifies the designated areas for the appliances and likely users of said appliances. All building-wide plans shall be in compliance with the Fire Marshall Regulations and Delaware Code.
- Appliances that have been purchased by the school district that are intended to contribute directly to the educational mission such as instructional kitchens and refrigerators in science areas, as well as appliances which serve the students’ medical needs, such as refrigerators in the nurse’s suite are exempt from this policy. Exemptions may also be made for district purchased fans required in areas as designated by the building principal and approved by the Director of Operations.
- Compact refrigerators and microwaves that have been approved by the respective building administration must be in good working order, and must be unplugged during the winter, spring, and summer breaks.
- The Director of Operations in consultation with the school Administration and the district Maintenance Department shall have the authority to require the removal of personal appliances that have not been authorized and that have been determined to be unsafe.
H. The Chief custodian or designee at each school will be responsible for operating the building in an unoccupied mode at the closing of each school day or scheduled facility use. The Director of Operations has the expressed authority to direct the operation of buildings in occupied modes when students are not present in order to protect the facility against freezing.
I. Any area showing signs of mold or any indoor air quality concerns should be reported to the chief custodian. The Chief custodian shall report all areas showing signs of mold to the building administration and the Director of Operations. The Director of Operations has the expressed authority to direct the operation of a building in noncompliance to this policy in order to remediate and address a specific and known indoor air quality concern.
J. Individual classroom and office doors shall be closed when heating and air conditioning equipment is in operation.
K. In buildings with automatic temperature controls, the temperature will be set at 60 degrees (or appropriate unoccupied set back temperature based on building history) no later than 8PM during the heating season. During emergency situations, when outside air temperature is below 20 degrees and wind speed is over 15 mph, all school buildings shall be set to established occupied settings to prevent damage to the District’s buildings.
- Category II and III events, as defined by Board Policy 3101 shall use the facilities at the unoccupied – set-back temperature.
L. The Chief Custodian or designee shall be responsible for the building start-up. Each building shall have an established start-up procedure that must be adhered to.
M. The Chief Custodial or designee shall be responsible for the building shut-down at the end of the custodial shift.
N. Domestic hot water systems will be set between 120 F or 140 F for cafeteria service (with dishwasher booster). All independent domestic hot water systems shall be shut down during unoccupied times and over summer break, except as needed for summer school operations.
O. The start time for air conditioning equipment shall be set as late as possible while still allowing time to cool the building to guideline temperature settings. Cooling equipment shall be switched to unoccupied set-back temperatures as soon as possible, with the understanding that classroom temperatures will be maintained long enough to afford comfort for the period the teacher remains in the classroom after the students have left.
P. The Director of Operations shall direct the utilization of air conditioning during the summer months at each school campus considering indoor air temperatures, outdoor air temperatures, student programming and staff maintenance and cleaning schedules.
VI. DISTRICT VEHICLE USAGE:
A. District vehicles shall not be left “idling” for extended periods of time.
B. District related travel shall be consolidated with carpooling employed to the maximum extent possible.
C. District vehicles shall be properly and adequately maintained in order to assure that they are operating at optimal efficiencies.
VII. VENDING MACHINE PROCEDURES:
A. All vending machines within the district shall be equipped with VendMiser technology as soon as possible.
B. The Director of Operations is charged with the responsibility and the authority to purchase and install VendMiser equipment on all vending machines within the district.
C. Booster organizations, clubs and groups that receive the proceeds from the sales of the vending machines shall bear the cost of the retrofitting the vending machines with the VendMiser technology.
D. The Director of Operations shall forward the cost to purchase and install the VendMiser equipment on subject vending machines to the Chief Financial Officer.
E. The Chief Financial Officer shall bill the organizations, clubs and/or groups, for the costs associated with the cost to retrofit the vending machines with the VendMiser equipment. When funds are received the funds shall be deposited to the internal account from which the VendMiser equipment was purchased.
F. If, after three attempts to collect, the organization, club and/or group fails to reimburse the district for the cost of the VendMiser equipment, the district shall be authorized to order the vending machine unplugged and removed from district property.
VIII ATHLETICS and ATHLETIC FACILITIES:
A. The School Administration is charged with the responsibility and the authority to schedule athletic sporting events in such a manner as to conserve energy to the extent possible.
B. The School Administration shall schedule athletic sporting events in the afternoon when feasible in an effort to make full use of ambient natural light to the extent possible.
C. During the implementation of section VIII of this policy, the School administration shall take precautions to protect the rights of all athletes and teams regarding schedules and priority.
ADOPTED: 4/26/82
REVISED: 11/28/2005; 4/24/06; 10/25/10
3103 - State Fire Marshall Policy on School Operations with Regard to Life Safety
STATE OF DELAWARE
EXECUTIVE DEPARTMENT
OFFICE STATE FIRE MARSHAL
PO BOX 109
DOVER DE 19901
August 1, 1977
MEMORANDUM
TO: ALL SCHOOL ADMINISTRATORS
FROM: J. Benjamin Roy, Jr. State Fire Marshal
SUBJECT: State Fire Marshal Policy on School Operations with Regard to Life Safety
It is the opinion of the State Fire Marshal that life safety considerations in the school system will be an extension of the standard operating procedure established in past years.
Special considerations may be implemented to deal with the realities of desegregation, but still maintaining the highest standards for life safety.
A. Required means of egress and exits will be maintained as required under the State of Delaware Fire Prevention Rules and Regulations. No exits will be permitted to be eliminiated or secured with locking or security devices that impede intended operation of the door.
B. ANY and ALL fire incidents occurring within the schools shall be immediately reported to the particular dispatch center located within that county:
- New Castle County Fire Board
- Kent Center
- Sussex County Call Board
- Municipalities Area of Jurisdiction
C. FIRE ALARM SIGNALING SYSTEMS
1. Delaware Code Title 16, Chapter 66 Fire Prevention Rules and Regulations State of Delaware.
National Fire Protection Association
Pamphlet No. 101
Life Safety Code
Section 17-312
17-3121. All fire exit drill alarms shall be sounded on the fire alarm system and not on the signal system used to dismiss classes.
17-3122. Whenever any of the school authorities determine that an actual fire exists, they shall immediately call the local fire department using the public fire alarm system or such other facilities as are available.
Section 17-3131
It shall be the duty of principals and teachers to inspect all exit facilities daily in order to make sure that all stairways, doors and other exits are in proper condition.
2. All fire alarm systems shall be maintained in an operable and active condition. An alarm system will not be shut down nor taken out of service for any reason other than the normal maintenance or repair of the system.
3. When the alarm bell sounds within the school, the following procedure will be followed:
a. The school will be evacuated immediately.
b. the person in charge shall institute a search of the building or shall receive reports from the various sections of the building as to the cause for the alarm bell to sound.
c. The person in charge shall determine whether a false alarm has occurred, initiated either willfully or maliciously by an individual or accidentally by alarm or equipment malfunction; or that an actual fire has occurred or is in progress.
d. If a fire is determined to have occurred or is in progress, the person in charge shall immediately report that incident to the appropriate dispatch center, giving whatever information will be helpful to the first due fire department.
e. ALL FIRES WILL BE REPORTED.
f. When the person in charge has determined that a false alarm has occurred, this need not be reported to the dispatch center; however, the State Fire Marshal's Office will be notified.
g. In the event of an evacuation of the building in a fire situation, the OFFICER IN CHARGE of the fire department will give the authority for reentry of the students into the building.
D. Assistance is available from the State Fire Marshal to school administrators, especially in New Castle County, upon request by the school administrator, in the area of pre-planning for exit problems, designating areas of refuge within buildings, determining separate fire areas within a building.
E. The State Fire Marshal’s Office will respond to occupied schools to assist in judgment and responsibility for securing exits or the need for adequate exits to be maintained, regardless of the situation.
F. Persons to contact for assistance:
State Fire Marshal
734-8402
Chief Deputy Fire Marshal
571-3013
998-9886
3104 - Asbestos Removal
3105 - After-School Child Care Using Facilities
MILFORD SCHOOL DISTRICT
Milford, DE 19963
The Milford Board of Education recognizes the need for after-school programs for children in a safe environment while their parents are working. The District encourages that this care be provided by private care givers in their own facilities. However, the Board also recognizes that all families may not have the financial resources to place their children in private after-school child care programs. The Milford Board of Education will attempt to provide space for child care providers who offer independent programs in school facilities under the following terms and conditions, contingent upon the availability of space:
- Shall present evidence of non-profit incorporation as a child care provider.
- Shall be licensed by the Delaware Department of Services for Children, Youth, and Their Families.
- Must comply with all Delaware requirements for Day Care Centers.
- Shall provide the names, addresses and telephone numbers of the chief administrative officer and of the governing board.
- Must present proof of insurance coverage.
- Shall present evidence of adequate funds for start-up of the program.
- Shall have an adult (over 21 years of age) supervising children at all times.
- All adults employed by the provider shall have a Criminal Background Check issued by the Delaware State Bureau of Identification on file with the chief administrator.
- The after-school child care provider shall assume full responsibility for any damage to equipment, furnishings, building, or grounds beyond that which can be designated as fair wear and tear.
- The after-school child care provider shall indemnify the Milford School District against all claims and liability arising from any accident, injury, damage to person or property arising out of or occurring in connection with the use of the school facility or by his/her agents, employees, students or guests.
- All school campuses are smoke and alcohol free. Smoking or the possession or use of alcohol are not permitted anywhere in school buildings or on school grounds.
- The Board shall classify the After-School Care Provider as Category I under Board Policy 3101 Use Of School Buildings After School Hours.
- The after-school child care provider will sign an agreement designating responsibilities of provider and school regarding daily operation of the program.
ADOPTED: 6/24/96
3106 - Use of District Cellular Phones and Personal Reimbursement for Overages on Non-Business Calls
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Policy 3106 USE OF DISTRICT CELLULAR PHONES AND PERSONAL REIMBURSEMENT FOR OVERAGES ON NON-BUSINESS CALLS
I. PURPOSE:
To establish a cellular phone usage standard and to provide a uniform mechanism by which cellular phone charges will be reviewed and certified by the responsible party. Non-business monthly overage charges will be reimbursed by the responsible party.
II. CELLULAR PHONE USAGE:
Use of a cellular phone should be limited to when access to conventional land-lines and computers are not readily available. Use of District-provided cellular phones shall be restricted to the time allocated for monthly usage. The Milford School District reserves the right to charge for non-business monthly overage charges on a case-by-case basis.
III. SECURITY:
Cellular phones are not secure forms of communication. Sensitive conversations must be either postponed or sufficiently “guarded” to inhibit understanding by possible interlopers.
IV. CERTIFICATION OF CHARGES:
The Supervisor of Buildings and Grounds will review cellular phone bills each month for each employee to whom the cellular phone is assigned. The Supervisor of Buildings and Grounds will certify each billing and verify with each employee the cell phone’s monthly usage and any overage charges. As required, using the attached form, the employee will attest that:
• They have examined the charges for accuracy.
• There is no apparent evidence of illegal usage or cloning.
• They have identified any non-business overage charges and have provided a reimbursement settlement (no cash only checks).
The Supervisor of Buildings and Grounds shall notify the phone service provider
immediately if evidence of illegal cloning, trespass or billing problems exists.
The supervisor of the employee to whom the cellular phone is assigned is authorized to
review the monthly bills on behalf of the employee, provided that the personal use
reimbursement settlement for overage charges is made (as warranted) by the employee to
whom the cellular phone is assigned.
V. NON-COMPLIANCE: Personnel to whom cellular phones are assigned must comply with this policy as a condition of continued usage of cellular phone privileges. Non-business cellular phone overage charges may be withheld from an employees pay if the employee refuses to tender reimbursement settlement. The Supervisor of Buildings and Grounds is responsible for monitoring cellular phone usage and costs to optimize calling plans.
VI. REIMBURSEMENT FOR DISTRICT USE OF PERSONAL CELL PHONES: Designated employees who elect to not utilize a District-issued cell phone may be reimbursed at the rate determined for the approved position upon submittal of personal phone bills to the Office of the Supervisor of Buildings and Grounds.
ADOPTED: 5/22/06;
REVISED: 11/28/11; 6/22/15
3107 - Naming of School Facilities
Milford School District
Milford, Delaware 19963
A. Purpose
To establish an equitable process by which the Board of Education can assume its responsibility for naming or renaming school facilities. In addition, naming in this policy also refers to placing a plaque, planting a tree, or placing any other symbol or object that names or honors an individual, group, or entity of any kind on district owned property.
B. Policy
It is the responsibility of the School Board to select names of all schools and facilities. In fulfilling this responsibility, the School Board shall carefully consider and respect community recommendations in the naming process. The School Board shall also have the responsibility to authorize naming rights for portions of school facilities in order to provide recognition for private or corporate entities that make an exceptional contribution or significant financial contribution to benefit the District.
C. New Schools
Before a new school is opened, the Superintendent shall recommend the appointment of a committee for the purpose of naming a school within the Milford School District.
a. The committee shall be charged with the responsibility of proposing three (3) school names to be presented to the School Board, who will make the final choice.
b. The committee membership shall consist of a minimum of three (3) community members who live in the area, in which the site is located, two (2) students who attend or are likely to attend the school, two (2) staff members from the building, and one district administrator.
c. The committee is encouraged in the naming of schools to use historical figures, the history, general location or features of the area, or goals of the school. Names of existing schools or combinations thereof shall not be used except in those cases where existing schools are being discontinued as public schools.
d. If a geographic name is not appropriate, schools may be named for distinguished persons, retired, who have made an outstanding contribution to the community, county, state, or nation. The person’s name should be widely known and easily recognized.
D. Existing Schools and Related School Facilities
The School Board may name or rename a school and/or other facilities for a variety of reasons, including its use for a new purpose or the desire to recognize contributions to the School District.
a. Schools. The renaming of schools shall follow the same requirements of Ancillary Facilities. A committee of at least one (1) department head and six (6) other stakeholders shall make a recommendation to the Superintendent.
b. Buildings. The naming or renaming of any building in honor of a person, living or deceased, as a result of a private gift or other significant nonfinancial or financial contribution, must be approved by the Milford School District Board of Education.
c. Components of Facilities. The Milford School Board may name significant building components, including classrooms, media centers, athletic fields, conference rooms, common areas and other components which are part of a building or site.
d. Financial Contributions. The Milford School Board may vote to recognize exceptional or significant non-financial or financial contributions of private individuals or corporate entities. Such naming shall specify any donor request by private individuals or corporate entities for a specific name and shall be reported to the Board as an information item.
ADOPTED: 8/18/14
2: Business and Accounting
3200: Business and Accounting
- 3201 - Financial Accountability
- 3202 - Agents and Salesmen in the Schools
- 3203 - Interscholastic Athletics - Admission Prices
- 3204 - State Championship Recognition
3201 - Financial Accountability
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Chief Financial Officer and Superintendent shall be responsible for the preparation of an annual revenue and expenditure budget to be submitted to the Board of Education for review and approval. The preliminary annual budget shall be approved by the Board of Education prior to July 1st of each fiscal year. Subsequent to the Department of Education certifying the district’s September 30th unit count for that year, but no later than February 28th of that fiscal year, the Board of Education shall approve a revised revenue and expenditure budget. This revised budget shall serve as the final budget for that fiscal year unless unforeseen circumstances require an additional budget revision.
The annual revenue and expenditure budget shall be inclusive of all funds (federal, state and local). Funds shall be further subdivided to differentiate between restricted funding sources that can only be used for specifically defined purposes and those funding sources that may be used at the discretion of the Board of Education.
Each approved annual budget shall reflect a balanced budget meaning that budgeted revenues equal budgeted expenditures. If the budget is balanced through the use of prior year or carryover funding, such use of funds shall be clearly identified and explained in the narrative portion of the approved budget.
Monthly revenue and expenditure reports shall be prepared and submitted to the Board of Education for review and approval. All financial reports shall be a part of each month’s official Board of Education minutes and shall be provided to any member of the public upon request.
All district audit reports shall be shared and reviewed with the Board of Education and shall be made available to any member of the public upon request.
The district shall maintain a local discretionary balance equal to at least five percent (5%) of total budgeted expenditures from all funding sources (excluding only debt service and major capital improvement expenditures). The local discretionary balance amount shall exclude any payroll obligations earned as of June 30th but not paid until July/August (i.e. 10-month deferred summer pay.) While not required, the district shall seek to attain a local discretionary balance of ten percent (10%) when economic conditions allow. Should the five percent (5%) local discretionary balance requirement not be met at the end of any given fiscal year, a detailed financial recovery plan shall be submitted by the Chief Financial Officer and Superintendent to the Board of Education.
In an effort to promote fiscal transparency and community involvement, the Milford School District shall establish a Citizen Budget Oversight Committee. This committee shall be developed and operated in accordance with all relevant provisions of the Delaware Code as well as all relevant Department of Education regulations. The committee shall be composed of the following members:
District Superintendent
One Board Member Representative
District Chief Financial Officer
One Elementary Building Principal Representative
One Secondary Building Principal Representative
One Milford Education Association Representative
At least five (5) Citizens of the Milford School District
The five or more citizens of the Milford School District shall be selected in accordance with the following process:
- A public notice to seek volunteers shall be provided in the newspaper for two consecutive weeks
- A public notice to seek volunteers shall be posted on the district website and on all district building main entrance doors for at least fifteen (15) working days.
- Those requesting to serve as volunteers on the committee shall be required to submit a brief application which shall at a minimum include the following: 1) Reason for wanting to serve on the committee; 2) Relevant experience, knowledge and/or training that would qualify the volunteer for the committee; 3) References to attest to the volunteer’s qualifications to serve on the committee.
- Depending on the number of volunteers requesting to serve, The Board may elect to either accept all interested volunteers, or the Board may review the submitted applications and score them based upon the three criteria listed previously. If the Board does not accept all volunteers, the applicants with the highest total score shall be approved to serve on the committee for the initial two year term.
The purpose of the committee is to insure that a broad cross section of stakeholders have input into major budgetary issues faced by the district. The committee also insures that the district’s finances are transparent to the public. The committee is advisory in nature and as such has no formal authority to take action. All recommendations will be provided to the Board of Education for the Board’s consideration. Committee recommendations must be approved by a majority vote of the full committee membership in order to be forwarded to the Board for consideration. The committee chairperson shall be selected with a majority vote of the full committee membership. Member terms are for a period of two (2) years, unless a member elects to terminate his or her position upon written notice to the Board. Meetings shall be held, at a minimum, on a quarterly basis. At the conclusion of the initial two-year term, the Board shall determine at that time the method for selecting new members and/or extending the terms of existing members. Citizen committee members shall be responsible for successfully completing any required training provided by the Department of Education. The Board shall have complete and sole discretion over committee membership and shall retain the right to revoke the membership of any committee member at any time.
ADOPTED: 8/17/70; 7/19/82; 9/20/82; 10/23/06; 11/23/09; 1/25/10
REVISED: 4/26/10
3202 - Agents and Salesmen in the Schools
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Agents and salesmen of textbooks, library books, school supplies, janitorial supplies, etc. must deal with the Superintendent or other administrators (s)he has designated to coordinate such matters.
Under no circumstances are agents and salesmen permitted to contact teachers directly. Permission to see any teacher will be granted by the principal.
3203 - Interscholastic Athletics - Admission Prices
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
High School (Varsity) | Adults/Gate | Students/Gate | Students Pre-Sale |
Football | $5.00 | $5.00 | $2.00 |
Soccer | $5.00 | $2.00 | $2.00 |
Basketball | $5.00 | $2.00 | $2.00 |
Wrestling | $5.00 | $2.00 | $2.00 |
Lacrosse | $5.00 | $2.00 | $2.00 |
Middle School | Adults | Students |
Football | $2.00 | $1.00 |
Soccer | $2.00 | $1.00 |
Basketball | $2.00 | $1.00 |
Wrestling | $2.00 | $1.00 |
Indoor and Outdoor Contests:
1. No free admissions except:
-
Henlopen Conference Pass
- DSSAA Board of Directors' Pass
- Varsity Club Membership Card
- Jolly Roger Press Card
- Milford School District Employees (does not include guests)
2. Season Pass (not including playoff or championship games) Pass will enable holders to enter at a “no-wait” gate for Milford High School athletic events
Adults | Students | |
High School Football | $20 | $8 |
High School Soccer | 10% off total games | 10% off total games |
High School Basketball | 10% off total games | 10% off total games |
High School Wrestling | 10% off total games | 10% off total games |
3. An adult must accompany all children under the age of 10 years. All students from first grade and above will be charged the student admission price. There will be no charge for children under the age of 6 years.
ADOPTED: 6/16/75; 10/13/75; 8/24/81; 8/16/82; 4/18/88; 1/22/90; 7/9/90; 3/25/96; 4/28/03; 8/27/07; 5/19/08
3204 - State Championship Recognition
3: Food Services
3300: Food Services
- 3301 - Policy Statement for Free and Reduced Meals
- 3303 - Student Fees - Food Service
- 3304 - Child Nutrition Program Policy
- 3304A - Wellness Policy
3301 - Policy Statement for Free and Reduced Meals
3303 - Student Fees - Food Service
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Lunch | Breakfast | |
High School | $0.00 | $0.00 |
Central Academy | $0.00 | $0.00 |
Elementary School | $0.00 | $0.00 |
ADULT FEES – DAILY
All Schools:
Lunch - $4.75
Breakfast - $3.10
Ala carte prices are subject to change based on market prices.
Students purchasing a second breakfast will be charged $2.50, and Students purchasing a second complete lunch meal will be charged $3.90.
APPROVED: 8/18/75; 9/20/76; 3/21/77; 7/24/78; 2/26/79; 2/23/81; 8/17/81; 8/16/82; 8/15/83; 8/9/85; 8/24/87; 7/10/89; 4/13/92; 4/26/93; 7/1/98; 4/26/04; 4/21/08
AMENDED: 8/22/11; 6/24/13; 7/15/13, 9/9/16, 11/20/17, 8/20/18, 9/21/20, 9/19/22, 9/18/23
3304 - Child Nutrition Program Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963 POLICY
MISSION STATEMENT:
The Milford School District Board of Education is committed to promoting and enhancing the health and well being of the students. All Milford Schools participate in the National School Breakfast and Lunch Programs. The Child Nutrition Programs are an integral part of the school environment. This belief is based upon the demonstrated relationship between food, nutrition and learning to achieve excellence in education for all children. The Child Nutrition Program will provide meals that are nutritious and well balanced. Meals will be provided based on the Nutritional Standards mandated by the USDA guidelines.
The Milford Child Nutrition Programs are managed in accordance with the regulations and policies from the Department of Education, State Division of Purchasing, the United States Department of Agriculture, the State Board of Health, and the Milford Board of Education. Continuous goals and objectives of the programs are pursued in a professional, efficient and fiscally sound and responsible manner.
The Milford School District’s Child Nutrition Program Policy shall provide:
I. School Meals that meet the USDA Nutrient Standards by:
-
Providing whole grain products, low and fat free milk, and fresh fruits and vegetables.
-
Minimizing saturated fats, total fats and eliminating trans fats.
-
Minimizing sodium according to USDA guidelines
-
Offer versus serve options for the student’s preference of food choices.
II. All efforts will be made to maximize meal participation by:
-
Serving all meals to all students in the Milford School District at no charge, based on the requirements of the Community Eligibility Provision
- Placing priority on school meals over sales of ala carte foods.
- Preparing and presenting healthy foods in a manner that will encourage their consumption.
- Excluding the sales of foods of minimal nutritional value as defined by the Food & Nutrition Service, USDA 7 CFR Part 210, Appendix B.
- Working collaboratively to provide students with adequate time to consume school meals.
- Participating in a closed lunch. All students must eat at school.
- Prohibiting the sale of competitive foods until the conclusion of the student school day.
- Opportunity to pre-pay for a la carte and second meals by credit card via the internet.
III. Financial Assistance:
-
One free breakfast and/or free lunch will be available to all Milford School District Students at no charge as required through the Community Eligibility Provision.
IV. Cafeteria Credit:
-
Students will not be able to charge for extra entrée’s, sides, snacks or second meals.
- Students/parents/guardians may put money in My School Bucks for additional meals, entrees, sides and snacks.
- Returned checks on customer’s accounts will be assessed a minimum fee of $30.00 plus the check amount. The parent or guardian will not be permitted to pay by check for the remainder of the school year.
- Charging for meals by adults is prohibited.
V. Meal Prices:
-
Children will receive one free breakfast and/or one free lunch at no cost to the child or family. A second breakfast will be charged in accordance with Board Policy 3303.
-
Additional meals will be priced in accordance with Board Policy 3303 as required by the USDA. No federal reimbursement is available for second meals.
-
Prices for additional entrees, sides and a la carte items will be set by the Milford School Board with the recommendation from the Child Nutrition Department.
VI. Meal Services for Students During the School Day:
-
Meals or snacks served or sold during the school day separate and apart from the non-profit meal program shall reflect the Child Nutrition Program Policy by ensuring meals and snacks are nutritionally sound and adhere to the Nutrition Guidelines mandated by the USDA NSBP/NSLP Guidelines and snacks adhere to the USDA Smart Snacks Guidelines, including vended options.
VII. Purchasing practices ensure the ese of quality products:
-
Purchasing practices for food, equipment, and related services shall be conducted in accordance with Federal and State Law and according to the Milford School District’s policies.
- Purchasing decisions for the Child Nutrition Program will include products of high quality and cost effectiveness.
VIII. Discipline:
-
No student may be denied meals as a disciplinary action.
IX. Nutrition Education:
-
Nutrition education will be an integral part of the curriculum from pre-school to grade twelve.
- Good nutrition is recognized as a key factor in health promotion and chronic disease prevention.
- The child nutrition personnel will encourage and assist in activities that promote proper nutrition and will encourage lifelong healthy eating habits.
ADOPTED: 3/27/00;
AMENDED: 4/26/04; 4/21/08, 9/19/16, 9/21/20, 9/19/22
3304A - Wellness Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
PURPOSE:
The Milford School District is committed to promoting and enhancing the health and wellbeing of all students. The District believes that for students to have the opportunity to achieve personal, academic, developmental and social success, a positive, safe and health-promoting learning environment must be created at every level, in every setting, throughout the school year. This policy outlines the District’s approach to ensuring there are environments and opportunities for all students to practice healthy eating and physical activity behaviors throughout the school day while minimizing commercial distractions.
The Milford Child Nutrition Program is managed in accordance with the regulations and policies from the Delaware Department of Education, State Division of Purchasing, the United States Department of Agriculture (USDA), the State Board of Health, and the Milford Board of Education. Continuous goals and objectives of the program are pursued in a professional, efficient and fiscally sound and responsible manner.
GOALS:
The goals of this policy are:
-
to ensure that Students in the District have access to healthy foods throughout the school day ‒ both through reimbursable school meals and other foods available throughout the school campus‒ in accordance with Federal and State nutrition standards;
- to ensure that Students receive quality nutrition education that helps them develop lifelong healthy eating behaviors;
- to provide Students with opportunities to be physically active before, during and after school;
- to engage Schools in nutrition and physical activity promotion and other activities that promote student wellness;
- to engage the community in supporting the work of the District in creating continuity between school and other settings for students and staff to practice lifelong healthy habits; and
- to establish and maintain an infrastructure for management, oversight, implementation, communication about and monitoring of the policy and its established goals and objectives.
MILFORD SCHOOL DISTRICT WELLNESS COMMITTEE:
The Milford School District shall work within the existing district wellness committee to develop, implement, monitor, review, and, as necessary, revise school nutrition and physical activity policies. The wellness committee shall serve as a resource to school sites for implementing those policies. The Milford School District Wellness Committee shall consist of a group of individuals representing the school and community, and will include parents, students, and representatives of the school food authority, members of the school 3304A - 2 - board, school administrators, teachers, health professionals, and members of the public. The Superintendent or designee(s) will convene the District Wellness Committee and facilitate development of and updates to the wellness policy, and will ensure each school’s compliance with the policy.
NUTRITION STANDARDS FOR FOOD AND BEVERAGES SOLD AND SERVED IN SCHOOLS:
During each school day the school food service program shall offer breakfast and lunch, as well as snacks for students in organized after-school education or enrichment programs.
In addition:
- Free breakfast and lunch shall be offered in all schools through the USDA Community Eligibility Provision.
- If schools are eligible to administer the After School Snack Program, they will do so.
Each school shall encourage all students to participate in these meal opportunities. The school food service program shall operate in accordance with The Healthy Hunger-Free Kids Act of 2010 and applicable laws and regulations of the State. Schools shall offer varied and nutritious food choices that are consistent with the federal government's Dietary Guidelines for Americans. Menus should be planned with input from students, family members, and other school personnel and should take into account students' cultural norms and preferences. Food-pricing strategies shall be designed to encourage students to purchase nutritious items. Procedures shall be in place for providing information to families about the ingredients and nutritional value of the foods served. This information may be made available on menus, website, cafeteria menu boards, placards, newsletters, email, or point-of-purchase materials.
Alternative meals shall be made available for students with physician documented food allergies. Information on the ingredients used in preparation of school meals shall be provided to parents upon request, and parents shall be notified about this option.
All foods, especially healthy options like fruits and vegetables, shall be presented in an appealing and attractive manner and served in a clean and pleasant setting. All food service equipment and facilities must meet applicable local and state standards concerning health, safe food preparation, handling and storage, drinking water, sanitation, and workplace safety. Students and staff shall have adequate space to eat meals in pleasant surroundings and shall have adequate time to eat. Nutrition guidelines should be considered for all school events including celebrations, promotions and incentives.
STAFFING:
Properly qualified nutrition professionals shall administer the school meal programs. The district shall provide annual certification/training via organizations such as the USDA, School Nutrition Association, and National Food Service Management Institute. Staff development programs shall include appropriate certification and/or training programs for child nutrition directors, school nutrition managers, and cafeteria workers according to their level of responsibility.
Newly hired district food service coordinators shall be registered dietitians or have a four year degree in nutrition science or dietetics.
WATER:
To promote hydration, free, safe, unflavored drinking water will be available to all students throughout the school day and throughout every school campus. The District will make drinking water available in close proximity to where school meals are served during mealtimes.
FOOD AND BEVERAGES OFFERED OUTSIDE FEDERAL NUTRITION PROGRAMS:
Elementary School
The school food service program shall manage all food and beverage sales to students in elementary schools. All Foods and beverages sold individually in elementary schools shall be compliant with the USDA Smart Snack guidelines.
Middle/High School
In middle and high schools, all foods and beverages sold outside the reimbursable school meal programs (including those sold through a la carte lines, vending machines, or student stores) during the school day shall meet the USDA Smart Snack guidelines.
Foods and beverages offered outside the reimbursable school meal program, including those served for celebrations, shall meet the USDA Smart Snack guidelines. Any food brought into the school for consumption by students shall be commercially packaged and labeled with ingredients to meet allergen requirements.
Competitive Food Service and Standards USDA Regulation 7CFR 210.1:
All foods or beverages sold must meet USDA Smart Snack guidelines. This rule is in effect for the defined school day of midnight to 30 minutes past the end of the school day.
Food provided or offered, but not sold, should meet the Milford School District nutrition guidelines. Any food brought into the school for consumption by students shall be commercially packaged and labeled with ingredients to meet allergen requirements.
All foods served, sold, or given out as free promotion anywhere on school property at any time during the defined school day must meet Competitive Food Service and Standards per USDA Regulation 7CFR 210.11. These foods are defined as foods which provide less than five percent of the Reference Daily Intakes (RDI) for each of eight specified nutrients per serving, and foods which provide less than five percent of the RDI for each of eight specified nutrients per 100 calories and less than five percent of the RDI for each of eight specified nutrients per serving.
Examples: soda water, water ices, chewing gum, and certain candies (hard candy, Jellies/gums, marshmallow, fondant, licorice, spun candy, candy coated popcorn).
SCHOOL-RELATED PROGRAMS OR NON-SCHOOL SPONSORED PROGRAMS OUTSIDE OF THE SCHOOL DAY:
In order to support our students and their families in leading healthy lifestyles, all school related programs that occur outside of the school day shall be encouraged to ensure:
- there is a selection of food and beverages that meet the nutritional standards of food sold during the school day;
- food and beverages that meet the nutrition standards are sold at a price equivalent to or lower than similar items that do not meet the standards; and
- food and beverages meeting the standards will be as visible or more visible as items that do not meet the standards.
REWARDS: Schools shall not withhold meals or physical activity from students as punishment. Schools shall encourage the use of non-food performance incentives and rewards.
FOOD MARKETING:
School-based marketing shall promote only foods and beverages that meet the adopted nutrition standards in this policy. Schools shall actively market fruits, vegetables, and 1% and fat-free dairy products. Procedures shall be in place for providing families information about the ingredients and nutritional value of the food served. This information may be made available on menus, website, cafeteria menu boards, placards, newsletters, email, or point-of-purchase materials.
Any food and beverage marketed in the school buildings or on school campuses, including areas adjacent to the building, such as athletic fields, must include only foods and beverages that meet the competitive foods requirements per FNS rule 210.30(c)(iii). This includes the marketing of products on the exterior of vending machines, through posters, menu boards, coolers, trash cans, and other food service equipment, as well as cups used for beverage dispensing. Under these standards, the logos and products marketed in these areas are required to meet the competitive foods standards for foods sold in schools. This policy does not require these items to be immediately disposed of; however, as these items are replaced, they must be replaced with compliant marketing materials.
FUNDRAISING AND CELEBRATIONS:
The School District encourages fundraising and celebrations that promote non-food items and/or physical activity. The School District shall provide a list of ideas for healthy fundraising activities. Any food items brought to school shall meet the Milford School District nutrition guidelines.
PHYSICAL EDUCATION AND PHYSICAL ACTIVITY:
Schools shall be encouraged to provide all students with the opportunity to participate in physical activity through physical education, recess, and classroom activities.
DAILY RECESS: All elementary school students shall have at least 20 minutes a day of recess, preferably outdoors. Elementary schools shall have a back-up plan in the event that outdoor recess is not possible due to weather conditions. It is safe for children to be outside when the temperatures are above 32º F, including wind chill factor. Outdoor playtime should be limited to 20-30 minutes when temperatures are 32º F including wind chill factor. When the outdoor temperature is equal to or higher than 89 º F, including humidity factors there should be no outside activity. Middle schools should encourage outside activities when possible, and offer meaningful opportunities for physical activity.
NUTRITION EDUCATION:
The health education program shall include nutrition education that:
- is integrated within the comprehensive health education program taught at every grade level and may be integrated not only in health education classes, but also in classroom instruction in other subjects, with links to school meal programs, school foods, physical education, nurses, guidance counselors, and health-related community services;
- is based on theories and methods proven by published research to improve behaviors consistent with the state’s health education standards;
- emphasizes healthy eating, screen time (including use of electronic devices) and physical activity;
- is developmentally-appropriate and culturally-relevant, such as nutrition promotion activities that include taste testing, farm visits, school gardens, etc.;
- includes measurable goals and outcomes related to student wellness.
MONITORING AND POLICY REVIEW:
The Superintendent or designee shall ensure compliance with established state and district nutrition and physical activity wellness policies. In each school, the principal or designee shall ensure compliance with those policies in his/her school and report on the school's compliance to the school district Superintendent or designee.
The Superintendent or designee shall develop a summary report annually on each school’s progress in meeting the goals of the district's established nutrition and physical activity wellness policies. That report will be provided to the Milford School Board and distributed to all school principals. A final copy of the report shall be made available on the school district webpage for all stakeholders.
ADOPTED: 6/19/17, 1/28/19
4: Transportation
3400: Transportation
- 3401 - Awarding and Maintaining Bus Contracts
- 3402 - Bus Accident/Emergency Response Policy
- 3403 - Cancellation Procedures of Contracted School Buses Due to Decrease in Number of Students Being Transported
- 3405 - Bus Quotation Procedures of Additional Trips
- 3406 - District Owned Vehicle Assignment and Usage, Mileage Rate for Privately Owned Vehicles
- 3407 - Transportation for City of Milford Day Care Providers
- 3408 - Parking Pass Eligibility
- 3409 - School Bus Aides
3401 - Awarding and Maintaining Bus Contracts
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
A. New, Expired or Canceled Bus Contracts (Reference 14 Delaware Code, §2901)
- The term "new bus route" is to be defined as an additional run or series of runs that cannot be accomplished by buses currently under contract to the School District.
- Award to any contractor whose bus contract was canceled under Board Policy No. 3403 Cancellation Procedure of Contracted School Bus Due to Decrease in Number of Students Being Transported.
1. Information concerning available bus routes:
(a) When a new, expired or canceled bus route becomes available, all contractors currently providing bus service to Milford School District shall be notified.
(b) All potential contractors who have previously submitted letters of application expressing a desire to affiliate with the Milford School District as a bus contractor shall be notified of the available new bus route(s).
(c) The new route shall be advertised by notice published in at least two Delaware newspapers of general circulation.
2. Application Process:
(a) Any current or potential bus contractor interested in applying for a new bus route must complete and forward to the Secretary, Milford Board of Education, an application form which will require the following information:
(1) Proof of financial ability to acquire necessary equipment.
(2) Assurance that a fully licensed school bus driver is available at all times.
(3) Proof of insurability.
(4) Current Contractors, both under contract or providing independent services to children of the Milford School District -- Any contractors with two or more letters of warning or reprimand in the past five years, issued by the superintendent are not eligible for consideration.
(5) Potential Contractors - The names, addresses and phone numbers of four business and personal references.
3. Procedure for Awarding Contracts:
(a) All applications received from current or potential bus contractors will be reviewed by the administrative staff.
(b) Staff shall review each application, giving consideration to the following criteria:
(1) Criteria found in Section A No. 2 Application Process.
(2) Age of proposed replacement equipment and assurances that the equipment meets Delaware standards.
(3) Consideration of financial ability of the proposed contractor.
(4) Knowledge of district geography.
(c) Following staff review, each application will be categorized as "qualified" or "unqualified."
(d) Each applicant will receive written notice of the status of his/her application.
(e) Any application categorized as "unqualified" shall receive written notice of the rejection and shall be provided reasons why they are not acceptable to the District.
(f) Consideration will first be given to residents of Milford School District.
(g) If more than one application is categorized as "qualified," the contract will be awarded by lottery with all interested parties invited to be present.
B. Transfer of Transportation Contracts (Reference 14 Delaware Code §2908)
1. Transfers of public school transportation contracts shall comply with 14 Delaware Code, Section 2908, and procedures outlined by the State Board of Education. No contract shall be deemed effectively transferred until said transfer is approved by the Milford Board of Education and the State Board of Education.
2. Requirements and Procedures
(a) Transfer of school bus contracts from one contractor to another party is permitted under the following conditions.
(1) Proof of financial ability to acquire necessary equipment.
(2) Proof of insurability.
(3) Current Contractors, both under contract or providing independent services to children of the Milford School District -- Any contractors with two or more letters of warning or reprimand in the past five years, issued by the superintendent or assistant superintendent, are not eligible for consideration.
(4) Potential Contractors - The names, addresses and phone numbers of four business and personal references.
C. Contractor Expectations and Responsibilities:
1. Compliance with the District Discipline Code for Bus Transportation
2. Compliance with Delaware Code and DDOE Transportation Regulations
3. Drivers may be excluded from driving a school bus in the district for failing to comply with requirements and policies of the Milford School District, DDOE regulations and/or Delaware Code.
Reference: 14 Delaware Code §2908
ADOPTED: 3/16/70; 5/17/71; 10/19/81; 9/26/88; 8/26/91; 6/26/95; 10/24/11
3402 - Bus Accident/Emergency Response Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
This policy applies to all bus contractors and companies doing business in the Milford School District. It establishes a system for reporting bus accidents. All school bus and district vehicle accidents must be reported immediately. This includes non-collision type accidents that result in any damage to the bus, injury to the bus driver, or passengers.
In case of a bus accident, Emergency 911 (Fire Company, EMS, Police) shall be called by the driver/contractor as quickly as possible. The top consideration is the safety and wellbeing of all students. The Superintendent of Schools and the Transportation Supervisor are to be notified by phone by the driver/contractor as soon as possible at the number provided to all bus drivers and contractors. School Board members will be notified as soon as possible through the Superintendent’s Office.
The Superintendent of Schools or designated person at the District Office shall notify all administrators of the school(s) involved in the bus accident, answer or refer all inquiries, and investigate the accident. Following the investigation, a written report shall be given to the Superintendent of Schools.
TRANSPORTATION: BUS ACCIDENT/EMERGENCY RESPONSE REGULATIONS
Bus Accident/Emergency Procedures and Chain of Responsibilities Rules and Regulations
Bus Driver Instructions:
- Remain calm and call 911 immediately.
- Contact the superintendent and transportation supervisor immediately. Contact the bus owner/contractor immediately (Exhibits 2 & 3). The supervisor of transportation will immediately go to the accident/emergency scene.
- The driver should care for the immediate needs of his passengers to the extent possible.
- The driver should care for the needs of non-passengers involved in the accident to the extent possible.
- The driver should cooperate with and assist emergency responder personnel (Fire, EMS, district staff, and police) to the extent possible.
- Preserve the accident to the extent possible.
- The driver may not authorize any passenger to leave or be taken from the accident scene.
- REMAIN CALM. Help is on the way.
Supervisor of Transportation Instructions:
1. Proceed immediately to accident scene and assist at scene as requested by Fire Company, EMS, and MPD or Delaware State Police. The supervisor will bring emergency files and required documents. The MSD will be responsible for student accountability.
2. Prior to departure or en-route, the Supervisor of Transportation shall notify (Exhibits 2 & 3):
____ Superintendent of Schools ____ Transportation Secretary ____ Bus Contractor ____ School Principal
3. At Accident Scene the Fire Company will respond with the Officer In Charge (OIC). The Supervisor of Transportation will introduce self to the Officer In Charge (OIC). Upon arrival EMS will implement Special Operations Section-Standard Operating Guidelines and will assist with triage and patient care coordinated with medics on the scene. Once scene has been secured and all patients treated and removed from the scene, it will be turned over to the appropriate Police Agency. Accountability will be coordinated through the Milford School District’s representative(s), Medics, and the Fire Company Personnel. The Supervisor of Transportation shall:
_____ Check with Fire Company Commander and ask that the following people be authorized admittance to scene as needed:
• Bus Contractor
• Back-up bus to transport students to school– if necessary
• Back-up bus to finish route
• Other school official(s) as required
NOTE: Potential problems if parent/guardian is fireman, policeman, EMS, bystander, prohibited
4. The Supervisor of Transportation shall Identify and Introduce self to Fire Chief /Commander:
_____ Obtain list of injured students to be transported to hospital
_____ Obtain list of students involved without complaints of injury
_____ Relay lists to Transportation Secretary
5. Provide emergency file for involved bus to:
_____ Fire Chief/Commander _____ Police Agency _____ EMS responder(s)
6. Provide “script” to Transportation Secretary with Superintendent’s approval to use when responding to info requests
7. The Transportation Supervisor shall coordinate transportation needs:
_____ Coordinate students involved without complaints of injury to transport to school.
_____ Coordinate completion of route with substitute bus. Students without complaints of injury are to be transported to the school whether AM or PM trip.
8. The Transportation Supervisor shall instruct the bus contractor representative to address: _____ Towing needs
_____ Contact Insurance Company ASAP _____ Driver Post Drug/Alcohol screening required _____ Discuss details of accident ONLY with Police, EMS, Fire and School Administrators 9. Obtain names and address of parties who assisted Party #1 ______________________________________________________________________
Party #2 ______________________________________________________________________
10. Proceed to hospital once all students have departed scene and contractor representative is on scene to secure damaged bus. The Transportation Supervisor shall notify:
____ Superintendent of Schools
____ Transportation Secretary ____ Bus Contractor ____ School Principal
11. Assist families and guardians as they arrive. Assist hospital staff as necessary.
12. Assist with full accounting for all students.
13. Following the accident investigation, a written report shall be given to the Superintendent of Schools (Exhibit 1).
Transportation Secretary Instructions:
1. Contact the affected school (Exhibits 2 & 3): _____ Fax school an up-to-date bus student roster _____ Provide school list of injured students being transported to hospital _____ Provide school list of students without complaints of injury to be transported to school _____ Provide school the approved “script” to use for general inquiries
2. Arrange for a 2nd bus if needed to transport students without complaints of injury to school.
3. Arrange for 3rd bus to complete run if AM run.
4. Contact hospital and alert them to bus accident as warranted
5. Reconcile student lists with the school to determine: _____ PM Run students dropped off before accident _____ AM Run students not yet picked up _____ Provide AM Run not yet picked-up students to 3rd bus operator
6. Receive answer and route calls and inquiries: • Use approved “script” for general inquiries obtained from Superintendent of Schools • Media calls forward to Superintendent or designee
7. Be available to provide administrative support to: • Supervisor of Transportation • School Building Principal and/or Administrators • Contractor Involved in Accident
8. Follow-up:
_____ Work with contractor and school to determine that all students are in school or legitimately out sick with parental knowledge/permission
_____ Prepare accident file:
• Police report • Copy of MCI Patient Log (where available) • Copies of parent letters sent by building Principal
_____ Prepare accident report for Superintendent and Operations Director
_____ Prepare letters of appreciation to parties who assisted with accident
Building Principal Instructions:
The Principal or designee has authority to direct and manage the staging area (school) once non-injured students are transported to the school. These procedures assume the school/student handbook has information directing parents to report to the school in the event of a confirmed bus accident with personal injuries.
1. Prepare staging area to receive students not injured (gym or cafeteria):
• Receive parents and family members at staging area.
• Private changing area – inclement weather conditions.
• Private area with seating for students/families to meet with EMS and psychologist/counselor.
2. Proceed (or send designee) to the hospital to assist Transportation Supervisor:
• Designee (or Principal) to remain at school staging area to receive non-injured students and family as well as manage staging area activities.
3. Notify/recall nurse and may need to call psychologist/counselor to assist with medical and emotional needs of incoming students and families:
• EMS may arrive with students and perform a post-accident screening with school nurse.
• Obtain and have ready emergency medical information regarding incoming students.
• Involve the crisis team at the principals’ discretion.
4. Obtain list from Transportation Secretary:
_____ List of students without complaints of injury in route to school
_____ List of injured students in route to hospital
_____ Assist with student count reconciliation
5. Notify faculty/staff of incident.
• Injured students • Students without complaints of injury • Students who will be tardy
6. Parent Notification (in this order or concurrently if sufficient staff is available):
_____ Injured Students in route to hospital
• Inform parents that students were transported and at which hospital they can meet their child(ren).
_____ Students without complaints of injury in route to school
• Inform parents that students were checked at the scene and will be re- screened upon arrival to school. for latent injuries upon arrival to school.
• Inclement weather conditions – parents to bring dry clothes for student
• Request parents report to school to receive students, if necessary, to meet with EMS personnel about student’s physical condition.
• PM Runs – parents MUST report to pick up students at school
_____ AM Run Students not yet picked up • Inform parents that 2nd bus is in route and will be off-schedule.
_____ PM Run Students dropped off before accident
• Inform parents of accident and that their child(ren) were not involved FYI to control rumors.
7. Receive students without complaints of injury to the prepared screening area (cafeteria or gym) for post-accident screening by school nurse, and other assessment(s) by school psychologist and EMS personnel if available:
• Identify students upon arrival
• Compare to students without complaints of injury list received in #4 above, checking in all students
8. Once screenings are complete, release students as follows:
• Released students to attend class --- Number of students _______
• Transported students to Hospital --- Number of students _______
• Students signed out by parents --- Number of students _______
9. Make an age appropriate school-wide announcement, informing all faculty, staff and students of the bus accident:
• When and where the accident occurred
• Nature of the accident • How many students were on the bus
• How many students were transported to hospital
• How many students were received without complaints and had negative findings at the time of the post-accident screening was conducted.
10. Follow-up Exhibits 4, 5, and/or 6):
_____ Letters to parents of injured students.
_____ Letters to parents of students without complaints of injury but on bus at time of accident.
_____ Letters to parents of students assigned to bus but not on bus at time of accident.
EXHIBIT 1: TRANSPORTATION: BUS ACCIDENT EMERGENCY PROCEDURES
Initial Bus Accident Report Data – Completed by Transportation Supervisor All bus accidents are to be reported immediately to the Superintendent of Schools and Operations Director whether or not there are personal injuries or property damage. Please obtain the following information to the extent possible: General Description of Accident: Date: Time: _________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________
1. What was the exact location of the accident? ________________________________________________________ _______________________________________________________________________________________________________
2. Were personal injuries evident? YES_____ NO_____ Description of injuries________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________
3. Was property damage evident? YES_____ NO_____ Description of property damage _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________
4. Has 911 been called? YES_____ NO _____ CALL 911 IMMEDIATELY (if property damage or personal injuries are evident)
5. School being serviced by the bus involved in the accident: _____ High School ____ Central Academy _____ Middle School _____ Mispillion _____ Banneker ____ Lulu Ross _____ Morris ECC
6. Bus Contractor and Bus # involved in accident:
7. Persons Contacted: ____ Superintendent of Schools ____ School Principal ____ Transportation Secretary ____ School Nurse ____ School Counselor ____ School Psychologist
EXHIBIT 2: TRANSPORTATION: BUS ACCIDENT EMERGENCY PROCEDURES
Milford School District Emergency Contacts List – 2010
Building Phone Numbers and Administrative Cell Phones
Superintendent of Schools: 422-1607
Supervisor of Transportation: 448-6171; 382-9238
Milford High School: 422-1610
Milford Central Academy: 430-7900
Mispillion Elementary School: 424-5800
Benjamin Banneker Elementary School: 422-1630
Lulu Ross Elementary School: 422-1640
Morris Early Childhood Center: 422-1650
Emergency Contacts
All Emergencies: Dial 911
Milford Police: 422-8081
Delaware State Police Troop #7:
Milford School District Bus Contractors:
Alexander’s Bus Service: 422-4887;632-6805
Bowman Bus Service: 422-4040; 422-0550
D&N Bus Service: 422-3869; 242-8317
Hills Bus Service: 422-0219; 745-5094
Jor-Lin Bus Service: 424-4445; 270-8153
Mills Bus Service: 422-9199; 542-9055
RJK Transportation: 422-3188; 270-8329
Steve Peterman Bus Service: 422-7512; 745-7512
Young’s Bus Service: 684-8207; 422-5548
EXHIBIT 3: TRANSPORTATION: BUS ACCIDENT EMERGENCY PROCEDURES
Directory – School Bus Transportation 2013-2014
Please refer to the District 2013-2014 Personnel Directory
EXHIBIT 3: TRANSPORTATION: BUS ACCIDENT EMERGENCY PROCEDURES
Sample Letter
Date
We are writing to inform you that on date, your child’s school bus # was involved in a traffic incident. There was (description of the incident) and there were (number of) injuries reported at the scene of the incident. Your child was transferred to his/her school by Milford School District Bus # and then transported safely home. As always, please feel free to contact our office with any questions or concerns you might have.
Sincerely,
Name Supervisor of Transportation
302-424-6476 11
Policy 3402-E5: Sample Letter – School Nurse - Proposed
Milford School District
612 Lakeview Avenue – Milford, DE 19963
(302) 422-1600
Date__________________
Dear Parent / Guardian,
Your child was involved in a motor vehicle accident today while riding the school bus. Emergency personnel were called to the scene and evaluated your child. Based on their findings, it was not deemed necessary to transport your child to the hospital at that time. Emergency personnel made the decision that your child could be safely transferred back to school. Upon arrival to the school, your child received a “post-accident” screening by the school nurse / medic. This screening was performed at __________am / pm, and was directed at identifying any immediate life-threatening conditions. This “post-accident” screening is not to be confused with a full medical evaluation by a physician. School personnel are communicating that at the time of the screening, the child did not complain of any pain or injury, nor demonstrate any indication that an emergency condition existed. Your child’s vital signs were within normal limits for his/her age at that time as well.
I understand that my child has only received an initial evaluation by emergency personnel and a “post- accident” screening by the medic /nurse.
I understand that a full medical evaluation has NOT been performed. I understand that if my child complains of pain, or I notice a change in my child’s condition. I need to immediately take my child to the nearest hospital emergency department.
_____________________ ______________________
Parent / Guardian Signature School Nurse / Witness
_________AM / PM Time
Policy 3402-E6: No School Nurse Present - Proposed
Milford School District
612 Lakeview Avenue – Milford, DE 19963 (302) 422-1600
Date__________________
Dear Parent / Guardian,
Your child was involved in a motor vehicle accident today while riding the school bus. Emergency personnel were called to the scene and evaluated your child. Based on their findings, it was not deemed necessary to transport your child to the hospital at that time. Emergency personnel made the decision that your child could be safely transferred back to school. Upon arrival to the school, your child received a “post-accident” screening by paramedic personnel. The School Nurse was not present at the school and did not participate in the post-accident screening. This screening was performed at __________am / pm, and was directed at identifying any immediate life-threatening conditions. This “post-accident” screening is not to be confused with a full medical evaluation by a physician. School personnel are communicating that at the time of the screening, the child did not complain of any pain or injury, nor demonstrate any indication that an emergency condition existed. Your child’s vital signs were within normal limits for his/her age at that time as well. I understand that my child has only received an initial evaluation by emergency personnel and a “post- accident” screening by the medic. I understand that a full medical evaluation has NOT been performed. I understand that if my child complains of pain, or I notice a change in my child’s condition. I need to immediately take my child to the nearest hospital emergency department.
______________/_________________ ______________/___________________
Parent / Guardian Signature School Nurse / Witness
_________AM / PM
Time
ADOPTED: 2/25/02
REVISED: 5/17/10; 03/26/2012; 6/24/13
3403 - Cancellation Procedures of Contracted School Buses Due to Decrease in Number of Students Being Transported
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
PREFACE
Nothing contained in this policy shall reduce or change the rights and obligations of the Milford Board of Education and the school bus contractors' obligations as defined and described in each transportation contract, the State of Delaware laws, and the regulations of the Department of Public Instruction of the State of Delaware.
GENERAL POLICY STATEMENTS
1. A school bus contractor holding only one school bus contract SHALL BE EXEMPT from cancellations under the terms of this policy.
2. School bus contractors holding more than one school bus contract shall be subject to the cancellation procedures under this policy. When a husband and wife each hold a school bus contract, for the purpose of this policy, they are considered as a family school bus contractor and are subject to cancellation procedures under this policy.
3. For the purpose of this policy, school bus contractors holding more than one school bus contract shall not have more than one (1) cancellation in any one school year.
CANCELLATION PROCESS
1. There shall be an annual review of the students currently eligible for school transportation to determine the estimated number of students eligible for transportation for the next school year.
2. Giving primary consideration to service, safety and economy, any necessary revisions of the bus routes for the next school year shall be made based on the estimated number of students eligible for transportation. Administrative decisions shall be made on the total number of routes and buses needed for the next school year and the number of cancellations required.
3. This information shall be made available to the bus contractors prior to the ending of the current school year and prior to the identification of the school bus routes to be canceled. Upon receiving this information, the existing school bus contractors may voluntarily cancel a combined total up to or equal to the number of pending school bus cancellations. If this action is taken, it shall decrease the number of pending cancellations by the same number. In the event there are more volunteers for cancellation than needed, the school bus contracts needed for cancellation shall be chosen by lottery from those volunteered by contractors. This lottery shall be conducted by the Superintendent of the Milford School District.
4. The following step procedures shall be used in identifying the contracted school buses which shall be canceled. They are designed to function at the lowest level possible. When a "tie" exists between two or more bus contractors, the next step procedure shall be used with those identified "tied" bus contractors. A total of five (5) steps are available, if needed, in resolving this cancellation process.
Step One - Identify for canceling school bus contract(s) with the least seniority. Seniority of school bus contracts shall be determined by counting the number of years from the original date of award to an existing school bus contractor to the current date. This count shall be made from the records of the Milford School District and the State of Delaware.
Step Two - Identify for canceling the school bus contractor(s) with least seniority.
a) Seniority of the bus contractors shall be determined by counting the number of years from the earliest date a school bus contractor entered into a school bus contract with the Milford School District to the current date. These years of contractor seniority shall also include, when applicable, school bus contracts held prior to consolidation with any school district that was later consolidated with the Milford School District in the State of Delaware School Consolidation Law of 1969. This count shall be made from the records of the Milford School District and the State of Delaware.
b) In the event a husband and wife have both held school bus contracts, for the purpose of this policy they shall be considered as a family contractor. The earliest date either held a school bus contract shall be counted in determining their seniority.
c) Seniority for corporation contractors shall be determined by the above process and, when applicable, counting from the date the corporate officer originally held a school bus contract prior to incorporation. Proceed to cancel the school bus contract(s) held by the contractor(s) with the least seniority. If a tie occurs, proceed to Step Three.
Step Three - Identify for canceling the school bus contractor(s) holding the more or most school bus contracts and proceed to cancel. If a tie occurs, proceed to Step Four.
Step Four - Identify for canceling the school bus contractor(s) with the older or oldest bus(es) and proceed to cancel. If a tie occurs, proceed to Step Five.
Step Five - Lottery conducted by the Superintendent of the Milford School District.
REINSTATEMENT OF CANCELED SCHOOL BUS CONTRACT(S)
Should the estimated number of students eligible for transportation be inaccurate, causing reinstatement(s) of canceled school bus contract(s), these reinstatement(s) shall be offered in reverse order of cancellation(s) to the contractor(s) canceled under this policy. Should a contractor(s) refuse an offer or reinstatement of a school bus contract, he shall receive no further offer of same.
ADOPTED: 4/24/78
3405 - Bus Quotation Procedures of Additional Trips
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
In order to be eligible to present price quotes on 1) field trips and athletic trips, 2) summer school, or 3) activity runs, individuals must provide evidence that they meet all State of Delaware requirements for transporting students:
a. Have title to and use only school buses which are currently insured and currently inspected as described under Delaware law, and by the Delaware State Board of Education.
b. Provide drivers for school buses who are currently licensed and trained as specified by Delaware law and the regulations of the Delaware State Board of Education.
c. Use only buses which are not more than 14 years old.
If successful in the quotation process, the contractor must also agree to meet the district's requirements: 1) submit a $500.00 bond certificate, and, 2) adhere to all district policies, regulations and directives as they pertain to transporting students.
Exception to above stated Bus Quotation Policy: In the event that student activity trips are to be funded other than directly from the School District, or student activity funds, an organization may select an appropriate carrier which must meet the criteria set forth in a, b, and c above. Proof that these criteria have been met must be submitted to the Transportation Supervisor prior to the trip. The School District will waive the requirement that the carrier submit a $500.00 bond certificate as set forth above in the last paragraph of the Bus Quotation Policy (3405); however, the carrier selected must adhere to all District policies, regulations, and directives as they pertain to transporting students. (Effective 7/1/90)
ADOPTED: 2/17/86; 3/26/90
REVISED: 4/26/10
3406 - District Owned Vehicle Assignment and Usage, Mileage Rate for Privately Owned Vehicles
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. PURPOSE:
To provide for the uniform administration of District owned vehicle assignments and usage, and mileage reimbursement rates for privately owned vehicles. This Board Policy is intended to supercede previous policies written and unwritten, and effect compliance with Title 29, Chapter 71, Delaware Code and Internal Revenue Service Regulations.
II. EXCLUSIONS:
Vehicles owned and operated by the Milford School District which are conspicuously marked as School Buses are expressly excluded from this policy. Conspicuously marked as school buses means the vehicles are painted chrome yellow and are equipped with safety equipment as required by the Delaware Department of Education School Bus Specifications.
III. DEFINITIONS:
District Owned Vehicles
The term District Owned Vehicle is defined as a vehicle owned by or operated on behalf of the Milford School District and includes all vehicle types to include but not limited to: passenger vehicles, sport utility vehicles, pickup trucks, vans, and other trucks.
Commuter Use
The term Commuter Use is defined by the Internal Revenue Service (IRS) as using an employer provided vehicle to travel from home to work and/or from work to home. Such commuting is subject to Section IV and VI of this policy.
Routinely driving a District Owned Vehicle, which is parked at a facility near an employee’s home, to the employee’s assigned work location is also defined as Commuter Use for the purpose of taxation in accordance with Section VI of this policy.
Normal Business Hours
Normal Business Hours shall be defined as the standard hours of work as identified by District regulations, union agreements, and documented flexible schedules.
IV. DISTRICT OWNED VEHICLE ASSIGNMENT:
District Owned Vehicles are to be assigned and operated in accordance with Title 29, Chapter 71, Section 7106, Delaware Code. When District Owned Vehicles are not in use, they are to be parked at Milford School District facilities or approved State facilities unless specifically exempted by the Secretary of Administrative Services in accordance with Title 29, Chapter 71, Section 7106(c).
Commuter Use Value
The value of Commuter Use is taxable in accordance with Internal Revenue Service (IRS) Publication 535. The term commuter use also applies to commuter riders/passengers in an employer provided vehicle. Section VI of this policy provides for the taxation of commuter use.
Commuter Use Eligibility
The following positions are eligible to be approved for Commuter Use of the assigned District Owned Vehicle as warranted:
- District Superintendent
- District Director of Operations – at times of the year when students are in session
- District Maintenance personnel with emergency response responsibilities
The term eligible to be approved should not be construed to mean guaranteed authorization.
Emergency Response Reimbursement:
Employees not eligible or authorized commuter use “take home” vehicles shall be reimbursed for personal vehicle mileage in accordance with Section VII of this policy. Specifically, Chief Custodians will be reimbursed mileage expense for their personal vehicles when they are called to respond to a building emergency outside of normal business hours as defined in Section III of this policy.
Commuter Use Authorization
The Milford School District shall use the Department of Administrative Services “take-home” vehicle request form (attachment 1) to document authorization for commuter use for those eligible employees from whom they seek commuter use authorization. Take-home vehicle request, accompanied by any supplemental operational justification, shall be submitted to the Director of Operations for approval. The Director of Operations will review and, as warranted, approve commuter use requests, using the following criteria:
1) The operational necessity and seasonal need
2) Nature of usage, frequency of usage and response urgency
3) Benefit to the District
4) Adequacy of supporting justification
5) The clerical accuracy and completeness of the request
The Director of Operations will forward approved commuter use requests to the Secretary of the Department of Administrative Services for ultimate approval in accordance with Title 29, Chapter 71, Section 7106(c). The final approval for “take-home” vehicle use is the authority of the Department of Administrative Services. “Take home” vehicle requests approved by the Milford School District in accordance with this policy do not prevail over the authority of the Department of Administrative Services.
The Director of Operations is responsible to authorize employees to take District Owned Vehicles home occasionally as operationally warranted. Operational and/or logistical relevance will guide the approval of such occasional and infrequent approval to take a District Owned Vehicle home. For example, an employee who is scheduled for a business trip may be authorized to take the vehicle home for logistical efficiencies.
Renewal of Authorization
As operational needs change, or through employee attrition, the commuter use authorization must be renewed. Commuter Use Authorizations are to be re-authorized in accordance with Section IV of this policy using the Department of Administrative Services “take-home” vehicle request form (attachment 1).
Unauthorized Commuter Use
The Director of Operations is authorized and responsible for monitoring vehicle usage and reporting any unauthorized commuter use to the District Superintendent. In the event unauthorized commuter use of a District Owned Vehicle is detected, the District Superintendent and the Director of Operations will take appropriate action to resolve the situation.
V. USE OF DISTRICT OWNED VEHICLES:
This section applies to the use of District Owned vehicles.
a) Employees operating a District Owned Vehicle must have a valid driver’s license or permit in accordance with Title 21, Chapters 26 and 27, Delaware Code. In the event the employee is not a Delaware resident, the employee must have a valid driver’s license as issued by the state of residency. The driver’s license or permit must be of the appropriate class for the vehicle being operated. In the event that an employee’s driver’s license is suspended or revoked, for any reason, the employee must notify his/her supervisor immediately of the driving privilege suspension or revocation if the employee's duties typically include driving a vehicle. Employees in positions which require a valid driver’s license as a condition of employment may be dismissed for failure to maintain a valid driver’s license.
b) District Owned Vehicle use shall be restricted to official Milford School District business, and shall be restricted to the Normal Business Hours as defined in Section III above. Personnel in positions authorized for commuter usage of the District owned vehicle in accordance with Section IV and VI of this policy have no restrictions on the hours of usage; however, the vehicle use remains restricted to official Milford School District business.
The term “official Milford School District business” is narrowly construed. No diversion from District use to serve a personal purpose is permitted. A District Owned vehicle may not be used by an employee for personal use and/or private financial benefit.
It is understood that official District business may coincide with personal purpose. For example, stopping for meals or minor personal errands in-route is acceptable and shall not be considered a restricted action in and of itself; however, personal use of District vehicles is prohibited.
c) Transporting non-employee personnel is restricted to official District business. Any non-employee personnel must also have an official District business purpose for travelling in the District Owned Vehicle.
d) Under no circumstances may an employee operate a District Owned Vehicle while under the influence of intoxicating drugs, substances or alcohol.
e) It is the responsibility of the individual driver to observe and obey all state motor vehicle laws and ordinances. All violations and fines shall be the responsibility of the driver. District Owned Vehicles are to be operated safely and courteously. Seat belts are to be worn by the driver and all authorized passengers. Smoking is not permitted in District Owned Vehicles.
f) Drivers are responsible for violations and fines. Exceptions may be considered for fines resulting from vehicle deficiencies (example – broken headlight).
g) Any collision that involves vehicles or property, regardless of the amount of damage, requires an accident report, which may include a police report. The employee may be held responsible for collision damage to a District vehicle that is not supported by an accident report.
Usage of a District Owned Vehicle in violation of the above will result in disciplinary action, in accordance with Milford School Board Policy 4215, with disciplinary action up to and possibly including dismissal.
VI. TAXATION OF EMPLOYER PROVIDED VEHICLE FOR COMMUTER USE:
The IRS requires taxation of the value of commuting to and from work in an employer provided vehicle - reference 1997 IRS Publication 535 (IRC § 61).
This policy empowers the Director of Operations and the Payroll Office to jointly administer the taxation of “commuter use” vehicles in accordance with Federal and State taxation laws.
Reporting of information regarding the numbers of trips or miles commuted in a District Owned Vehicle is required to administer and implement the applicable Federal and State withholding taxes. Employees subject to commuter use reporting must submit quarterly (or when requested by the Payroll Section) such information necessary to administer the taxation of the commuting value of the District Owned vehicle.
VII.MILEAGE RATES AND REIMBURSEMENT CLAIMS FOR PRIVATELY OWNED VEHICLES:
Employees whose typical job duties do not include travel between buildings are required to receive advance approval from their supervisor for the use of a Privately Owned Vehicle for official District business if the employee will be claiming reimbursement for mileage.
Employees whose typical job duties does include travel between buildings, are authorized to use a Privately Owned Vehicle for official District business and are further authorized to claim reimbursement for mileage expense.
Building Chiefs are approved to respond to building emergencies in their Privately Owned Vehicle, as well as claim and be paid mileage for such travel, in accordance with this policy, without prior notification and approval from their supervisor. The following sections of Title 29, Chapter 71, Delaware Code (as amended) provide legal guidance regarding mileage rates and reimbursement claims for privately owned vehicle usage for State business:
Section 7102 establishes the allowable mileage reimbursement rate
Section 7103 establishes claim requirements and limitations
Section 7104 establishes legal penalties for violations All mileage reimbursement claims are to be presented in accordance with the above referenced Delaware Code sections and in accordance with Milford School District Board Policies and procedures governing employee expense reimbursement.
ADOPTED: 8/20/01; EFFECTIVE 11/1/01
3407 - Transportation for City of Milford Day Care Providers
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District Board of Education is committed to providing safe, efficient and effective transportation for all eligible student riders. As such, the Milford School District Board of Education considers all licensed early care and education and school age centers operating in Milford’s city limits as being located in a shared attendance zone for elementary school assignment purposes .
Early care and education and school-age centers as defined by the Delaware Department of Services for Children, Youth, and Families (DDSCYF) are licensed providers for child care in a commercial (non-residential) setting for thirteen (13) or more children and include day care centers, nursery schools, preschools, before/after school care and out of school care facilities. All Milford School District students attending state-licensed early care and education and school-aged centers operating within the established city limits of Milford will be provided school transportation to their assigned elementary school based upon the following:
1. Student ridership eligibility
2. Student school assignment by the district administration
3. Efficiency of transportation
Adopted: 11/22/10
3408 - Parking Pass Eligibility
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District will continue and broaden implementation of the state’s computerized routing system for school bus transportation. The Milford School District Board of Education shall adopt and enforce rules and regulations whereby a parent or guardian may elect to waive bus transportation for their student(s) to and from school in favor of another form of transportation.
The Milford School District Board of Education shall offer, to each parent or guardian of a student within the district who is licensed to drive a motor vehicle, a choice between driving a private vehicle to the school and transportation to the school by the school bus; provided, however, that those who choose to drive a private vehicle shall not be transported by a school bus, and those who choose to be transported by a school bus shall not be permitted to park on school grounds.
The principal may set aside a specific number of parking spaces for use on a temporary and emergency basis by pupils who originally chose transportation by school bus.
ADOPTED: 12/13/10
REVISED: 6/24/13
3409 - School Bus Aides
Milford School District
Milford, Delaware 19963
All bus aides are required to meet the qualifications and requirements as put forth in Title 14, §1105, Section 7.0 in the Delaware Administrative Code. Furthermore, all bus aides must meet the same physical requirements as required in Title 14, §1105, Section 6.2.5 (Delaware school bus driver physical with TB screening).
Adopted: 11/24/14
Article 4: Personnel
4100: Employment Policies
- 4101 - DiscriminationÂ
- 4101A - Title IX Rights and Responsibilities
- 4101B Section 504 Student and Parent Rights
- 4102 - Appointment of Employees
- 4103 - ADA Equal Accommodations
- 4109 - Employment Procedures: Summer Programs
- 4111 - School District Residency Requirements
4101 - DiscriminationÂ
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District is an Equal Opportunity Employer and does not discriminate in employment or in educational programs, services or activities on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, gender identity, or upon any other categories protected by federal, state, or local law.
The district, therefore, commits itself to non-discrimination in all matters concerning staff, students, education programs and services, and persons with whom the Board does business.
If any person has a complaint alleging any action which is prohibited by this policy, they should contact the Title IX Coordinator or the District 504 and ADA Coordinator, 906 Lakeview Avenue, Milford, Delaware 19963. Telephone (302) 422-1600. Persons with disabilities or other special needs are encouraged to make contact as soon as possible, in order that reasonable accommodations can be made.
References:
(1) Governor Tribbitt's Executive Order 40.
(2) "Title IX" of Educational Amendments of 1972, Public Law 92-318 as amended by Public Law 93-568 "Nondiscrimination on Basis of Sex".
(3) "Title VII" of the Civil Rights Act of 1964.
(4) Agreement between Board of Education, Milford School District and the Milford Education Association.
(5) Public Law 93-112 as amended by Public Law 93-516 and 94-142 Nondiscrimination On Basis of Handicap.
(6) Americans with Disabilities Act (7) State of Delaware, Title 19, Labor General Provisions Chapter 7 Subchapter II.
ADOPTED: 8/17/70; 2/19/73; 11/10/75; 2/16/76; 7/18/77; 11/19/84; 10/23/89; 9/28/92; 12/16/02 REVISED: 6/21/10; 9/24/12; 11/25/13; 6/19/17
4101A - Title IX Rights and Responsibilities
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681 et seq., is a Federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. All public schools, like Milford School District (“the District”), that receive any Federal funds must comply with Title IX.
Under Title IX, schools must operate free from sex discrimination, including sexual harassment.
Any of the following conduct on the basis of sex constitutes sexual harassment:
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A school employee conferring an educational benefit or service upon a person’s participation in unwelcome sexual conduct (often called “quid pro quo” harassment);
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Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the school’s education program or activity; or
- Sexual assault, dating violence, domestic violence, or stalking.
The District has a responsibility to respond promptly and equitably. If the District knows or reasonably should know about sex discrimination, sexual harassment, or sexual violence within the District’s education program or activity, the District will take immediate action to eliminate the sex discrimination, sexual harassment, or sexual violence, prevent its recurrence, and address its effects.
A criminal investigation into allegations of sexual harassment or sexual violence does not relieve the District of its duty under Title IX to resolve complaints promptly and equitably.
The District does not discriminate on the basis of sex, nor does it tolerate discrimination on the basis of sex in its education programs and activities. The District strives to provide an environment free from sex discrimination, including sexual harassment. The District encourages students, parents, and staff to identify barriers to a discrimination-free environment in all schools. Any person (e.g., the alleged victim or any third party) may make a report to the Title IX Coordinator.
Complaints and/or inquiries concerning allegations of sexual harassment, or discrimination on the basis of sex, shall be directed to the District’s Title IX coordinator in person, or by phone, mail, or e-mail, or to the Office of Civil Rights. Any person (e.g., the alleged victim or any third party) may report to the Title IX Coordinator. All complaints will be received and investigated in a prompt and equitable manner.
The District’s Title IX Coordinator is:
Director of Human Resources & School Climate
Milford School District
906 Lakeview Ave. Milford, DE 19963
302-422-1600
The Office of Civil Rights is located:
Office for Civil Rights, Philadelphia
U.S. Department of Education
The Wanamaker Building
100 Penn Square East, Suite 515
Philadelphia, PA 19107-3323
Tel: (215) 656-8541 Fax: (215) 656-8605
Email: OCR.Philadelphia@ed.gov
The Title IX Coordinator’s responsibilities include overseeing all complaints of sex discrimination and sexual harassment, and identifying and addressing any patterns or systemic problems that arise during the review of such complaints. If a report of sexual harassment is made to a District employee, the employee will inform the Title IX Coordinator.
When the Title IX Coordinator is aware of an allegation of sexual harassment, the Title IX Coordinator will promptly and confidentially reach out to the student alleging sexual harassment to discuss available options, including, but not limited to:
- The availability of supportive measures to restore access to the school’s education program or activity with or without the filing of a formal complaint;
- The right to file a complaint to initiate an investigation into the sexual harassment allegations; and
- The process for filing a formal complaint.
The Title IX Coordinator will provide the complainant with information concerning the right to supportive measures even if no formal complaint is filed. The District will consider the alleged victim’s wishes with respect to requests for supportive measures. The respondent may also benefit from supportive measures. Supportive measures are free, individualized services designed to restore or preserve equal access to education, protect safety, or deter sexual harassment, not disciplinary or punitive, and without unreasonably burdening any other person. Examples of supportive measures may include:
- Counseling;
- Extensions of deadlines or other course-related adjustments;
- Modifications of work or class schedules;
- Campus escort services;
- Leave of absence;
- Increased security or monitoring of certain parts of campus; and/or
- Mutual restrictions on contact between individuals.
The District will keep confidential any supportive measures provided to the extent it does not impair the District’s ability to provide the supportive measure. The Title IX Coordinator is responsible for coordinating the effective supportive measures.
FORMAL COMPLAINT OF SEXUAL HARASSMENT
A formal complaint is an official document alleging sexual harassment. The District will investigate the allegations set forth in a formal complaint.
A formal complaint must be submitted by the student, or the student’s parent or legal guardian (in some cases), or signed by the Title IX Coordinator.
Formal complaints may be filed with the Title IX Coordinator in person, by mail, by telephone, or by email:
Director of Human Resources & School Climate
Milford School District
906 Lakeview Ave.
Milford, DE 19963
302-422-1600
Even if the student opts not to file a formal complaint, the Title IX Coordinator may decide to file a formal complaint on his/her own, which starts an investigation.
Emergency Removal: A respondent may be removed from education programs or activities on an emergency basis if the respondent poses an immediate threat to anyone’s physical health or safety.
GRIEVANCE PROCESS:
The following are procedures for the grievance process for student and employee complaints of sexual harassment:
- The individuals involved in this grievance process are prohibited from discriminating against a complainant or respondent on the basis of sex.
- Prior to the interview of the respondent, both parties (the complainant and respondent) will receive written notice of the grievance process, notice of the allegations, the presumption of innocence of the respondent, an equal opportunity to select an advisor of the party’s choice (who may be, but does not need to be, an attorney), an equal opportunity to submit, inspect, and review evidence throughout the investigation, [Note: Milford School District’s code of conduct includes an infraction for falsification of written documents or verbal accounts. This includes but is not limited to making something false for the purpose of deception of fraud, altering something for the purpose of deception, or using a false name or identification.] and notice of the opportunity to engage in informal resolution.
- The District will provide written notice of the date, time, location, participants, and purpose of all hearings, interviews, or other meetings, with sufficient time for the party to prepare.
- The District will provide equal opportunities for the parties and their advisors to inspect and review the evidence obtained by the school as part of its investigation, if the information is directly related to the allegations raised in the formal complaint.
- The District will give the parties a meaningful opportunity to respond to the evidence after the District has provided it.
- After gathering evidence, the District will provide an investigative report on the allegations of the formal complaint. The parties will have 10 calendar days to respond to the report in writing. If responses are submitted, the District will consider the response before finalizing the investigative report.
- The investigative report will then be finalized and provided to the parties. The investigative report will be circulated to the parties at least another 10 calendar days before any determination of responsibility, or 10 calendar days before a hearing, if a hearing occurs.
- Temporary delays are permitted only for good cause. Good cause can include law enforcement activities, the absence of a party or witness, the absence of a party’s advisor of choice, or the need to provide language assistance or accommodations of disabilities.
- The District will protect parties’ privacy by requiring a party’s written consent before using the party’s medical, psychological, or similar treatment records during the grievance process.
- No information protected by a legal privilege, such as the attorney-client privilege or the doctor-patient privilege, can be used during an investigation unless the person holding that privilege has waived it. Neither a party or the school is allowed to seek or permit questions about, or allow the introduction of evidence that is protected by a recognized privilege.
- The relevant evidence, including inculpatory and exculpatory evidence, will be objectively evaluated.
- Credibility determinations will not be made on the basis of a person’s status as a complainant, respondent, or witness.
- The District will apply a presumption that the respondent is not responsible during the grievance process (often called a “presumption of innocence”).
- The District bears the burden of proof and must correctly apply the standard of evidence. Any finding of responsibility comes at the conclusion of the grievance process. The District will use the preponderance of evidence standard (the same standard will be used for formal complaints against students as for formal complaints against employees);
- The District will either hold a live hearing, or allow the parties to submit relevant written questions for the other parties and witnesses to answer prior to making a determination;
- If a live hearing is held, the parties’ advisors are permitted to cross-examine other parties and witnesses. No party is permitted to cross-examine other parties and witnesses. If a party does not have an advisor, the District will provide the party with an advisor of the District’s choosing, free of charge, solely for the purpose of conducting relevant cross-examination on that party’s behalf. The advisor does not need to be a lawyer.
- If a party or witness chooses not to appear at the live hearing, or chooses not to answer cross examination questions, the decision-maker will exclude that party’s or witness’s statements and will evaluate any evidence that does not involve those statements. The decision-maker will not make inferences about the determination regarding responsibility based on the fact that a party or witness did not come to the hearing or submit to cross-examination.
- If either party requests it, the entire hearing will be held with the parties located in separate rooms, with technology enabling everyone to see and hear each other. ï‚· In order to better coordinate schedules, the District may choose to hold the entire live hearing virtually, or the District may allow some participants to appear virtually, with technology that allows everyone to see and hear each other.
- The District will comply with all disability laws, so that individuals with disabilities who participate in a school’s grievance process are appropriately accommodated.
-
The decision-maker will make a determination as to whether a question asked by a party advisor is relevant BEFORE the party or witness has to answer it.
-
Questions and evidence about a complainant’s prior sexual history are not relevant, with two limited exceptions:
1. Where such information is offered to prove that someone other than the respondent committed the alleged sexual harassment; or
2. It relates to sexual behavior between the complainant and respondent offered to prove consent.
- The District will create an audio or audiovisual recording, or transcript, of any live hearing, and make it available to the parties for inspection and review.
DECISION-MAKER AND DETERMINATION OF RESPONSIBILITY:
- The District will ensure the decision-maker is not the same person as the investigator or the Title IX Coordinator and will ensure there are no other conflicts of interest or bias with any of the individuals involved in the grievance process.
- The District will ensure all decision-makers receive training regarding bias and relevancy of evidence.
- Whether or not a hearing was held, the District’s decision-maker will objectively evaluate the relevant evidence and reach conclusions about whether the respondent is responsible for the alleged sexual harassment.
- The decision-maker will weigh the relevant evidence and decide whether it meets the District’s standard of evidence for sexual harassment.
- The District will send the written determination simultaneously to the parties, along with information regarding how to appeal the determination.
- The decision-maker’s written determination will include the following:
1. The portion of the school/district’s policy that was violated;
2. A description of the procedural steps that were taken by the District;
3. A findings of fact section;
4. A section that draws conclusions after applying the facts to the portion of the school/district’s policy that applies;
5. A statement and rationale for the ultimate determination of responsibility;
6. Any disciplinary sanctions that the District will impose on the respondent, and a statement regarding whether the District will provide remedies to the complainant;
7. A statement and rationale for any remedies for the complainant, addressing how those remedies will restore and preserve equal access; and
8. A statement of the District’s procedures that the parties have a right to appeal the initial determination regarding responsibility, and the permissible bases for appeal.
- If a respondent is found responsible for sexual harassment, the District will effectively implement remedies for a complainant designed to preserve or restore equal access to the school’s education program or activity.
- A complainant’s remedies can be disciplinary against the respondent and can range from a disciplinary referral to a recommendation for expulsion depending on the circumstances. Supportive measures such as the following may also be implemented:
- Counseling;
- Extensions of deadlines or other course-related adjustments;
- Modifications or work or class schedules;
- Campus escort services;
- Leave of absence;
- Increased security or monitoring of certain parts of campus; and/or
- Mutual restrictions on contact between individuals (if there is a determination of sexual harassment, a no-contact restriction may be implemented).
DISMISSAL OF COMPLAINTS:
Mandatory Dismissals
The District must dismiss a complaint that:
-
Does not describe conduct that meets the definition of sexual harassment;
-
Alleges sexual harassment that did not occur in the District’s education program or activity; and/or
-
Alleges sexual harassment that did not occur in the United States at all.
-
These complaints may be addressed under the code of conduct depending on the circumstances.
Discretionary Dismissals
The District may dismiss a complaint if:
- If the complainant notifies the Title IX coordinator in writing that the complainant wishes to withdraw the formal complaint or some of its allegations;
- If the respondent is not enrolled in, or employed by, the District; or
- If specific circumstances prevent the school from gathering evidence sufficient to reach a determination about the allegations.
In the event of a dismissal of a formal complaint, the District will promptly send written notice of the dismissal and the reasons to both parties. Either party has the option to appeal the decision.
Individuals involved in the process will be trained in accordance with Title IX regulations, and the materials used to train Title IX personnel are available on the District’s website.
APPEAL OF THE DETERMINATION OF RESPONSIBILITY:
The complainant or respondent may appeal the decision-maker’s determination of responsibility or the dismissal of a formal complaint, to the Superintendent (or designee) within 10 calendar days of receiving the determination of responsibility or the notice of dismissal. The appeal decision-maker will not be the same individual who made the determination of responsibility, the investigator, or the Title IX Coordinator.
The following are permissible grounds for an appeal:
1. A procedural irregularity affected the outcome of the matter;
2. New evidence has been discovered that was not reasonably available at the time of the determination on responsibility or dismissal; and/or
3. A conflict of interest on the part of the Title IX Coordinator, an investigator who complied evidence, or a decision-maker, and the conflict of interest affected the outcome.
- If a party files an appeal, the District will notify the parties in writing, and will implement appeal procedures equally.
- Both parties will have the opportunity to submit a written statement supporting or challenging the outcome.
- After considering the parties’ written statements, the Superintendent (or designee) will issue a written decision no later than 15 calendar days from the parties’ written submission and send it to the parties simultaneously.
- The Superintendent’s (or designee’s) determination regarding whether the respondent is responsible for the sexual harassment allegations becomes final after appeal.
INFORMAL RESOLUTION PROCESS:
- In appropriate cases, the District may explore the facilitation of a voluntary, informal resolution of the formal complaint. This is not an option in any case where the respondent is a District employee.
- The District will only attempt informal resolution if each party enters the process completely voluntarily. No party will ever been forced or coerced into engaging in an informal resolution.
- The District will obtain the parties’ voluntary, written consent before using any type of informal resolution process, such as mediation or restorative justice.
- The District will provide a facilitator who is free from conflicts of interest or bias, and who has received special training.
- Even in situations where the parties engage in voluntary informal resolution, the District will provide the complainant and respondent with notice of the allegations, notice of their rights, information about whether an informal process is confidential, and assurance that any party may withdraw from the informal resolution process at any time before an agreement is reached.
RECORD KEEPING
The District will maintain the following records for 7 years:
1. Records of a school’s investigation;
2. Records of any appeal and the materials associated with the appeal;
3. Materials used to train Title IX Coordinators, investigators, decision-makers, and anyone who facilitates an informal resolution; and
4. Records of supportive measures that the District took in response to a report or complaint of sexual harassment.
PROHIBITION OF RETALIATION
The District prohibits retaliation against any individual, including complainants, respondents, and witnesses, for reporting sexual harassment or participating (or refusing to participate) in any Title IX grievance process.
If any individual feels that he or she has been threatened, coerced, or discriminated against in an effort to chill the exercise of Title IX rights, then he or she should make a report of retaliation. All complaints of retaliation should be reported to the Title IX Coordinator or the District’s Superintendent, and the District will ensure a prompt and equitable resolution of the complaint.
It is not retaliation for the District to punish an individual for making a bad faith, materially false, statement during a Title IX grievance process. Additionally, engaging in protected speech under the First Amendment does not constitute retaliation.
The District will keep the identities of parties and witnesses confidential unless disclosure of an individual’s identity is required under other laws or is necessary in order to conduct the grievance process.
Any individual shall have the right to file a formal complaint with the U.S. Department of Education, Office of Civil Rights at any time.
Office for Civil Rights, Philadelphia
U.S. Department of Education
The Wanamaker Building
100 Penn Square East, Suite 515
Philadelphia, PA 19107
Tel: (215) 656-8541 Fax: (215) 656-8605
E-mail: OCR.Philadelphia@ed.gov
OCR Electronic Complaint Form: http://www.ed.gov/about/offices/list/ocr/complaintintro.html
4101B Section 504 Student and Parent Rights
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Section 504 is a federal law designed to protect the rights of individuals with disabilities in programs and activities that receive federal funds from the US Department of Education. It applies to ensure that eligible students are provided with educational benefits and opportunities equal to those provided to non-disabled students. The purpose of this notice is to inform parents and students of the rights granted them under the law and to keep you fully informed concerning decisions about your child and to inform you of your rights if you disagree with any of these decisions.
Under Section 504 you have the right to:
1. Have your child reasonably take part in and receive benefits from public education programs without discrimination because of his/her disability;
2. Have the school district advise you of your rights under federal law upon request;
3. Receive notice with respect to identification, evaluation, or placement of your child;
4. Have your child receive a free appropriate public education. This includes the right to be educated with other students without disabilities to the maximum extent appropriate.
5. Have your child educated in facilities and receive services comparable to those provided to students without disabilities whenever reasonable;
6. Have your child be given a reasonable equal opportunity to participate in non-academic and extracurricular activities offered by the school district;
7. Have evaluation, educational, and placement decisions made based upon a variety of information sources, by a group of persons who know the student, the evaluation data, and placement options;
8. Have your child receive reasonable accommodations and related services if they are needed in order for the child to receive a free appropriate public education;
9. Examine all relevant Education Records relating to decisions regarding your child’s identification, evaluation, educational program, and placement; and
10. Receive a response from the school district to reasonable requests for explanations and interpretations of your child’s record.
Disabled parents/guardians will be afforded reasonable accommodation if required to allow participation in their child’s education. The person in the Milford School District who is responsible for assuring that the District complies with Section 504 is the Director of Student Services:
Section 504 Coordinator
Milford School District
906 Lakeview Avenue Milford, DE 19963
302-422-1600
Grievance Policy to Address Disability-Based Discrimination
The Milford School District strives to provide an environment free from discrimination. The District encourages students, parents and staff to identify barriers to a discrimination-free and appropriate learning environment in all schools. Any employee, parent/guardian of a student enrolled in the Milford School District, or student eighteen years of age or older may file a grievance if he/she believes they or their child has been subjected to discrimination on the basis of disability by students, employees or third parties. All grievances will be received and investigated in a fair and expeditious manner.
Steps to Resolution
Step 1: The best solutions to parent concerns often occur at the school level. Therefore, the District encourages parents to attempt to resolve concerns by working with the building principal or other appropriate building staff to reach a joint resolution of the issue. Contact the building principal to arrange a meeting or to discuss the complaint.
Step 2: If the issue is not resolved at the school level, a formal written grievance form shall be submitted to the District Section 504 Coordinator, within 30 calendar days of the alleged 504 violation to request a hearing. The Coordinator will be independent and impartial. If he or she has prior knowledge of the situation, an independent and impartial designee shall be appointed. He or she will thoroughly and diligently investigate the circumstances of the concern, obtain information as to relevant witnesses and evidence, obtain all relevant evidence, hear equally from the grievant’s witnesses, accused(s)’s witnesses and other witnesses, equally review all evidence from the grievant and accused and interview and obtain statements from all relevant witnesses, and then present a report of his or her findings of fact and conclusions within 30 business days. The investigation will be adequate and reliable. The report of his or her findings shall be sent to the parties upon completion. The complaint should be sent to:
Milford School District
Attention- Section 504 Coordinator
906 Lakeview Avenue
Milford, DE 19963 302-422-1600
Your letter should contain:
- the child’s name, date of birth, address and the school he or she attends;
- your name, address and phone number;
- your relationship to the child (parent, guardian, surrogate);
- name, address and phone number of the person representing you (if you have someone);
- decision of the school with which you disagree and the reason;
- date you received this decision;
- your signature; and
- the following form, completed.
Step 3: The person filing the grievance may appeal the decision of the District Section 504 Coordinator to the Superintendent (or designee) within 10 days of receiving the Section 504 Coordinator’s decision. The Superintendent (or designee) shall review all statements and evidence as well as the Coordinator’s (or his or her designee’s) report, gather such additional evidence as deemed necessary, and then issue a written decision in response to the appeal no later than 30 days after its filing.
Step 4: The person filing the grievance may appeal the decision of the Superintendent to the President of the Board of Education within 10 days of receiving the Superintendent’s decision. The person filing the grievance may request a meeting with the Board of Education. The Board of Education has the option of meeting with the person filing the grievance to discuss the appeal. A decision will be rendered by the Board of Education at their next regularly scheduled meeting. The person filing the grievance will be notified in writing of the decision within 10 working days after the Board of Education action.
In the event there is a finding of discrimination, the District shall take remedial efforts and efforts to prevent recurrence and shall make all reasonable efforts to correct the discriminatory effects of a prohibited action.
Any party aggrieved shall have the right to file a formal complaint after the Superintendent’s (or designee) decision with the U.S. Department of Education, Office of Civil Rights.
Office for Civil Rights, Philadelphia
U.S. Department of Education
The Wanamaker Building
100 Penn Square East, Suite 515
Philadelphia, PA 19107
Tel: (215) 656-8541
Fax: (215) 656-8605
E-mail: ocr@ed.gov
OCR Electronic Complaint Form: http://www.ed.gov/about/offices/list/ocr/complaintintro.html
4102 - Appointment of Employees
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
All employees are appointed by the Board of Education upon recommendation of the Superintendent of Schools. The Superintendent shall be responsible for the development and administration of procedures for recruiting, screening, interviewing and selecting candidates for final consideration and election by the Board. All employment approvals are conditioned upon submitting necessary hiring paperwork, verification of credentials and receipt of a satisfactory criminal background check.
When circumstances require a recommended candidate to commence employment prior to the Board meeting at which formal election would occur, the Superintendent may authorize employment and assumption of duties pending final Board action at its next meeting. Until such approval, the employment remains conditional.
A. Vacancies
1. All regular vacancies will be advertised and posted by the Director of Human Resources or designee, and, when applicable, will be in accordance with the Collective Bargaining Agreements.
B. Application for Employment
1. All requests, inquiries, and information regarding applications, vacancies, candidacy status, etc. are to be initiated from or referred to the office of the Director of Human Resources.
2. Online and paper applications will be made available to all applicants.
3. All applications are to be submitted within the appropriate timeframe
4. Applications will be considered complete whenever the applicant has completed the requirements outlined on the application.
C. Selection Process
1. The Director of Human Resources will oversee the following selection process:
a. Review of online and paper applications to determine qualifications. All candidates shall be considered on the basis of their merits, qualifications and the needs of the school district. Initial screening to determine if qualifications may be performed by a clerk.
b. Selection of diverse interview panel in accordance with the Collective Bargaining Agreements.
c. Ranking of candidates based upon interview scores.
d. Review of references and confirming that references were checked, including that the current supervisor was contacted.
e. Recommendation of the Superintendent to the Board of Education of the highest scoring candidate, unless otherwise required by a CBA, and assuming each party conducting an interview scored each candidate independently.
f. Approval by the Board of Education.
g. Final approval contingent upon employment verification, education and other credential verifications, the receipt of satisfactory criminal background and child protection registry checks, and adherence to Milford School District policies. h. For administrative positions, the Board of Education may interview candidates, if it so desires.
D. Processing Applications of Unsuccessful Candidates
1. Unsuccessful candidates will be notified informing them of their status.
ADOPTED: August 17, 1970 AMENDED: 7/18/77; 1/28/19
4103 - ADA Equal Accommodations
To ensure equal employment opportunities to qualified individuals with a disability, Milford School District will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the district would result or the accommodation would create a direct threat to the employee or others.
Employees (or applicants) who may require a reasonable accommodation so that they may perform essential job functions must contact the Human Resources Department, and not their supervisor.
ADOPTED: 8/1/22
4109 - Employment Procedures: Summer Programs
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The following procedures will be used to employ personnel for the summer program:
1. Summer program vacancies will be advertised and posted on a yearly basis to all current employees of the Milford School District.
2. If positions cannot be filled from current district employees, the positions will be open to any qualified applicant.
ADOPTED: May 22, 1972
AMENDED: January 12, 1976; 7/18/77; 3/18/19
4111 - School District Residency Requirements
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Superintendent shall during his/her employment reside within the boundaries of the Milford School District. Upon initial employment, the Superintendent shall become a resident within one year of employment.
Other Central Office administrators and building level administrators are strongly encouraged to reside within the boundaries of the Milford School District and shall reside within a 30-mile radius of their school or office.
ADOPTED: 9/26/88; 8/26/96; 12/17/96;
4200: Personnel Management
- 4201 - Reporting Employee Absences
- 4202 - Personal Leave - Restricted Use
- 4204 - Staff-Volunteer Firemen
- 4205 - School Closing Due to Inclement Weather
- 4209 - Homebound Instruction/Tutoring
- 4207 - Staff Duties
- 4224 - Leave of Absence
- 4210 - District Travel Policy
- 4211 Grievance Procedure - All Employees Except Teachers
- 4212 - The Conduct of Termination Proceedings
- 4215 - Work Rules for Non-Certified Personnel
- 4218 - Drug and/or Alcohol Free Workplace
- 4219 - Harassment
- 4220 - Smoke-Free School Policy
- 4221 - Copyright Compliance Policy
- 4222 - Children's Internet Protection Act (CIPA) Compliance
- 4223 - Overtime and Compensatory Time Policy
- 4225 - Cell Phone Use During Working Hours
- 4226 - Electronic Communication and Social Media
- 4227 - Use of Force
4201 - Reporting Employee Absences
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 4201
REPORTING EMPLOYEE ABSENCES
I. General
An employee who is to be absent from his/her duties must report the absence to their immediate supervisor or his/her designee as far in advance of their starting time as possible. If an employee fails to notify their supervisor before their starting time, the employee's absence will be unexcused and their salary will be reduced. Those responsible for the maintenance of attendance records may make reasonable rules to administer this policy. Failure to submit appropriate leave forms in a timely manner may also result in an absence being considered unexcused and subject to having
salary reduced.
II. Record of Absences - Proof
The Milford Board of Education delegates to the Superintendent or his or her designee the right to require a physician's certificate from an employee when absent if, in his/her judgment, (s)he so deems necessary. In addition, the Milford
Board of Education requires that an employee absent because of illness for four (4) or more consecutive days present a physician's certificate upon returning to work. Each leave eligible employee receives the option of using three personal days per year from their leave balance. Personal days need to be approved in advance by the direct supervisor. If additional sick days are taken adjacent to any approved personal day(s), the Superintendent or his or her designee will require a physician’s certificate from an employee when absent if, in his/her judgment, (s) he so deems necessary. Failure to produce a doctor’s note will result in a deduction of pay for the missed sick day(s) and the sick day(s) will be returned to the employee. Approval of the sick day(s) in the substitute management system does not indicate that the employee will not receive a deduction in pay. The Superintendent shall develop procedures to implement this policy.
III. Responsibility for Maintenance of Attendance Records
1. The principal is responsible for maintaining a record of absences of all personnel assigned to his/her building. All itinerant personnel are assigned to a specific building for the purpose of teachers' meetings, inter-school mail, reporting, etc. Therefore, the principal of the "home base" building will be responsible for absence reports.
2. The building principal will forward all leave forms and attendance records to the payroll department at the district office. The payroll department shall be responsible for the maintenance of all official leave records.
IV. Reporting Procedures
1. All leave reporting will be maintained in a central database at the district office. 2. Employees will be provided with a detailed listing of their leave balances, leave accruals, and leave usage at least once each year for review and verification.
ADOPTED: 10/1/71
AMENDED: 1/12/76; 7/18/77; 6/20/83; 6/28/04; 4/18/11; 6/20/11; 1/19/16
4202 - Personal Leave - Restricted Use
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Recognizing the importance of certain professional services to students that are an inherent part of the beginning and final five days of each school year, it is imperative that school personnel should be in attendance to accomplish these various activities. Employees requesting personal leave shall:
(1) make such leave request whether with or without pay, in writing to the Director of Personnel stating the reason.
(2) the principal/supervisor shall endorse or reject the request.
(3) plan for accomplishing opening or closing school tasks.
The Director of Personnel shall approve only those unusual critical requests.
ADOPTED: 5/28/74
AMENDED: 7/18/77; 6/20/83; 4/18/11; 6/22/15
4204 - Staff-Volunteer Firemen
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The administration will release members of the staff who are volunteer firemen when they have a call for fire duty. However, those who have critical functions must have their duties assumed by other qualified staff before they respond to or continue the fire duty call during school duty hours. Also, all such employees must notify their supervisor before leaving their duties. This permission does not include release for fire clean-up duties. In no instance shall the District or its supervisory employees be held responsible for any financial loss or personal injury incurred by a staff volunteer fireman while acting as a fireman or going from or to his/her duties as a fireman.
ADOPTED: August 11, 1975
AMENDED: 1/12/76; 7/18/77; 12/17/07; 4/18/11
4205 - School Closing Due to Inclement Weather
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. INCLEMENT WEATHER, EMERGENCY CONDITIONS, AND LEVELS:
A. Inclement Weather is defined as any weather condition that affects or impacts the established instructional/work calendar and/or schedule. It is defined but not limited to snow, ice, flooding, hurricanes, cold and wind chill which pose a threat to life, and fog.
B. Emergency Conditions are defined as any condition not expected or planned requiring immediate and critical response in order to protect life and assets.
C. Essential Employees: All maintenance employees, building systems managers, custodial staff, the maintenance supervisor, and Child nutrition staff. Essential employees must report as directed by the superintendent or designee.
D. Administrative Employees: All other 12-month staff (including administrators, secretarial, and technology staff members). Administrative employees must report unless directed to the contrary by the superintendent or designee and are expected to report for duty within the scheduled delay, but no later than the scheduled delay. Administrative employees are encouraged to report for duty before the scheduled delay when conditions permit safe travel and school parking is available.
E. Instructional Employees: All instructional 10-month staff (teachers and paraprofessional staff members). Instructional employees must report unless directed to the contrary by the superintendent or designee and are expected to report for duty within the scheduled delay, but no later than the scheduled delay. Instructional employees are encouraged to report for duty before the scheduled delay when conditions permit safe travel and school parking is available.
F. School Delays: School delays shall be as directed by the superintendent or designee. For two or more hour delays, staff may not report more than one hour earlier than the official start time of the assigned school.
G. Employee Not Reporting: An employee not reporting to work as directed, reasonable travel delays notwithstanding, will have time not worked charged against accrued vacation, or as otherwise provided in a Collective Bargaining Agreement. In the event the employee’s vacation leave balance is insufficient, time not worked will be charged in the following order: 1) sick leave/personal days, or 2) leave without pay.
H. Right to Transport: During inclement weather or emergency, the district reserves right to transport to and from work essential and administrative employees who are not otherwise able to get to work.
I. Road and Development Access: Bus transportation may not be provided on roads determined to be unsafe. The district transportation staff and bus contractors will review the district’s roads as required until all roads are safe. When excessive snow and ice on some of the district’s roadways make them dangerous and not accessible for district buses, the district will implement an inclement weather bus pickup procedure. Children will be picked up in designated areas when the roadways are safe for bus traffic. In inaccessible areas, parents may be requested to bring their children to school and pick up their children from school or the district will understand if they choose to keep their children home until after their road is cleared.
I. Delaware Code: Delaware Code will be applied as applicable to the condition including state of emergency and other contingencies.
II. PUBLIC AND EMPLOYEE NOTIFICATION: District email, website, phone trees and/or the district’s automated phone calling system will be utilized to notify affected employees when to report for duty during inclement weather or emergency conditions. The superintendent or designee is authorized and responsible to communicate delay and closing information to the media. Employees who cannot report for duty as required are responsible to communicate tardiness or absence to their immediate supervisor prior to the scheduled report time.
ADOPTED: 4/26/76; 7/18/77; 1/22/01
REVISED: 4/26/10; 4/18/11; 5/15/23
4209 - Homebound Instruction/Tutoring
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
With regard to employing instructors for qualified homebound students, the district will consider teachers employed by the district first, then consider fully certified teachers outside the district, and last, persons of other educational levels who have been determined to have the knowledge and skills to perform the service. The employment of persons solely for this purpose will require them to go through an application process and to complete the criminal background check as required by law.
All homebound instruction will take place at the home of the student with the parent or guardian present or at one of the district schools.
District teachers may tutor their own students, provided that the compensation for the services are paid from district funds as part of the district “Extra Time” programs or homebound instruction. In instances where the parents are paying for the tutoring, teachers may not tutor students who are currently assigned to their class, without written permission from the superintendent.
ADOPTED: 7/25/00
AMENDED: 4/18/11
4207 - Staff Duties
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
All employees and bus drivers, who have as a part of their responsibilities the supervision of students, shall implement the student discipline policies as required by the schedule of offenses, levels and actions.
ADOPTED: April 14, 1975
AMENDED: 7/18/77; 5/18/87; 4/18/11
4224 - Leave of Absence
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District Board of Education may provide an unpaid leave of absence if available under provisions of a negotiated agreement and state and federal laws. A leave of absence may only be requested for the purpose of caring for a critically ill member of the employee’s immediate family as defined in Delaware Code and supported by medical documentation after applicable FMLA and all other leave has been exhausted. A Leave of Absence will not be approved in order to extend leave outlined in Board Policy 4339 – Paid Leave for Birth or Adoption of a Child after June 30, 2020. The maximum length of the leave of absence will not exceed thirty (30) days.
All leave procedures and requests should follow polices set forth by the Milford School District, the State of Delaware via Delaware Code, and Federal Law. The employee will be responsible for any applicable benefit costs during the unpaid absence and will not accrue additional leave days while in an unpaid status.
Anyone who wishes to apply for an unpaid leave of absence shall submit a letter of request to the Director of Human Resources and School Climate to be presented to the Milford Board of Education.
ADOPTED: 6/20/11
REVISED: 4/20/2020
4210 - District Travel Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
1. Requests to attend conferences or in-service meetings are to be submitted to the applicable supervisor well in advance of the meeting. The conference/in-service shall be directly related to the staff member’s assignment.
2. The supervisor will approve or reject requests.
3. The number of attendees at a given conference should be limited based on the expectation that those staff members attending the conference will freely share the information obtained with all relevant colleagues.
4. The traveling staff member will be responsible for presenting all required receipts, completing the state travel reimbursement form, and observing all applicable provisions of the Delaware Code and the State of Delaware Budget and Accounting Manual.
5. Transportation to and from the conference will be scheduled in the most economical manner feasible. The most economical method of transportation (vehicle, airfare, train, rental car, etc.) shall be used unless written approval is provided to use a transportation method that is not the most economically advantageous to the district.
6. When more than one employee is attending a conference that requires overnight lodging, it is expected that same sex employees will share a room. If they elect to do otherwise, the employee(s) will be responsible to pay the resulting cost difference. Similarly, if a spouse attends the conference with the employee, the employee shall be responsible to pay the difference between the single room rate and the double room rate.
7. The per diem travel allowance will be calculated per event based on the U.S. General Services Administration (GSA) rate for locations within the United Stated per the State of Delaware Budget and Accounting Manual. The per diem for a location is a combination of lodging allowance, meals allowance and incidental expense allowance. The per diem rate by location can be found at http://www.gsa.gov/perdiem
8. Original, itemized receipts are required for all expenditures including meals. The employee must submit the itemized receipts with a copy of the district’s travel expense worksheet within five (5) days of their return. Baggage Handling and Maid Service: Reimbursement of tips for baggage handling and maid service, etc. will be given per GSA guidelines and included in the incidental travel rate.
9. Special Provisions Regarding the Purchasing Card:
a The State of Delaware through the Division of Purchasing has entered into an agreement wherein state employees who travel on state business are eligible to receive a Purchasing Card. The Milford School District will only consider obtaining such cards for a limited number of employees who are expected to travel on a regular basis.
b Applications for the Purchasing Card are available through the Business Office. Cards are usually received by the employee within ten (10) days of the receipt of the signed application.
c. The Purchasing Card may be used for registration, transportation, lodging, rental cars, meals and other travel related expenses.
d. While the Purchasing Card reflects the individual cardholder’s name for accountability purposes; all charges are an obligation of the District as opposed to an obligation of the individual.
e. Since each charge is an obligation of the District and not of the individual, bills will be sent directly to the District rather than to the individual.
f. Since all charges are an obligation of the District, the cards may NOT be used for ANY personal expenses. For example, if the travel card is used to pay for the motel room, and the employee rents a movie, the employee should make arrangements to pay for these expenses separately at checkout so that they are not included in the bill that is sent to the District. If this is not practical, the employee will be responsible for reimbursing the District for these personal expenses upon their return. Under no circumstance is the Purchasing Card to be used for the purchase of any alcoholic beverages or in-state meals.
g. While the Purchasing Card will provide some degree of itemized billing, the employee is still required to provide receipts for all expenditures made while using the Purchasing Card. The absence of a receipt may result in the employee being held responsible for reimbursing the District for the undocumented expense.
h. All Purchasing Card bills will be consolidated by the issuing bank and sent directly to the Business Office. The employee will receive an Activity Statement from the bank. When the Activity Statement is received, the Activity Statement, a copy of the approved travel request and all receipts should be forwarded to the Business Office within five (5) days.
i. Upon termination of employment, all cards will be returned to the District and deactivated immediately.
ADOPTED: 10/20/70
AMENDED: 7/18/77; 7/20/87; 5/22/00; 8/25/03; 4/18/11; 3/23/15
4211 Grievance Procedure - All Employees Except Teachers
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
APPLIES TO ALL EMPLOYEES EXCEPT TEACHERS, EMPLOYEES SUBJECT TO A COLLECTIVE BARGAINING AGREEMENT AND EMPLOYEES ON LIMITED CONTRACTS FOR PERSONAL SERVICES
Purpose
Good morale is maintained if, as problems arise, a sincere effort by all persons concerned is exerted to work toward constructive solutions in an atmosphere of courtesy and cooperation. The purpose of this procedure is to secure, at the nearest administrative level, equitable solutions to the problems which may, from time to time, arise affecting employees. Both parties agree that these proceedings will be kept confidential and as informal as possible.
Definitions
A grievance shall be defined as a claim by an employee(s) that an official policy of the Board of Education appearing in the Board Policy Manual has been misinterpreted or misapplied, or by an employee association that their rights under a contract have been violated. In all grievance matters the remedy sought by resorting to this procedure shall be confined to those areas in which the Board has clear authority to act or negotiate and items arising outside the terms of the employee agreement shall not be subject to the Grievance Procedure.
Time Limits
Since it is important that grievances be processed as rapidly as possible, the number of days indicated at each step should be considered as the maximum number of school days allowed, and every effort should be made to expedite the process. The time limits specified, however, may be extended only by agreement of the parties, in writing, and only by those having the authority to extend such time limits.
Intent
Initiation of a grievance by an employee(s) shall in no way reflect on his/her standing or loyalty to the department or to the school or other organizations to which he/she is responsible. Neither shall it be considered a reflection on his/her supervisor or on the general administration of the department. It shall be the firm policy of the Board to assure to each such employee(s) an unobstructed use of the grievance procedure without fear of reprisal or without prejudice to his/her employment status.
LEVEL I - PRINCIPAL/SUPERVISOR
Nothing contained herein shall be construed to prevent any employee(s) from presenting a grievance to his/her principal/supervisor with the objective of resolving the matter informally.
If the matter is not resolved satisfactorily in this manner, the grievance may be submitted to his/her principal/supervisor, in writing, on forms furnished by the District, within fifteen (15) days of the occurrence on which the grievance is based or within fifteen (15) days of the date the employee could reasonably be expected to have knowledge of the grievance. If not presented within this period of time, the case shall not be presented at any future date unless agreed to in writing in accordance with paragraph "Time Limits" of this section.
The aggrieved employee(s), if it is desired, may discuss the matter again with his/her principal/supervisor and if he/she desires, may be accompanied by a member of his/her choice from his/her association. The principal/supervisor shall submit a written decision to the aggrieved party within five (5) days after receipt of the grievance in writing. The principal/supervisor shall file a copy of both the grievance and decision with the superintendent for his/her information.
The decision of the principal/supervisor shall finally resolve the grievance unless the aggrieved employee appeals the decision of the principal/supervisor to the superintendent, in writing, within five (5) days.
LEVEL II - SUPERINTENDENT
The grievance will be discussed by the aggrieved employee(s) and the superintendent, or his/her designee. At such discussion the aggrieved employee(s) may be accompanied by a representative of their association if he/she so desires. If the aggrieved party is to be accompanied by legal counsel, the superintendent or his/her designee shall be notified at least three (3) days in advance to permit him/her to be advised by legal counsel, if he/she so chooses. The superintendent shall give a written decision within ten (10) days following receipt of the grievance. The decision of the superintendent shall be final.
ADOPTED: 4/26/76
AMENDED: 7/18/77; 4/18/11
4212 - The Conduct of Termination Proceedings
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
1. APPLICATION OF THE RULES
The following rules apply only to employees with written contracts. All other employees are at-will employees, unless otherwise provided in a collective bargaining agreement. At-will employees shall not have an expectancy in continued employment or in a hearing prior to termination. In addition, the following rules do not apply to personnel whose employment is being terminated upon the expiration of their contract.
2. NOTICE OF TERMINATION
Notice of intention to terminate an employee shall be in writing and shall:
A. state the reason(s) for the termination;
B. be sent to the employee by certified mail addressed to the employee's last known residence;
C. specify the address to which any written request for a hearing shall be sent by certified mail; and
D. be accompanied by a copy of these Rules of Procedure.
3. REQUEST FOR A HEARING
A. The notified employee may request an opportunity to be heard. Such a request must be in writing and received by the District within ten days after receipt of the written notice of intention to terminate. If the employee fails to provide a timely, written request for a hearing, the notice of intention to terminate is final notice of termination effective ten days after it was received by the employee. The notice shall be deemed to have been received on the third day following the day of mailing by certified mail.
B. Following receipt of a written request for a hearing, the Executive Secretary of the Board shall set a date for such hearing. The hearing shall be held as soon as practicable after the date of receipt of a written request for a hearing. The employee shall have at least 15 days’ notice in writing of the time and place of such hearing.
C. The employee may specify a public hearing by so stating in the written request for a hearing. In the absence of such a specification the hearing shall be private.
4. CONDUCT OF HEARING
A. The hearing of oral testimony and receipt of other evidence shall be conducted by a Hearing Officer designated by the Board. The Board shall not participate in the investigation of the charges forming a basis for the termination. The Hearing Officer may be an employee of the District, but shall not have participated in the investigation of the charges forming a basis for the termination.
B. The Hearing Officer shall have full authority to control the conduct of the hearing, including authority to admit or exclude evidence, and rule upon the motions and objections.
C. The hearing and testimony shall be limited to the reason(s) set forth in the notice of intention to terminate.
D. The Parties may be represented by counsel.
E. The designee of the Superintendent shall first submit any evidence, followed by the response of the employee, if any. Further rebuttal evidence by either party may be permitted, if the Hearing Officer believes such evidence is necessary.
F. The Hearing Officer in conducting the hearing shall not be bound by common-law or statutory rules of evidence or by technical or formal rules of procedure. Irrelevant evidence, and unduly repetitive proof, rebuttal and cross examination, may be excluded.
G. Witnesses shall be sworn and testify under oath.
H. The parties and their counsel may examine and cross examine witnesses.
I. A stenographic record of the hearing shall be taken by a qualified stenographer. A copy of the tape recording or transcript shall be supplied to the employee upon request. A copy of the tape recording or transcript shall be supplied to the Board prior to any Board decision on the matter.
J. The employee may request that witnesses attend the hearing. The District shall use its best efforts to secure the voluntary appearance of such witnesses; provided, however, that the Hearing Officer may excuse such witnesses from appearing upon a determination that the evidence sought does not relate to the matter to be heard, or the witness would offer testimony which would merely be repetitive of other witnesses who will be produced.
K. Grounds for termination have not been established unless one or more of the reasons set forth in the Notice of Intention to Terminate is established by a preponderance of the evidence.
5. HEARING BY THE BOARD
A. Within five days from the conclusion of the hearing, the Hearing Officer shall prepare a written report (the "Report") for the Board. The Report shall summarize the evidence and shall state conclusions of fact and conclusions of law.
B. A majority of the Board shall convene to review the records of the proceedings and, within 15 days of the hearing before the hearing officer, shall submit to the employee its decision in writing.
6. CALCULATIONS OF TIME
In calculating periods of time provided for in the Rules of Procedure, intervening Saturdays, Sundays and legal holidays shall be included, unless the final day of the period falls on either a Saturday, Sunday or legal holiday and in that case the final day shall be the next day which is not a Saturday, Sunday or legal holiday.
APPROVED: 10/26/09
AMENDED: 4/18/11; 12/19/15
4215 - Work Rules for Non-Certified Personnel
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District has certain rules of behavior and conduct at work. Employees shall adhere to acceptable standards of conduct, follow the instructions and policies of management, observe standards of proper health and safety practices, and maintain acceptable performance levels. This policy shall apply to all non-certified and nonunionized employees who do not have an employee contract. These at-will employees may be disciplined, up to and including termination, without notice or process. Such discipline may include a reprimand, warning, suspension or termination, in the sole discretion of the employee’s supervisor in consultation with Human Resources.
ADOPTED: 5/18/87
AMENDED: 10/18/21
4218 - Drug and/or Alcohol Free Workplace
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford Board of Education believes that illegal drugs and alcohol have no place in the work environment. Furthermore, Congress passed the Drug-Free Workplace Act of 1988, requiring the certification of federal grantees of a drug-free workplace, and the Milford Board of Education supports that Act.
The Milford Board of Education believes that the school environment should promote learning, physical and emotional growth, socialization, and individual development. It also believes that alcohol and/or drugs adversely affect these disciplines. Therefore, the manufacturing, possession, use, and/or distribution of alcohol and/or unauthorized drugs or drug paraphernalia shall be prohibited in the workplace.
The Milford School District will assist any employee with drug and/or alcohol use problems to seek counseling and rehabilitation who voluntarily seeks such assistance.
However, reporting to work under the influence of drugs and/or alcohol will result in disciplinary action.
1. The manufacturing, possession, sale, use or distribution of drugs, drug paraphernalia, counterfeit drugs or alcohol in the workplace shall:
a. Result in termination.
b. For teachers the Milford Board will follow the Rules of Procedure For Conducting A Teacher Termination Hearing unless a separate collective bargaining agreement requires otherwise. For employees with employment contracts, the board will follow Board Policy #4214 The Conduct of Termination Proceedings. No other employees shall have the right to a pre-termination hearing.
c. Nothing in this policy shall preclude the Milford Board of Education from taking concurrent and/or independent personnel action against the employee for immorality, misconduct in office, incompetence or willful neglect of duty or under existing Board Policies.
2. The Drug-Free Workplace Act of 1988 requires that:
a. Copies of this policy shall be given to all employees, informing them that they must comply with the policy as a condition of employment; and
b. All employees shall notify the superintendent in writing of any criminal drug statute conviction within five (5) days of the conviction; and
c. The superintendent must notify the federal granting agency within ten (10) days of receiving notice of any employee's conviction; and
d. Within thirty (30) days of an employee's conviction for a drug violation, the district is required to take appropriate personnel action against the employee, which can include termination, or require the employee to participate satisfactorily in a drug abuse rehabilitation program.
ADOPTED: 2/25/91
AMENDED: 4/18/11
4219 - Harassment
MILFORD SCHOOL DISTRICT
Milford, Delaware
All Milford School District employees should enjoy a non-hostile, non-intimidating and non-offensive work environment free from unlawful harassment. Unlawful harassment in the workplace is a form of employment discrimination. It is the policy of the District that unlawful harassment, in any form, is unacceptable conduct which will not be tolerated. Under this policy, all employees share responsibility for assuring that the workplace is free from all forms of harassment. Unlawful harassment is any form of harassment based on an individual’s religious affiliation or belief, gender, veteran status, national origin, race, marital status, disability, sexual orientation, gender identity, color, creed, age, genetic information, that the individual was the victim of domestic violence, a sexual offense, or stalking, or other category protected by law.
Specifically as to sexual harassment- Federal law defines sexual harassment as unwelcome sexual advances, requests for sexual advances, requests for sexual favors, and/or other verbal, visual or physical conduct of a sexual nature where:
- Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment.
- Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such an individual.
- Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.
- Such conduct has the purpose or effect of offering, promising or granting preferential treatment to any employee or applicant for employment as a result of the individual engaging in or agreeing to engage in sexual conduct.
The following are specific examples of behaviors that are prohibited:
- Physical assaults of a sexual nature.
- Other unwanted and unnecessary physical contact with another employee.
- Unwelcome advances, propositions or sexual flirtations.
- Subtle pressure or requests for sexual activities.
- Verbal abuse of a sexual nature including, but not limited to, inappropriate verbal comments about an individual’s body or sexual activities.
- Inappropriate use of sexually explicit or offensive language in discussions with or which describe an individual. ï‚· Sexually explicit or sexually offensive jokes.
- Display in the workplace of sexually suggestive objects or pictures, graffiti or cartoons.
The purpose of this policy is to establish a method by which complaints regarding alleged or suspected harassment can be processed.
Employees who believe they have been subjected to harassment or any other unlawful employment discrimination should immediately report the basis of such belief to their principal, administrative supervisor, HR and/or the District’s Equal Employment Opportunity/Affirmative Action Officer (EEO/AA). The complaint should be in writing, stating completely the basis for the complaint and listing the names of the persons involved and the dates of any specific incidents.
If the complaint involves someone in the employee’s direct line of supervision, the employee is uncomfortable discussing the complaint with the individuals designated, or is not satisfied with the resolution, that employee should report the matter promptly to the EEO/AA officer and/or the Director of Human Resources.
If the employee remains uncomfortable with these individuals, he or she should bring the issue to the Superintendent.
The District will investigate all allegations of harassment in a prompt and confidential manner and will take appropriate corrective action when warranted.
Any employee who is found to have engaged in harassment in violation of this policy will be subject to appropriate disciplinary action, up to and including termination of employment.
Retaliation in any form against an employee or applicant who exercises his or her right to make a complaint under this policy is strictly prohibited and will in itself be cause for appropriate disciplinary action. If an employee feels he/she has been retaliated against, the employee should file a complaint using the procedures set forth above.
ADOPTED: 9/28/92
REVISED: 4/18/11; 11/25/13; 12/16/19
4220 - Smoke-Free School Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District is dedicated to providing a healthy and productive work environment for students, staff, and visitors. The goal of the smoke-free/tobacco-free workplace policy is to improve the health of Delaware citizens by promoting tobacco use cessation.
The use and/or distribution of tobacco products is prohibited within the boundaries of all District workplaces, including all buildings, facilities, indoor and outdoor spaces, and the surrounding grounds owned by the district. This policy applies to parking lots, walkways, state vehicles and private vehicles, even when not used for student purposed, parked, or operated on District workplace property, and at all school affiliated functions. This policy does not include public roads or public sidewalks.
For the purpose of this policy, tobacco is defined as any type of tobacco product including, but not limited to: cigarettes, cigars, cigarillos, electronic cigarettes, vaping, pipes, bidis, hookahs, smokeless, spit tobacco or snuff.
The policy will apply to:
1. Any building contractor or vehicle leased, owned, or operated by the District or assigned contractor.
a. School bus operators under contract shall be considered staff for the purpose of this policy
2. Any private building or other property including automobiles or other vehicles used for school activities when students and staff are present
3. Any non-educational groups utilizing school buildings or other educational assets
4. Any individual or volunteer who supervises students off school grounds
2. Any private building or other property including automobiles or other vehicles used for school activities when students and staff are present
3. Any non-educational groups utilizing school buildings or other educational assets
4. Any individual or volunteer who supervises students off school grounds
The success of this policy will depend on the courtesy and cooperation of both tobacco users and non-users. Everyone is responsible for respectfully following and helping to enforce the policy.
This policy is in accordance with Title 14 Education Delaware Administrative Code 877 Tobacco and Smoking Policy and 16 Del.C, Chapter 29, Delaware’s Clean Indoor Act, and 11 Del.C., Chapter 5, Subchapter V.
ADOPTED: 5/24/93
REVISED: 6/13/22
4221 - Copyright Compliance Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District will comply with the U.S. Copyright Law (Title 17, U.S. Code, Section 101). Employees are prohibited from copying all copyrighted works unless the action is authorized by (a) specific exemptions in the copyright law, (b) the fair use guidelines, or (c) licenses or written permission from the copyright owner. Employees who disregard this copyright policy assume all liability including possible disciplinary action by the school district.
When employees are uncertain about particular copyright circumstances, they should refer to relevant publications on file in each school library.
All original computer software licenses will be kept on file by the Technology Specialist of the Milford School District. A copy of these documents should also be filed in each school office.
Software usage shall be restricted to licenses purchased by the Milford School District, or where original ownership has been passed on to the Milford School District.
All other original copies of licenses and written permission for usage shall be kept on file in the office of the Assistant Superintendent of Finance of the Milford School District. A copy of these legal documents should be filed in each school office.
This policy refers to all other printed material, source codes, computer programs, computer software, video, film, audio recordings, performances for money, visual images, data bases and items covered by copyright law.
Complaints or related issues not specifically covered by this policy should be reported to the Superintendent or his/her designee.
ADOPTED: 4/27/95
AMENDED: 3/23/98; 4/18/11
4222 - Children's Internet Protection Act (CIPA) Compliance
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Milford School District adopts the Children's Internet Protection Act (CIPA):
1. Internet safety policy: Schools shall abide by the Delaware Department of Technology and Information’s (DTI) technology protection measures or filters to monitor online activities of minors to monitor the following:
- Access by minors to inappropriate matter on the internet or World Wide Web;
- Safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications;
- Unauthorized access including "hacking" and other unlawful activities by minors online;
- Unauthorized disclosure, use, dissemination of personal information regarding minors; and
- Measures designed to restrict minors' access to materials harmful to minors.
- "Minor" is defined as any individual who has not attained the age of 17 years.
2. Technology protection measure: Schools shall utilize DTI’s technology protection to block or filter internet access on all of computers with internet access against access by adults and minors to visual depictions that are obscene, child pornography, or – with respect to the use of computers with internet access by minors – harmful to minors.
3. Education: Schools shall educate minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, cyberbullying awareness, and response.
ADOPTED: 10/17/22
4223 - Overtime and Compensatory Time Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
SUBJECT: Overtime Service Authorization and Payment; Compensatory Time Accrual, Usage and Carry-forward balances in Lieu of Salary Payment for Overtime Service.
I. PURPOSE:
The purpose of this policy is to provide for the administration of the authorization to work overtime and payment for such overtime duty, as well as the accrual, accounting and use of compensatory time, in accordance with the Fair Labor Standard Act, Board Policies and Collective Bargaining Agreements.
II. LIMITATIONS:
1. Only FLSA nonexempt employees are eligible to receive payment for overtime and/or compensatory time. Employees in the following categories are eligible to receive payment for overtime and/or compensatory time for overtime:
Secretarial
Computer support technicians
Custodial/maintenance
Child nutrition
Para Professional
2. FLSA exempt employees are not eligible to receive overtime pay and/or compensatory time for overtime. Employees in the following categories are not eligible to receive payment for overtime and/or compensatory time for overtime:
Administrators
Instructional/professional faculty and staff
Building Chiefs
III. OVERTIME DUTY AUTHORIZATION:
1. Employee work shall be managed by the employee and their immediate supervisor to minimize the need for overtime duty.
- Overtime shall accrue on a weekly basis.
- Hours worked in excess of 37.5 per week shall be considered overtime hours. Hours worked in excess of 7.5 per day shall not be considered overtime hours unless and until the number of hours worked in that same week exceed 37.5 hours.
- It is the responsibility of the employee’s immediate supervisor to authorize or deny overtime duty.
- It is the responsibility of the employee to record and submit all hours worked.
- Overtime duty authorization shall be on the approved Overtime Authorization Form.
2. Overtime duty is to be scheduled and pre-approved using the Overtime Authorization Form and procedures in III. 2. above, to the extent possible.
3. Emergency overtime duty does not require pre-approval.
4. Upon mutual agreement between the employee and the immediate supervisor, the immediate supervisor shall complete either the Paid Overtime section or the Compensatory Time section of the Overtime Authorization Form.
5. Paid Overtime:
- The total overtime hours worked for the week shall be recorded to the Overtime Authorization Form.
- The immediate supervisor MUST indicate the budget source to pay the overtime payment. Overtime Authorization Forms that lack the budget source to pay the overtime hours will be returned to the immediate supervisor, thus possibly delaying payment of the overtime to the employee.
6. Compensatory Time:
- The total overtime hours for the week shall be recorded on the Overtime Authorization Form. Compensatory time must be used as outlined in negotiated agreement.
7. The completed and signed Overtime Authorization Form shall be forwarded to the Central Office Payroll section for compensatory time accounting and/or payment of overtime hours as warranted.
8. It is the responsibility of the immediate supervisor to delegate and/or control signature authority for the authorization of paid overtime or compensatory time.
IV. OVERTIME DUTY PAYMENT:
1. All approved paid overtime over 37.5 hours per week shall be paid at one and onehalf (1.5) the employees hourly rate of pay.
2. It is the responsibility of the immediate supervisor to assure that budget source funding is available prior to approving scheduled overtime duty that is to be paid.
V. COMPENSATORY TIME OFF IN LIEU OF OVERTIME PAYMENT
1. Accrual: Approved compensatory time shall be accrued at a rate of one and onehalf (1.5) hours for each hour worked in excess of 37.5 in a week.
- Compensatory time shall be approved in accordance with the procedures set forth in Section III above.
- Approved compensatory time shall be recorded on Overtime Authorization Forms and forwarded to the Central Office. Compensatory time must be used as detailed in negotiated agreement.
2. Accounting: The Milford School District Central Office Payroll department shall have the authority and responsibility to record and account for compensatory time accrual, usage and balances for all employees who accrue compensatory time.
3. Usage: Compensatory time leave must be requested, in writing using the existing standard leave request form, at least two (2) working days prior to the actual date of absence. Written approval must be secured from the employee’s immediate supervisor for the compensatory time leave prior to the date of the absence.
- Compensatory time requests shall be approved or denied with due regard to whether sufficient staff remains to provide for the operations of the school or the district.
a. No more than 3 days of compensatory time (22.5 hours) may be taken within one pay period without the approval of the immediate supervisor.
b. Such requests for compensatory leave in excess of 3 days (22.5 hours) must be submitted at least seven (7) working days prior to the date of the leave in order to process and approve/deny.
4. Carry forward balance: It shall be the responsibility of the employee’s immediate supervisor to manage the compensatory time balances of the employees within their span of authority.
- Compensatory time balances shall be forwarded to the payroll department for initial establishment of the beginning compensatory balances.
a. Initial compensatory time balances shall be documented and approved by the immediate supervisor and administrator of the building/department prior to forwarding to the payroll department.
b. The Chief Financial Officer has the authority and responsibility to review initial compensatory time balances and audit the records that support the accrual of specific balances.
c. Any balances in question will be discussed with the employee prior to final determination.
d. Employees with initial compensatory time balances in excess of 45 hours shall meet with their immediate supervisor to develop a plan to reduce the balance so as to not exceed 45 hours. This plan is to be submitted with the initial compensatory time balance.
- Compensatory time balances shall not exceed 45 hours. Compensatory time balances cannot be carried forward into a new fiscal year except as approved by the immediate supervisor and per the negotiated agreement.
VI. FLEXIBLE WORK SCHEDULES:
1. Flexible schedules shall be used to the extent possible within the work week to avoid the accrual of overtime hours that must be compensated as compensatory time and/or payment.
2. Voluntary flexible working schedules are permitted as mutually agreed upon by the immediate supervisor and the employee.
- Voluntary flexible schedules shall not be approved if they disrupt the operations of the District.
- All voluntary flexible schedules shall be approved in writing prior to the start of the flexible schedule.
- The employee’s immediate supervisor has the authority and responsibility to terminate and/or rescind an approved voluntary flexible schedule for cause.
3. Voluntary flexible working schedules shall be managed within a single work week so as to not accrue FLSA compensatory time.
4. Flexible work schedules shall be approved using the attached Flexible Schedule Authorization Form.
ADOPTED: 04/26/2004
AMENDED: 4/18/11, 11/25/13, 2/22/16
4225 - Cell Phone Use During Working Hours
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District Board understands that cell phones are ingrained in the culture and that employees feel the need to possess cell phones at the workplace. Possession of cell phones in school is considered a distraction to learning. For these reasons, the Board has adopted the following workplace policy for Milford School District employees:
1. Employees may have cell phones in their possession during the employee work day; they must be set on silent or vibrate and should not be visible.
2. Cell phones may be used by professional staff when students are not under their supervision i.e. planning, unassigned time, and duty free lunch time. Use during times when students are under their supervision (class time and change of classes) is prohibited. Cell phone use during professional meetings (PLC’s, faculty meetings, parent conferences) is prohibited. Cell phone use by staff after or before the start of the school day is permitted.
3. Non-instructional support staff (custodians, secretaries, etc.) will limit cell phone use to break time, lunch time, and before and after work hours.
4. All employees including administrators should refrain from using cell phones in the presence of students.
5. Exceptions to this policy may be made on a temporary basis by the building principal. In emergency, crisis, or situations involving need for a rapid response, administrators or their designees may be exempt from this policy.
6. Professional staff may use their cell phones to take pictures of students or to engage students in instructional activities provided they follow the district guidelines regarding student photography.
APPROVED: 2/25/14
4226 - Electronic Communication and Social Media
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. Definitions
For the purposes of this Electronic Communication and Social Media Policy, the following terms are defined as follows:
- “Child” shall mean a Student: (a) who is the son or daughter (whether by birth, marriage, or adoption) of the Staff Member in question; or (b) for whom the Staff Member is the legal guardian; or (c) who resides in the Staff Member’s home.
- “Confidential Information” shall have the meaning ascribed by the District’s Confidentiality policy.
- “Covered Technology” shall mean any Electronic Communication or Social Media. For the purposes of this Policy, Covered Technology shall not include any District-Sponsored Technology.
- “District” shall mean Milford School District. ï‚· “District-Sponsored Technology” shall mean any Electronic Communication or Social Media that has been officially authorized by the District, that operate under the District’s name, and that are paid for by the District.
- “Electronic Communication” shall mean any communication that is sent by, delivered by, received by, or that otherwise uses: (a) email; (b) instant messaging; (c) text message; (d) telephone, including cellular or mobile phone and smartphones; (e) Social-Media site; (f) the Internet; or (g) any other similar technology.
- “Former Student” shall mean any person who has graduated from and who is no longer enrolled in a School.
- “Online Conduct” shall mean: (a) the transmission of any Electronic communication; and (b) the publication of any content via Social Media.
- “Parent” shall mean the parent or legal guardian of the Student in question.
- “Policy” shall mean this Electronic Communications and Social Media Policy.
- “School” shall mean any and all public schools in the District.
- “Social Media” or “Social-Media Site” shall mean any website, tool, or platform that enables communication between users or the publication of content by an individual. Because of the developing nature of Social Media, there are too many Social-Media Sites to name each individually. For illustration purposes only, Social Media includes: (a) social-networking sites (e.g., Facebook, MySpace, and LinkedIn); (b) blogs and microblogs (e.g., Wordpress, Blogger, Twitter, Tumbler); and (c) content-sharing sites (e.g., Flickr, YouTube, Vimeo, Scribd). Additionally, comments posted to a website or blog and other user-generated content are included in the definition of Social Media for the purpose of this policy.
- “Staff Member” shall mean any person who is employed by the District. ï‚· Volunteer of the District. (Volunteer: a person who performs a service to the Milford School District without pay.)
- “Student” shall mean any person who currently is enrolled in any School in the District. For the purposes of this Policy, a Student shall not include: (a) any Former Student; or (b) the child or relative of the Staff Member in question
II. Purpose & Scope
A. Statement of Purpose
The dual purposes of this Policy are: (a) to prevent harm and potential harm to students caused by unmonitored Electronic Communications with Staff Members; and (b) to educate staff members how to participate in Social Media in a way that does not: (i) impede the Staff Member’s ability to perform his or her official District duties; or (ii) interfere with the District’s ability to ensure efficient and effective operation of the Schools. The purpose of this Policy is not to discourage Staff Members’ use of Social Media but to encourage use that does not interfere with District operations, impede the ability of the Staff Member to perform their duties, or compromise the safety and wellbeing of Students.
This Policy is not intended to directly address Student use of the Internet. For that purpose, the District has adopted an Internet Safety Curriculum, which includes: (a) cyber-bullying; (b) appropriate online behavior; and (c) social media, social networking, and chat rooms.
B. Scope
This Policy applies to the use of Covered Technology by Staff Members. This Policy applies without regard to whether such use occurs during working or nonworking time and without regard to whether District equipment or property is used.
C. Applicability of Other Policies
This Policy is intended to supplement, not replace, other District policies. Although Online Conduct involves the use of a relatively new medium, it remains subject to all applicable District policies. For example, District policies governing Sexual Misconduct, Cell Phone Use During Working Hours, Sexual and Other Unlawful Harassment, and Anti-Discrimination, apply to Online Conduct with the same force and effect as they apply to conduct in any other context.
D. Questions About this Policy
Because of the rapidly changing and constantly evolving nature of the Covered Technology, it is likely that issues will arise that are not specifically addressed by this Policy. Any Staff Member who is uncertain about the application of this Policy to a particular scenario or in a particular set of circumstances should seek the guidance of the Director of Personnel before engaging in the questionable Online Conduct.
III. Guidelines for Staff Members’ Use of Social Media
Staff Members, especially those who work directly with Students, who elect to participate in Social Media should be aware of and avoid the risks associated with such participation. The guidelines that follow are intended to assist Staff Members to avoid such risks.
A. Social Media Is Permanent and Public
Once published on the Internet, information cannot be retracted or deleted and its further publication cannot be limited or prevented. As a result, Staff Members should expect that any information that they publish online, including information published via Social Media, will become public and permanent. Because there is no reasonable expectation of privacy with respect to information published online, Staff Members may be subject to corrective action for their use of Social Media if such use interferes with the ability of the Staff Member to perform his or her job duties or that interferes with the District’s effective and efficient operations. Staff members are prohibited from posting on their own social media pages during the work day with the exception being during their duty free lunch or break.
B. Good Online Citizenship
Staff Members are encouraged to use the following guidelines to ensure their Online Conduct comports with the standards expected of good online citizens:
- Be Professional. Maintain professionalism in all Online Conduct. Before engaging in Online Conduct, consider the impact such conduct would have on your relationship with coworkers, peers, District administration, Students, Parents, and the community at large.
- Be Cautious. Be particularly cautious about protecting yourself, your privacy, and any sensitive or confidential information. Consider the potential consequences that could occur if the information that you publish should be later republished or shared by others without your express permission.
- Be Transparent. Be honest in all Online Conduct. Correct any misinformation that you publish immediately. Do not purport to be an expert if you are not one.
C. Friend Requests
Staff Members are strongly encouraged to exercise discretion in inviting colleagues to join their online social networks (a “friend request”). Even when made with good intentions, such invitations may not be well received and can give rise to awkward or uncomfortable situations or, worse, may be seen by the recipient as inappropriate or coercive. For these reasons, the following rules apply to friend requests made and received by Staff Members:
- A Staff Member who is employed by the District in a supervisory capacity (a “supervisor”), is prohibited from making a friend request to any individual whom the Staff Member supervises or who otherwise reports to the Staff Member (a “subordinate”).
- A Staff Member-supervisor is not prohibited from accepting a friend request made by a subordinate but is encouraged to seriously consider the consequences of doing so.
- All Staff Members are prohibited from making a friend request to or accepting a friend request from any Student; except in cases where the staff member is making or accepting the request in the capacity of a parent or legal guardian.
IV. Prohibited Conduct
As stated above, Staff Member’s Online Conduct is subject to the same standards of conduct applicable to conduct engaged in off-line. The following list is not intended to be comprehensive or exclusive but, instead, to identify some examples of prohibited Online Conduct that is considered by the District to have the most serious consequences. Staff Members who engage in any of the prohibited conduct listed below will be subject to corrective action in accordance with District policy.
A. Prohibited Social-Media Conduct and Use
In the context of Social Media, Staff Members may not:
- Promote or endorse any illegal activity, including the use of illegal drugs and the consumption of alcohol by any underage person;
- Promote or endorse violence towards any person or persons;
- Promote or endorse discrimination against or harassment of any individual or group based on race, religion, gender, disability, sexual orientation or other characteristic protected by law;
- Disclose any Confidential Information;
- Make a request to or accept a request from a Student to connect via any Social-Media Site, including but not limited to a Facebook “friend” request; except in cases where the staff member is making or accepting the request in the capacity of a parent or legal guardian;
- Engage in any Online Conduct that undermines or interferes with the Staff Member’s ability to effectively perform his or her official duties;
- Engage in any Online Conduct that undermines or interferes with the effective and efficient operation of the District or any of its Schools; and
- Publishing any recording or image (including audio, video, and pictures), taken on District property without express advance authorization except in instances where a staff member is acting in the capacity of a parent, legal guardian or relative.
B. Prohibited Electronic Communications
Subject to the exceptions identified in this Section, no Staff Member shall engage in an Electronic Communication with any Student for any purpose.
A Staff Member may engage in an Electronic Communication with a Student only under the following circumstances, subject to the conditions that follow:
Circumstances
1. The Communication is for a legitimate purpose specifically related to the Staff Member’s official job duties.
2. The Communication: (a) is for a legitimate purpose that is not specifically related to the Staff Member’s official job duties but for a purpose that does not conflict or interfere with such duties;
Required Conditions
- In Circumstance # 1the staff member must provide to the Building Administrator and District a written consent signed by the Student’s Parent before engaging in the communication.
- In Circumstance #2, the Staff Member must abide by Delaware Annotated Code, Title 16, sections 903, 904, 905 and 914. (Summary of applicable codes are outlined below).
§ 903. Reports required.
Any person, agency, organization or entity who knows or in good faith suspects child abuse or neglect shall make a report in accordance with § 904 of this title. For purposes of this section, "person" shall include, but shall not be limited to, any physician, any other person in the healing arts including any person licensed to render services in medicine, osteopathy or dentistry, any intern, resident, nurse, school employee, social worker, psychologist, medical examiner, hospital, health care institution, the Medical Society of Delaware or law-enforcement agency. In addition to and not in lieu of reporting to the Division of Family Services, any such person may also give oral or written notification of said knowledge or suspicion to any police officer who is in the presence of such person for the purpose of rendering assistance to the child in question or investigating the cause of the child's injuries or condition.
§ 904. Nature and content of report; to whom made.
Any report of child abuse or neglect required to be made under this chapter shall be made to the Department of Services for Children, Youth and Their Families. An immediate oral report shall be made by telephone or otherwise. Reports and the contents thereof including a written report, if requested, shall be made in accordance with the rules and regulations of the Division, or in accordance with the rules and regulations adopted by the Division.
§ 905. Telephone reports, Child Protection Registry and information system.
(a) The Division shall establish and maintain a 24-hour statewide toll-free telephone report line operating at all times and capable of receiving all reports of alleged abuse and neglect as defined in § 901 of Title 10. (b) The Division shall maintain a Child Protection Registry and an internal information system as defined by § 902 of this title. Reports unsubstantiated may be kept in the internal information system by the Division at its discretion. (c) Although reports may be made anonymously, the Division shall in all cases, after obtaining relevant information regarding alleged abuse or neglect, request the name and address of any person making a report. (d) Upon receipt of a report, the Division shall immediately communicate such report to its appropriate Division staff, after a check has been made with the internal information system to determine whether previous reports have been made regarding actual or suspected abuse or neglect of the subject child, or any reports regarding any siblings, family members or the alleged perpetrator, and such information as may be contained from such previous reports. Such relevant information as may be contained in the internal information system shall also be forwarded to the appropriate Division staff.
§ 914. Penalty for violation.
(a) Whoever violates § 903 of this title shall be liable for a civil penalty not to exceed $10,000 for the first violation, and not to exceed $50,000 for any subsequent violation. (b) In any action brought under this section, if the court finds a violation, the court may award costs and attorneys' fees.
V. Duty to Report
Just as all Staff Members have a duty to report a violation of the District’s AntiDiscrimination and Anti-Harassment policies, so, too must Staff Members report any known or reasonably suspected violation of this Policy. Thus, any Staff Member who observes or who becomes aware of the violation of this Policy by another Staff Member has the duty to report such information to the District and to cooperate fully in any resulting investigation. The policy and procedures set forth in the District’s Anti-Harassment policy apply to the duty to report for the purposes of this Policy, as well.
Failure to report a known or reasonably suspected violation of this Policy may result in corrective action.
VI. Notice of Intent to Monitor
Staff Members are hereby notified that any content posted online may be discovered or reported to the District. For example, information may be discovered by the District as a result of the District’s efforts to monitor its online reputation, as a result of an investigation or complaint, or other legitimate reason.
Staff Members are also notified that information received or discovered by the District will be handled in accordance with the District’s policies and procedures. Staff Members are reminded that there is no reasonable expectation of privacy with respect to information published online.
ADOPTED: 3/24/14
4227 - Use of Force
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District Board of Education and its school constables recognize the value of human life, specifically, the lives of students, staff, and visitors of the school district. The use of force, especially force likely to result in serious bodily injury or death by use of a firearm, is a serious action. When deciding to use force, the school constables shall act within the boundaries of the United States and Delaware constitutions and laws. It is the policy of the Milford School District Board of Education to provide its school constables with guidelines for the use of deadly force in accordance with Delaware Code Title 11, Section 464-465.
It is the policy of the Milford School District to afford school constables the authority to use deadly force to the extent permitted by Delaware law statute. A school constable is authorized to use deadly force only when the constable’s belief is, to the greatest extent afforded deference by Title 11, authorized by Title 11 given the circumstances known to the constable at the time in order to protect students, school employees, or visitors of the Milford School District from apparent death, serious physical injury, kidnapping or sexual intercourse compelled by force or threat.
The Superintendent and/or their designee is empowered to implement and monitor the provisions of this policy.
Restrictions on the Use of Force:
School constables shall not resort to the use of deadly force if the constable believes (to the greatest extent such belief is afforded deference by Title 11) that an alternative to the use of deadly force will avert or eliminate an imminent danger of death, serious physical injury, kidnapping or sexual intercourse compelled by force or threat.
School constables will not use deadly force on persons whose actions are only destructive to property.
School constables shall not discharge a weapon as a signal for help or a warning shot. School constables shall not pursue an individual who has left the school grounds.
Exhibiting a Firearm:
A school constable shall not unholster or exhibit a firearm except under the following circumstances:
a. For maintenance of the firearm.
b. To secure the firearm in an appropriate secure area.
c. During training, practice or qualification with the firearm.
d. When circumstances create a reasonable belief that it may be necessary to use the firearm for the protection of any students, staff, or visitors of the Milford School District.
Definitions:
“Dangerous instrument" means any instrument, article or substance which, under the circumstances in which it is used, attempted to be used, or threatened to be used, is readily capable of causing death or serious physical injury; or any disabling chemical spray, or any electronic control devices, including but not limited to a neuromuscular incapacitation device, designed to incapacitate a person.
"Deadly force" means force which the defendant uses with the purpose of causing, or which the defendant knows creates a substantial risk of causing death or serious physical injury, including the use of a chokehold. Purposely firing a firearm in the direction of another person, or at a vehicle in which another person is believed to be, constitutes deadly force. A threat to cause death, serious bodily harm, kidnapping or sexual intercourse compelled by force or threat, by the production of a weapon or otherwise, so long as the defendant's purpose is limited to creating an apprehension that deadly force will be used, if necessary, does not constitute deadly force.
"Deadly weapon" includes a firearm, bomb, knife of any sort (other than an ordinary pocketknife carried in a closed position), switchblade knife, billy, blackjack, bludgeon, metal knuckles, slingshot, razor, bicycle chain or ice pick or any dangerous instrument, which is used, or attempted to be used, to cause death or serious physical injury. For the purpose of this definition, an ordinary pocketknife shall be a folding knife having a blade not more than 3 inches in length.
"Serious physical injury" means physical injury which creates a substantial risk of death, or which causes serious and prolonged disfigurement, prolonged impairment of health, or prolonged loss or impairment of the function of any bodily organ, or which causes the unlawful termination of a pregnancy without the consent of the pregnant female.
ADOPTED: 3/20/23
4300: Wages and Benefits
- 4301 - Local Salary Supplement: Administrators
- 4302(c) - Local Salary Supplement: Technology Specialists
- 4303a - Local Salary Supplement: Maintenance
- 4303b - Local Salary Supplement: Chief Custodian
- 4304 - Local Salary Supplement: Food Service Manager
- 4305 - Constable Market Analysis
- 4306 - Local Salary Supplement: Critical Need Positions
- 4308 - Salary Schedule: Substitutes
- 4309A - Employment Procedure: Limited Contracts
- 4309C - Game Attendant Stipends
- 4309D - Limited Contract Positions
- 4309E - Volunteer Coaching Assistants
- 4310 - Calculation of Hourly Rate of Pay
- 4316 - Medical/Hospital Insurance
- 4317 - Death Benefit for Employees
- 4319 - Holiday Schedule: Twelve Month Employees
- 4320 - Vacation Schedule
- 4323 - Local Salary Supplement: Cafeteria Workers
- 4324 - Fringe Benefit Program
- 4326 - Salary Schedule: Hourly Rates
- 4327 - Retirement Gift and Early Notification Compensation
- 4328 - Salary Schedule: Bus Drivers/Bus Aide on District Owned Buses
- 4330 - Employee of the Year Awards
- 4331 - Criminal Background Checks
- 4332 - Federal Family and Medical Leave Policy
- 4333 - Course Reimbursement: Child Nutrition Staff
- 4334 - Retirement Sick Day Benefit Program
- 4335 - Donated Sick Leave
- 4336 - Sabbatical Leave
- 4337 - Procedure for Implementation of the State of Delaware Short-Term and Long-Term Disability Insurance Plan
- 4338 - Working Conditions for Employees
- 4339 - Paid Leave for Birth or Adoption of a Child
4301 - Local Salary Supplement: Administrators
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. Philosophy
A. A fiscally responsible administrative compensation scale that is competitive with select districts in Kent and Sussex Counties.
B. The system shall be a market-range salary scale that:
1. Allows the district to recruit qualified and exceptional candidates; and,
2. Remains competitive in order to retain high-quality administrators.
C. Administrative salaries should be reflective of an administrator’s:
1. Job Responsibilities
2. Job Performance
3. Experience
4. Level of Education
II. Market-Range Salary System
A. The following market-range salary system shall be implemented, effective July 1, 2021, for administrators.
1. The Chief Financial Officer and Superintendent shall establish a market value for each administrative position by averaging salary data from select comparable and/or neighboring districts in Kent and Sussex Counties.
a. Identified outliers in the salary data may be discarded with approval by the Superintendent.
2. The market-range shall be evaluated and adjusted concurrent with district collective bargaining schedules.
a. The market value shall be set at Step 8 and rounded up to the nearest $500. The starting point of the market-range scale shall be Step 1 and be established at ten percent (10%) below market value. Step 25 shall be the peak salary and established at seven and one-half percent (7.5%) above market value.
b. The market-range salary scale shall be established for school-level and district-level administrative positions.
• If upon evaluation for adjustment, the market value decreases for an administrative position, no adjustment shall be made to the market value for that administrative position.
• For the Supervisor market-range scale, the market value Step is $3,000 greater than the market value Step within the High School Assistant Principal scale. Supervisors must possess, at a minimum, a Master’s degree and/or equivalent experience or certifications necessary for the administrator position.
c. State salary scale adjustments will be added to the market value at Step 8.
d. The Board may provide additional stipends/bonus to administrators for exceptional performance and/or exceptional qualifications as deemed appropriate.
3. An administrator’s initial Step placement shall be determined by the Superintendent with input from the Chief Financial Officer and Director of Human Resources.
a. An administrator is provided one (1) Step for each year of equivalent experience relative to an administrative position.
b. An administrator may be provided up to five (5) discretionary Steps determined by previous administrative or other leadership experiences.
c. An administrator is provided four (4) Steps for having a doctorate degree relative to their administrative responsibilities.
4. Movement to the scale’s next Step shall be accomplished through earning a satisfactory or better administrator performance evaluation rating. An administrator deemed to have an unsatisfactory rating will be frozen at the current step for the following fiscal year.
a. An administrator will receive a one (1) Step increase for each five years of successful administrative experience in the Milford School District.
b. An administrator will receive a four (4) Step increase for earning a doctorate degree relative to their administrative responsibilities.
5. A “hold harmless” provision shall be applicable to administrators who have earned satisfactory or above performance evaluations and would have a decrease in salary for the new fiscal year due to one of the following reasons. If this shall occur, the administrator shall be placed at a Step with a salary that is nearest and at least equal to their prior fiscal year’s salary.
a. The implementation of the new market-range scale.
b. An administrator is promoted into another administrative position.
6. This policy is effective July 1, 2021.
Board Approved: 05/17/2021
4302(c) - Local Salary Supplement: Technology Specialists
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Years Experience | 12 Month |
---|---|
0 | 16,243 |
1 | 16,350 |
2 | 16,461 |
3 | 16,571 |
4 | 16,684 |
5 | 16,791 |
6 | 16,903 |
7 | 17,014 |
8 | 17,123 |
9 | 17,234 |
10 | 17,343 |
11 | 17,454 |
12 | 17,571 |
13 | 17,679 |
14 | 17,787 |
15 | 17,901 |
16 | 17,901 |
17 | 17,901 |
18 | 17,901 |
19 | 17,901 |
20 | 18,086 |
21 | 18,086 |
22 | 18,086 |
23 | 18,086 |
24 | 18,086 |
25 | 18,370 |
26 | 18,370 |
27 | 18,370 |
28 | 18,370 |
29 | 18,370 |
30 | 18,370 |
Salary supplement for additional network training:
Two of three certifications are required.
Tech Spec – A+ 2000
Tech Spec – CompTIA Security+ 2000
Tech Spec – Network+ 2000
Bachelor’s Degree 1800
Other certifications may be substituted with the written approval of the superintendent.
ADOPTED: 7/1/00; 11/24/03; 5/24/04; 5/23/05; 5/21/07; 6/30/08
REVISED: 3/22/10; 6/20/11; 9/24/12; 07/08/13, 10/19/15, 7/1/16, 7/1/18, 10/18/21, 3/21/22, 6/26/23
4303a - Local Salary Supplement: Maintenance
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
TWELVE MONTH EMPLOYEES
A maintenance employee who qualifies for the state ‘skilled craftsman’ designation shall receive an additional local annual stipend of $1,000
ADOPTED: 12/21/74; 8/22/77; 6/19/78; 8/20/79; 8/18/80; 6/21/82; 8/20/84; 8/19/85; 8/25/86; 7/11/88; 8/28/89; 10/23/89; 12/16/91; 6/21/93; 7/1/97; 7/1/99; 7/1/00; 7/1/01; 11/24/03; 5/24/04; 5/23/05; 5/22/06; 5/21/07; 4/21/08 REVISED: 3/22/10; 6/20/11; 9/24/12; 07/08/13, 10/19/15, 7/1/16, 7/1/18, 9/17/18
4303b - Local Salary Supplement: Chief Custodian
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
EXPERIENCE | CHIEF CUSTODIAN |
0 | 10,441 |
1 | 10,650 |
2 | 10,863 |
3 | 11,080 |
4 | 11,302 |
5 | 11,528 |
6 | 11,758 |
7 | 11,993 |
8 | 12,233 |
9 | 12,478 |
10 | 12,727 |
11 | 12,982 |
12 | 13,242 |
13 | 13,506 |
14 | 13,777 |
15 | 14,052 |
16 | 14,052 |
17 | 14,052 |
18 | 14,052 |
19 | 14,052 |
20 | 14,052 |
21 | 14,052 |
22 | 14,052 |
23 | 14,052 |
24 | 14,052 |
25 | 14,052 |
26 | 14,052 |
27 | 14,052 |
28 | 14,052 |
29 | 14,052 |
30 | 14,052 |
Potential Performance Stipends Based Upon Evaluation
Chief Custodians Elementary: 1,500
Chief Custodians Middle School/High School: 2,500
ADOPTED: 1/23/89; 10/23/89; 2/25/91; 6/21/93; 7/1/97; 7/1/99; 7/1/00; 7/1/01; 11/24/03; 5/24/04; 5/23/05; 5/22/06; 5/21/07; 6/30/08
REVISED: 3/22/10, 6/20/11; 9/24/12; 07/08/13, 10/19/15, 7/1/16, 7/1/18; 10/18/21, 07/11/22, 6/26/23
4304 - Local Salary Supplement: Food Service Manager
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Years of Experience | Local |
0 | 5,857 |
1 | 5,951 |
2 | 6,043 |
3 | 6,132 |
4 | 6,226 |
5 | 6,316 |
6 | 6,408 |
7 | 6,501 |
8 | 6,591 |
9 | 6,685 |
10 | 6,776 |
11 | 6,866 |
12 | 6,960 |
13 | 7,052 |
14 | 7,143 |
15 | 7,238 |
16 | 7,238 |
17 | 7,238 |
18 | 7,238 |
19 | 7,238 |
20 | 7,388 |
21 | 7,388 |
22 | 7,388 |
23 | 7,388 |
24 | 7,388 |
25 | 7,534 |
26 | 7,534 |
27 | 7,534 |
28 | 7,534 |
29 | 7,534 |
30 | 7,534 |
ADOPTED: 11/10/75; 8/22/77; 6/19/78; 8/20/79; 8/18/80; 6/21/82; 8/20/84; 8/19/85; 8/25/86; 1/23/89; 10/23/89; 2/25/91; 6/21/93; 7/1/97; 7/1/99; 7/1/00; 7/1/01; 11/24/03; 5/24/04; 5/23/05; 5/22/06; 5/21/07; 6/30/08
REVISED: 3/22/10; 6/20/11; 9/24/12; 07/08/13, 10/19/15, 7/1/16, 7/1/18, 10/18/21, 6/26/23
4305 - Constable Market Analysis
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
To maintain a fiscally responsible constable compensation scale that is competitive with select districts in Kent and Sussex Counties, the district will evaluate the constable pay structure annually. The Chief Financial Officer shall establish a market value for the constable position by averaging salary data from select comparable and/or neighboring districts in Kent and Sussex Counties where applicable. The market-range shall be evaluated and adjusted accordingly. If upon evaluation for adjustment, the market value decreases for the position, no adjustment shall be made.
ADOPTED: 6/26/23
4306 - Local Salary Supplement: Critical Need Positions
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The District administration is authorized to offer a local supplement, up to 30% of the local scale amount, to critical need positions (such as psychologists and speech therapists).
ADOPTED: 12/21/74; 8/22/77; 6/19/78; 8/20/79; 8/18/80; 6/21/82; 8/15/83; 8/29/84; 8/19/85; 8/25/86; 1/23/89; 10/23/89; 12/16/91; 6/21/93; 7/1/97; 7/1/99; 7/1/00; 7/1/01; 11/24/03; 5/24/04; 5/23/05; 5/22/06; 5/21/07; 4/21/08 REVISED: 3/22/10, 6/20/11; 9/24/12; 07/08/13, 10/19/15, 7/1/16, 7/1/18, 9/17/18, 7/10/23
4308 - Salary Schedule: Substitutes
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Persons employed as substitutes shall be paid as follows:
1. Teachers - Substitute teachers will be compensated in accordance with the individual's classification as a Class A, Class B, or Class C substitute on the salary scale found in 14 Delaware Code, Chapter 13, Section 1326. Substitute teachers serving in a long-term capacity shall receive, at a minimum, an increase of 1.35 times their Class (A, B or C) rate after 10 consecutive days of service in the same teaching assignment, or as otherwise approved by district office administration.
2. Paraprofessionals – Substitute paraprofessionals will be compensated in accordance with the Class C Substitute rate found in 14 Delaware Code, Chapter 13, Section 1326. Milford School District may approve a paraprofessional substitute serving in a critical needs capacity to be compensated at the substitute teacher rate for which they qualify. Class C substitute paraprofessionals serving in a long-term capacity shall receive, at a minimum, an increase of 1.35 times their Class C rate after 10 consecutive days of service in the same assignment, or as otherwise approved by district office administration.
3. Custodian – Substitute custodians will be compensated in accordance with the hourly rate calculated at 0 years’ experience for salary scales found in 14 Delaware Code, Chapter 13, Section 1311, Custodian and the local Custodial/Maintenance Negotiated Agreement. (The annual salary shall be divided by 261 days and then further divided by 8 hours.)
4. Child Nutrition – Substitute child nutrition workers will be compensated in accordance with the hourly rate identified at 0 years’ experience.
5. Secretaries – Substitute secretaries will be compensated in accordance with the hourly rate calculated at 0 years’ experience for salary scales found in 14 Delaware Code, Chapter 13, Section 1308, Senior Secretary and the local Secretary Negotiated Agreement. (The annual salary shall be divided by 261 days and then further divided by 7.5 hours) Hourly rate is used for personnel working less than a full workday.
6. School Nurse – Substitute nurses will be compensated $200.00 per day.
ADOPTED: 7/18/77; 12/19/78; 1/21/80; 1/19/81; 10/23/89; 2/25/91; 6/21/93; 7/1/97; 5/24/99; 10/1/2000; 9/23/02; 12/16/02; 2/24/03; 7/8/13; 12/25/16; 6/19/17; 12/17/18; 8/19/19; 4/25/22; 11/21/22
4309A - Employment Procedure: Limited Contracts
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The following procedures will be used to employ personnel for Limited Contracts
Limited Contracts - Instruction are defined as additional responsibilities that require significant time beyond the regularly scheduled school day. Compensation shall be paid to staff performing the approved Limited Contract based upon the following categories 1,2,3,4,5. The Limited Contract of compensation categories shall be based upon the number of hours required and the position’s level of responsibility.
1. All Limited Contracts - Instruction terminate at the end of each school year.
2. Those staff members that were employed under a Limited Contract – Instruction the previous school year may be recommended by administration, without posting or advertising the position, to the Board if they received a satisfactory rating. Each staff member holding a Limited Contract - Instruction shall receive an evaluation by June 30 of each year.
3. The district reserves the right not to renew any contract regardless of the proficiency rating.
Limited Contracts - Athletics assignments are defined as additional responsibilities involving coaching, training, and monitoring student athletes in various sporting activities which require significant time beyond the regularly scheduled school day. Compensation shall be paid to staff performing approved Limited Contract - Athletics based upon the following categories A,B,C,D,E. The assignment of compensation categories shall be based upon the number of after-school hours required, the position’s level of administrative responsibility, the number of students involved in the sport, the number of days in the season, the liability of the sport due to injury risks, number of events, number of staff supervised and the general exposure of the sport.
1. All Limited Contracts terminate at the end of each school year.
2. Those staff members that were employed under a Limited Contract - Athletics the previous school year may be recommended by administration, without posting or advertising the position, to the Board for that position if they received a satisfactory rating. Each staff member holding a Limited Contract - Athletics shall receive an evaluation by June 30 of each year.
3. The district reserves the right not to renew any coaching contract regardless of the proficiency rating. Coaching positions held by a person who is not an employee of the school district hired under Delaware Interscholastic Athletic Association regulation 14 DE Admin. Code 1008/1009 7.2 Emergency Coaches may not be renewed if a qualified district employee applicant becomes available to assume that position.
Limited Contract Employment Procedures:
A. If a vacancy exists, the Principal or Athletic Director shall post the position.
B. The Principal or Athletic Director will first attempt to fill the vacancy from within the same building.
C. If a position cannot be filled from within the same building, the Principal or Athletic Director shall consider other district employees.
D. If a position cannot be filled from within the school district, the Principal or Athletic Director shall consider outside applicants who are at least 21 years of age. For Limited Contracts - Athletics outside candidates must meet conditions of 14 DE Admin. Code 1008/1009 7.2 Emergency Coaches.
E. If interviews are required, the committee shall consist of at least three people.
a. Limited Contract – Instruction: Administrator, Teacher, one additional employee
b. Limited Contract – Athletics: Administrator, Athletic Director, one additional employee
F. The committee shall recommend one candidate to the Superintendent, who may also interview the candidate.
REVISED: 3/22/10; 6/7/10; 7/12/10; 11/25/13; 3/18/19
4309C - Game Attendant Stipends
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The following payments shall be made for game attendants for all sporting contests.
Each payment is per contest.
Game Attendant $40.00
Football Game Manager $80.00
Nurses State approved hourly rate.
ADOPTED: 11/24/03; 12/22/03; 6/28/04; 12/12/05; 5/21/07; 6/30/08
REVISED: 7/12/10; 2/25/13; 11/25/13; 11/15/21
4309D - Limited Contract Positions
MILFORD SCHOOL DISTRICT
School |
Position |
Category |
District |
Coordinator, Odyssey of the Mind Elementary |
5 |
District |
Coordinator, Odyssey of the Mind Secondary |
5 |
District |
Mentor Site Coordinator |
3 |
District |
Lead School Nurse |
3 |
District |
Lead School Counselor |
3 |
District |
Lead Safety Officer |
3 |
District |
Mentor Teacher |
3 |
District |
Resident Teacher Mentor |
3 |
District |
Athletic Director |
A |
High |
Cheerleading Coach –Winter |
C |
High |
Cheerleading Coach – Fall |
C |
High |
Field Hockey Coach, Head |
B |
High |
Field Hockey Coach, Asst. |
D |
High |
Football Coach, Head |
A |
High |
Football Coach, Asst. (Defensive Coord.) |
B |
High |
Football Coach, Asst. (Offensive Coord.) |
B |
High |
Football Coach, Asst. |
D |
High |
Football Coach, Asst. |
D |
High |
Football Coach, Asst. |
D |
High |
Football Coach, Asst. |
E |
High |
Soccer Boys Coach, Head |
B |
High |
Soccer Boys Coach, Asst. |
D |
High |
Cross Country Coach, Head |
B |
High |
Cross Country Coach, Asst. |
D |
High |
Basketball Boys Coach, Head |
B |
High |
Basketball Boys Coach, Asst. |
D |
High |
Basketball Boys Coach, Asst. – Freshman Coach |
D |
High |
Basketball Girls Coach, Head |
B |
High |
Basketball Girls Coach, Asst. |
D |
High |
Wrestling Coach, Head |
B |
High |
Wrestling Coach, Asst. |
D |
High |
Winter Track, Head |
C |
High |
Winter Track, Asst. |
D |
High |
Winter Track, Asst. |
D |
High |
Swim Coach, Head |
B |
High |
Swim Coach, Asst. |
D |
High |
Baseball Coach, Head |
B |
High |
Baseball Coach, Asst. |
D |
High |
Baseball Coach, Asst. - JV Coach |
D |
High |
Softball Girls Coach, Head |
B |
High |
Softball Girls Coach, Asst. |
D |
High |
Softball Girls Coach, Asst. - JV Coach |
D |
High |
Track Coach, Head |
B |
High |
Track Coach, Asst. |
D |
High |
Track Coach, Asst. |
D |
High |
Track Coach, Asst. |
D |
High |
Track Coach, Asst. |
D |
High |
Tennis Boys Coach, Head |
C |
High |
Tennis Girls Coach, Head |
C |
High |
Golf Coach, Head |
C |
High |
Soccer Girls Coach, Head |
B |
High |
Soccer Girls Coach, Asst. |
D |
High |
Lacrosse Boys Coach, Head |
B |
High |
Lacrosse Boys Coach, Asst. |
D |
High |
Lacrosse Girls Coach, Head |
B |
High |
Lacrosse Girls Coach, Asst. |
D |
High |
Volleyball Coach, Head |
B |
High |
Volleyball Coach, Asst. |
D |
High |
Unified Basketball Coach |
D |
High |
Unified Track Coach |
D |
High |
Theatrical Drama/Musical Director |
1 |
High |
Theatrical Choreography |
3 |
High |
Theatrical Stage/Set |
3 |
High |
Theatrical Pit Conductor |
3 |
High |
Theatrical Lighting |
3 |
High |
Theatrical Producer, Fall & Spring |
3 |
High |
Instructional Coach, Visual & Performing Arts |
3 |
High |
Instructional Coach, English |
3 |
High |
Instructional Coach, Math |
3 |
High |
Instructional Coach, CTE |
3 |
High |
Instructional Coach, Physical & Drivers Ed |
3 |
High |
Instructional Coach, Science |
3 |
High |
Instructional Coach, Social Studies |
3 |
High |
Instructional Coach, Special Education |
3 |
High |
Instructional Coach, World Language |
3 |
High |
Instructional Coach, Technology |
3 |
High |
Band Director |
1 |
High |
Asst. Band Director |
3 |
High |
Advisor, Health Occupations Student Association (HOSA) |
4 |
High |
Advisor, Educator’s Rising |
4 |
High |
Advisor, Business Professional of America (BPA) |
4 |
High |
Advisor, DECA |
4 |
High |
Advisor, Varsity Club |
4 |
High |
Advisor, National Honor Society |
4 |
High |
Advisor, Spanish Honor Society |
5 |
High |
Advisor, Math League |
4 |
High |
Advisor, Technology Student Association (TSA) |
4 |
High |
Advisor, Freshman Class |
4 |
High |
Advisor, Sophomore Class |
4 |
High |
Advisor, Junior Class/Prom |
3 |
High |
Advisor, Senior Class |
4 |
High |
Advisor, Homecoming |
4 |
High |
Advisor, FFA |
|
High |
Advisor, Student Government Association (SGA) |
3 |
High |
Advisor, Interact Club |
3 |
High |
Coordinator, Band Front (Color Guard) |
5 |
High |
Weight Room Coordinator- Fall/Winter |
D |
High |
Weight Room Coordinator- Winter/Spring |
D |
High |
Weight Room Coordinator - Summer |
C |
Central |
Advisor, FFA |
4 |
Central |
Advisor, Business Professional of America (BPA) |
4 |
Central |
Advisor, Health Occupations Student Association (HOSA) |
4 |
Central |
Advisor, Student Council |
4 |
Central |
Advisor, Yearbook |
4 |
Central |
Advisory, Technology Student Association (TSA) |
4 |
Central |
Advisor, National Junior Honor Society |
4 |
Central |
Instructional Coach, English |
3 |
Central |
Instructional Coach, Mathematics |
3 |
Central |
Instructional Coach, Social Studies |
3 |
Central |
Instructional Coach, Science |
3 |
Central |
Instructional Coach, Special Education |
3 |
Central |
Instructional Coach, Related Arts |
3 |
Central |
Instructional Coach, Technology |
3 |
Central |
Band Director |
2 |
Central |
Chorus Director |
3 |
Central |
Theatrical Director |
2 |
Central |
Assistant Theatrical Director |
3 |
Central |
Athletic Events Coordinator, Fall |
E |
Central |
Athletic Events Coordinator, Winter |
E |
Central |
Athletic Events Coordinator, Spring |
E |
Central |
Cheerleading Coach –Fall |
E |
Central |
Cheerleading Coach –Winter |
E |
Central |
Field Hockey Coach, Head |
C |
Central |
Field Hockey Coach, Asst. |
E |
Central |
Lacrosse Boys Coach, Head |
C |
Central |
Lacrosse Boys Coach, Asst. |
E |
Central |
Soccer Boys Coach, Head |
C |
Central |
Soccer Boys Coach, Asst. |
E |
Central |
Football Coach, Head |
B |
Central |
Football Coach, Asst. |
D |
Central |
Football Coach, Asst. |
D |
Central |
Volleyball Girls Coach, Head |
C |
Central |
Volleyball Girls Coach, Asst. |
E |
Central |
Basketball Boys Coach, Head |
C |
Central |
Basketball Boys Coach, Asst. |
E |
Central |
Basketball Girls Coach, Head |
C |
Central |
Basketball Girls Coach, Asst. |
E |
Central |
Wrestling Coach, Head |
C |
Central |
Wrestling Coach, Asst. |
E |
Central |
Cross Country Coach, Head |
C |
Central |
Baseball Coach, Head |
C |
Central |
Baseball Coach, Asst. |
E |
Central |
Softball Coach, Head |
C |
Central |
Softball Coach, Asst. |
E |
Central |
Soccer, Girls Coach, Head |
C |
Central |
Soccer, Girls Coach, Asst. |
E |
Central |
Track Coach, Head |
C |
Central |
Track Coach, Asst. |
E |
Banneker |
Advisor, Girls on the Run |
5 |
Banneker |
Advisor, Honor Society |
4 |
Banneker |
Advisor, Student Council |
4 |
Banneker |
Advisor, Yearbook |
3 |
Banneker |
Instructional Coach, Related Arts |
3 |
Banneker |
Instructional Coach, Grade 1 |
3 |
Banneker |
Instructional Coach, Grade 2 |
3 |
Banneker |
Instructional Coach, Grade 3 |
3 |
Banneker |
Instructional Coach, Grade 4 |
3 |
Banneker |
Instructional Coach, Grade 5 |
3 |
Banneker |
Instructional Coach, Technology |
3 |
Banneker |
Instructional Coach, Special Education |
3 |
Ross |
Advisor, Girls on the Run |
5 |
Ross |
Advisor, Honor Society |
4 |
Ross |
Advisor, Student Council |
4 |
Ross |
Advisor, Yearbook |
3 |
Ross |
Instructional Coach, Related Arts |
3 |
Ross |
Instructional Coach, Grade 1 |
3 |
Ross |
Instructional Coach, Grade 2 |
3 |
Ross |
Instructional Coach, Grade 3 |
3 |
Ross |
Instructional Coach, Grade 4 |
3 |
Ross |
Instructional Coach, Grade 5 |
3 |
Ross |
Instructional Coach, Special Education |
3 |
Ross |
Instructional Coach, Technology |
3 |
Mispillion |
Advisor, Girls on the Run |
5 |
Mispillion |
Advisor, Honor Society |
4 |
Mispillion |
Advisor, Student Council |
4 |
Mispillion |
Advisor, Yearbook |
3 |
Mispillion |
Instructional Coach, Related Arts |
3 |
Mispillion |
Instructional Coach, Grade 1 |
3 |
Mispillion |
Instructional Coach, Grade 2 |
3 |
Mispillion |
Instructional Coach, Grade 3 |
3 |
Mispillion |
Instructional Coach, Grade 4 |
3 |
Mispillion |
Instructional Coach, Grade 5 |
3 |
Mispillion |
Instructional Coach, Technology |
3 |
Mispillion |
Instructional Coach, Special Education |
3 |
Morris |
Instructional Coach, Kindergarten |
3 |
Morris |
Instructional Coach, Kindergarten |
3 |
Morris |
Instructional Coach, Kindergarten |
3 |
Morris |
Instructional Coach, Kindergarten |
3 |
Morris |
Instructional Coach, Kindergarten |
3 |
Morris |
Instructional Coach, Pre-K |
3 |
Morris |
Instructional Coach, Technology |
3 |
Morris |
Advisor, Yearbook |
3 |
* Limited Contracts may be added at the discretion of the Superintendent during the school year, with subsequent Board approval of the candidate necessary prior to the contract beginning.
Board Approved: 7/6/21
Revised: 8/22/22
4309E - Volunteer Coaching Assistants
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District believes the success of our sports programs are enhanced through the volunteer efforts of parents and others. The District supports volunteerism and greatly appreciates this additional support for our students and our sports programs. The following Board Policy is meant to help define the important role of our volunteer coaching assistants and establish some parameters to help reduce liability for our volunteers and the district.
Volunteer Coaching Assistants may:
- provide support with in-season supervision and skill training in practices under the supervision of a paid coach
- provide limited on-field, sideline, bench and dugout coaching assistance during practices and games providing they do so under the direction of the head coach and adhere to the requirements of this policy
- maintain records and statistics for the team
- assist with scouting teams that the district will play
- may intervene between student-athletes to prevent or curtail disagreements or confrontations. Any difficulties with student athletes must be reported to the head coach for resolution.
Volunteer Coaching Assistants may not:
- initiate a reprimand or administer disciplinary action toward a student-athlete.
- verbally engage with game officials.
- display improper language or decorum with students, parents/guardians, school staff and/or spectators at any time.
Prior to working with student-athletes Volunteer coaching assistants must:
- be at least 20 years of age.
- have a satisfactory Criminal Background Check.
- have a satisfactory Child Protection Registry Check. ï‚· receive Milford School Board approval.
- sign the Volunteer Agreement and Volunteer Coaching Assistant Agreement.
- be approved by Head Coach and Principal.
All volunteer coaching assistants must sign a copy of this policy agreeing to comply with its requirements prior to any in-season participation with student-athletes on the team.
I, ___________________________________, do agree to comply with all stipulations and requirements in accepting this position as a Volunteer Coaching Assistant for the sport of _________________ for the _______________ season. I understand that failing to comply with this policy at any time will result in immediate termination as a Volunteer Coaching Assistant.
_________________________________________________
Volunteer Coaching Assistant
Date_________________________________________________
_________________________________________________
Recommending Head Coach
Date _________________________________________________
Milford SCHOOL DISTRICT
VOLUNTEER agreement
Milford School District strives to make every reasonable effort to provide a safe learning environment for students working with Volunteers. Subsequently, the District requires the following confidential information from Volunteers who directly work with students.
I understand the Milford School District reserves the right to deny my application to serve as Volunteer.
I, as a Volunteer working in the Milford School District, fully understand that this position is, as stated, on a volunteer basis, which inherent in its meaning, entitles me to no pay or any form of compensation for my services.
I understand that my status as an approved Volunteer can be terminated without notice at any time by the school district.
I understand that any misrepresentation of my credentials, qualifications or background can result in termination as a Volunteer without notice at any time by the school district.
I agree to respect confidentiality when dealing with students, parents/guardians and school staff.
I agree to abide by the rules and policies of the Milford School District. I hereby release the District, its board and its agents as well as all providers of information, from any liability related to furnishing and receiving information related to this process.
__________________________________ ____________________
Signature of Volunteer Date
ADOPTED: 1/28/08
REVISED: 7/12/10; 8/20/18
4310 - Calculation of Hourly Rate of Pay
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Hourly rate of pay calculation for custodians:
1. Total yearly state and local salary divided by 261 days equals the daily rate.
2. The daily rate divided by eight (8) hours per day equals the hourly rate.
Hourly rate of pay calculation for 10-month (188 days) employees:
1. Total yearly state and local salary divided by 188 days equals the daily rate.
2. The daily rate divided by seven and one-half (7 ½) hours per day equals the hourly rate.
Hourly rate of pay calculation for administrators and secretaries:
1. Total yearly state and local divided by 261 days equals the daily rate.
2. The daily rate divided by seven and one-half (7 ½) hours per day equals the hourly rate.
ADOPTED: 7/18/77; 10/23/89; 8/23/99; 7/1/01; 6/22/15
4316 - Medical/Hospital Insurance
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford School District will participate fully in the State subsidized plan of medical/hospital insurance as authorized in 23 Delaware Code, Chapter 52.
Since 29 Del. C. Chapter 52 does not provide basic medical/hospital insurance coverage for personnel who have not completed at least three months of employment for the State of Delaware, the Board agrees to subsidize said medical/hospital insurance coverage for these full time employees from local funds in an amount not to exceed identical coverage provided for experienced employees by the State. Coverage from local funds will terminate as soon as the employee qualifies and is enrolled in the State subsidized program.
Any first year full time employee who qualifies for participation in the State medical/hospital insurance program, except for the three month experience clause, is eligible for inclusion in the local program.
ADOPTED: June 15, 1970
AMENDED: July 18, 1977; 2/25/13
4317 - Death Benefit for Employees
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Provisions for settlement of financial matters for employees who die while employed by the Milford School District shall be authorized in accordance with the following procedures:
1. Regular salary authorized by State and local provisions owed to the employee at time of death will be calculated utilizing the formula (Daily rate as defined by the State Board of Education) X (Number days of authorized salary).
2. In addition to any regular salary owed to an eligible employee at time of death, the Milford School District may pay to the estate of the deceased eligible employee or to a specified beneficiary, a sum equal to twenty days pay at the per diem rate of the regular gross annual salary for the fiscal year during which death occurs.
3. The term eligible employee shall be defined as personnel who have been officially approved for regular employment and are included in the Milford School District payroll records at the time of death. Personnel, although not actively engaged in school district responsibilities during summer months, are considered to be under contractual obligation to the district and would, therefore, qualify for this benefit unless superseded by other causes such as retirement, resignation, or official leave other than sabbatical. Newly employed personnel will qualify for Milford School District Death Benefits thirty calendar days following the employee’s effective date of employment. (The term “effective date of employment” shall mean the first day any employee actually begins the performance of assigned duties and is added to the official payroll.)
4. The following would not be eligible for this benefit:
a. Substitute teachers
b. Those who provide services to Milford School District on a contracted basis rather than as regularly employed personnel elected by the Board of Education.
c. Personnel whose death occurs after an official resignation or retirement date.
d. Personnel on leave from the School District except in the case of authorized sabbatical leave.
5. In the event of local or national disaster or for any other valid reason, the Milford Board of Education may refrain from payment of this benefit. The enactment of this policy in no way constitutes a contractual agreement between the Milford School District and its employees regarding any other provisions contained herein with the exception of subsection “1.”
6. The Board may request legal proof of death prior to payment of the death benefit if circumstances warrant such action.
ADOPTED: 11/17/69; 12/15/69; 7/18/77
4319 - Holiday Schedule: Twelve Month Employees
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
POLICY 4319
HOLIDAY SCHEDULE: TWELVE MONTH EMPLOYEES
The following holiday schedule will be observed by all twelve-month, full time employees of the Milford School District and schools will be closed:
Independence Day*
Labor Day*
Thanksgiving Day*
Thanksgiving Friday*
Christmas Day*
New Year’s Day*
Martin Luther King, Jr. Day*
Presidents Day
Good Friday*
Easter Monday (in lieu of State Columbus Day Holiday)
Memorial Day*
Juneteenth*
General Election Day (every two years)
Return Day (Half Day every two years)
Veterans' Day
Holidays that occur on a non-workday, including a weekend, shall be observed in accordance with Title 1, Chapter 5 §501, Delaware Code, as amended.
* State Holidays for Merit Employees
ADOPTED: March 16, 1970
AMENDED: July 18, 1977; 7/1/00; 11/26/01; 5/19/03; 9/24/12; 3/21/22
4320 - Vacation Schedule
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The following vacation schedule shall apply to all full-time twelve (12) month personnel:
1. Vacation period: Fiscal year, July 1 to June 30.
2. Experience for vacation purposes shall include only continuous employment in the Milford School District from date last hired.
3. Authorized vacation may be taken up to the number of days earned. Earned days will be added after each month. Vacation time will not be approved against future vacation credit.
4. Schedule –
ADMINISTRATIVE/SUPERVISORY PERSONNEL
a. Twenty-six (26) days per year (2.17 days per month)
CUSTODIAL PERSONNEL
a. Years of Continuous Service Per Month Per Year
0 through 5 years 1.5 18
6 through 15 years 1.75 21
16 and over 2.0 24
SECRETARIAL PERSONNEL, TECHNOLOGY DEPT. PERSONNEL, TWELVEMONTH PSYCHOLOGISTS AND OTHER TWELVE-MONTH PROFESSIONAL PERSONNEL
a. Yrs. Continuous Service Per Month Per Year
0 through 5 1.5 18
6 through 15 1.75 21
16 and over 2.0 24
5. Accrued vacation time with another state agency shall not be transferred to the Milford School District.
6. Persons employed on or before the 15th of the month will receive full credit for that month. Persons resigning after the 15th of the month will receive full credit for the month.
7. Accumulated vacation days: Vacation days may be accumulated up to forty-two (42). Where, prior to the end of a fiscal year, an employee has accumulated more than forty-two (42) days of vacation, such vacation shall be adjusted to forty-two days (42) days at the end of such fiscal year.
8. The administrator has been reimbursed for coursework in the prior 24 months and terminates employment for reasons other than retirement or disability. Under these circumstances, the final paycheck shall be reduced by the amount of any coursework reimbursement made by the district in the prior 24-month period. If accumulated vacation balance is insufficient to recover these costs, any remaining amount will be deducted from the final lag pay.
9. If an employee is scheduled to work and cannot get to work because of the weather or an emergency, such days shall be charged against accrued vacation.
10. Unexcused absences shall be charged against accrued vacation.
11. Twelve-month employees who maintain a good attendance record may earn up to two additional vacation days per year. Two (2) additional vacation days shall be granted if an employee is absent for three (3) or less days in the prior fiscal year. One (1) additional vacation day will be granted to employees who are absent only four (4) days in the prior fiscal year. (Definition of absence includes all use of sick time, to include personal leave. The only exclusion is the donation of sick time to another employee.) Employees must have one full calendar year of employment with the District to be eligible.
12. Vacations can only be scheduled with the approval of the immediate supervisor and the Superintendent. Vacation may not be scheduled at a time when the employee's absence would require the employment of a substitute or at a time when it would interfere with the normal operations of the school. Official vacation records will be maintained by the Personnel Office. 13. All twelve-month employees must take vacation over the winter holiday from December 24 through January 1 as all District facilities will be closed. Vacation days will be deducted at the beginning of the fiscal year to insure coverage of this mandatory vacation period. Superintendent may grant permission for staff to work over the winter holiday in unusual situations.
ADOPTED: 6/15/70; 1/17/72; 7/18/77; 7/20/81; 8/19/85; 7/1/91; 12/16/91; 6/24/96; 1/28/97; 7/1/00; 5/19/03; 3/26/07; 9/24/12, 7/19/21
4323 - Local Salary Supplement: Cafeteria Workers
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Years Experience | Local |
---|---|
0 | 2.33 |
1 | 2.36 |
2 | 2.37 |
3 | 2.38 |
4 | 2.42 |
5 | 2.45 |
6 | 2.46 |
7 | 2.50 |
8 | 2.51 |
9 | 2.52 |
10 | 2.54 |
11 | 2.55 |
12 | 2.57 |
13 | 2.61 |
14 | 2.62 |
15 | 2.64 |
16 | 2.64 |
17 | 2.64 |
18 | 2.64 |
19 | 2.64 |
20 | 2.73 |
21 | 2.73 |
22 | 2.73 |
23 | 2.73 |
24 | 2.73 |
25 | 2.79 |
26 | 2.79 |
27 | 2.79 |
28 | 2.79 |
29 | 2.79 |
30 | 2.79 |
High School and Middle School Assistants: additional $ .95 per hour
Elementary School Lead Workers: additional $ .45 per hour
Effective July 1, 2023:
Completion of two (2) prescribed Food Services Training Program Units sponsored by the Department of Public Instruction: Additional thirty ($ .30) cents per hour.
Completion of four (4) prescribed Food Services Training Program Units sponsored by the Department of Public Instruction: Additional forty-five ($ .45) cents per hour.
ADOPTED: 1/19/81; 6/21/82; 8/20/84; 8/19/85; 8/25/86; 1/23/89; 10/23/89; 2/25/91; 6/21/93; 7/1/97; 7/1/99; 7/1/01; 11/24/03; 5/24/04; 5/23/05; 5/22/06; 5/21/07; 6/30/08
REVISED: 3/22/10; 6/20/11; 9/24/12; 07/08/13; 12/15/14, 10/19/15, 7/1/16, 7/1/18, 10/18/21,6/26/23
4324 - Fringe Benefit Program
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. The District agrees to make all State of Delaware provided benefits available to all eligible employees. All rules and regulations promulgated by the State of Delaware shall apply.
ADOPTED: 9/21/82; 8/15/83; 8/20/84; 8/19/85; 8/25/86; 1/19/87; 2/22/88; 7/1/89; 12/16/91; 3/28/94; 3/27/95; 2/26/96; 4/27/98; 7/1/99; 5/20/13
4326 - Salary Schedule: Hourly Rates
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Teacher:
- Instructional: State Hourly Teacher Rate
- Non-Instructional: 75% of State Hourly Rate
Paraprofessional:
State Hourly Paraprofessional Rate
Other (Hourly and Casual/Seasonal):
- Instructional Tutors: Hourly Substitute Rate by Class +35%
-Non-Instructional Interns: Minimum Wage
-Specialists/Consultants: As Negotiated
ADOPTED: June 29, 1998; 2/25/02; 3/24/03; 4/26/04; 5/21/07; 6/30/08; 7/6/09, 1/17/17; 4/25/22
4327 - Retirement Gift and Early Notification Compensation
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Milford School District employees who retire and receive a pension shall be eligible. Only years of service to the Milford School District shall be counted.
Years of Service | Amount of Gift |
---|---|
40 and above | $400 |
35 to 39 | 350 |
30 to 34 | 300 |
25 to 29 | 250 |
20 to 24 | 200 |
15 to 19 | 150 |
10 to 14 | 100 |
0 to 9
|
50 |
The immediate supervisor of the retiring employee shall recommend to the Superintendent or his/her designee an appropriate gift.
For those retirees providing early notification as requested by the District Personnel Office, a fixed compensation amount of $600 shall be added to the eligible employee’s final contract payment and such payment shall be considered as creditable compensation for pension purposes pursuant to Title 29 Section 5501(c) of the Delaware Code.
ADOPTED: 2/16/87; 6/20/05
4328 - Salary Schedule: Bus Drivers/Bus Aide on District Owned Buses
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The hourly rate paid to bus drivers employed by the district to drive district owned buses is as follows:
Years Exp | Driver | Aide |
---|---|---|
0 | 16.71 | 13.66 |
1 | 16.90 | 13.95 |
2 | 17.12 | 14.28 |
3 | 17.33 | 14.59 |
4 | 17.55 | 14.90 |
5 | 17.77 | 15.18 |
6 | 17.99 | 15.51 |
7 | 18.21 | 15.81 |
8 | 18.45 | 16.12 |
9 | 18.66 | 16.42 |
10 | 18.90 | 16.74 |
11 | 19.17 | 17.05 |
12 | 19.39 | 17.35 |
13 | 19.64 | 17.66 |
14 | 19.89 | 17.98 |
15 | 20.13 | 18.28 |
16 | 20.42 | 18.58 |
17 | 20.66 | 18.89 |
18 | 20.94 | 19.21 |
19 | 21.19 | 19.51 |
20 | 21.47 | 19.83 |
21 | 21.77 | 20.13 |
22 | 22.02 | 20.47 |
23 | 22.35 | 20.75 |
24 | 22.35 | 20.75 |
25 | 22.35 | 20.75 |
26 | 22.35 | 20.75 |
27 | 22.35 | 20.75 |
28 | 22.35 | 20.75 |
29 | 22.35 | 20.75 |
30 | 22.35 | 20.75 |
ADOPTED: 12/15/86; 10/23/89; 2/25/91; 6/21/93; 7/1/97; 7/1/99; 8/23/99; 8/21/00; 7/1/01; 7/22/02; 8/25/03; 10/27/03; 5/24/04; 5/23/05; 6/20/05; 7/6/09
REVISED: 3/22/10; 6/20/11; 07/08/13, 10/19/15, 7/1/16, 7/1/18, 10/18/21
4330 - Employee of the Year Awards
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
All employees who receive an award will be recognized at an annual district-wide ceremony to honor their accomplishment.
Employee of the Year | Award amount |
---|---|
|
$300 each |
|
$100 |
|
$300 each |
|
An additional $1700 (Paraprofessional award winner additional $1600)
|
|
An additional $1700 |
(Award winner is not eligible for another district employee of the year award.) |
$2000 |
This award amount shall be added to the employee’s annual salary and shall be considered as creditable compensation for pension purposes pursuant to 29 Del. C. 5501 (c).
ADOPTED: 6/22/92; 2/23/98; 4/26/04; 5/24/04; 8/23/04;
REVISED: 3/22/10; 6/7/10; 6/20/11; 9/24/12; 6/22/15; 2/24/20; 3/21/22; 8/22/22
4331 - Criminal Background Checks
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Criminal Background Checks must be done in accordance with Section 745 Criminal Background Check for Public School Related Employment, Title 14 Delaware Administrative Code and completed through the Delaware State Bureau of Investigation. It is the employee’s responsibility to pay for the Criminal Background Check.
ADOPTED: 10/28/13
4332 - Federal Family and Medical Leave Policy
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
An employee of the Milford School District may be eligible to take unpaid family and medical leave under the federal law, the Family and Medical Leave Act or certain leave under the National Defense Authorization Act, which amends FMLA (collectively, "FMLA").
The Milford School District’s policy is to follow FMLA, its regulations and the Department of Labor's (DOL's) notices. If an employee has questions regarding FMLA, they should contact the Chief Financial Officer or the Finance and Benefits department.
Milford School District reserves all rights under FMLA and other leave laws, and counts available FMLA leave using the rolling calendar basis. This is measured backward from the date an employee uses any FMLA leave. Milford School District counts FMLA leave concurrently with paid leave, meaning that used FMLA leave, which is unpaid, will be paid to the extent there is available leave days, which will reduce the leave balance. It is the employee’s responsibility to notify a supervisor or the Chief Financial Officer of absences that may be covered by FMLA.
The need to take non-emergency leave should generally be requested at least 30 days, or as soon as practical, in advance of the date the leave is expected to begin. In cases of emergency, notice should be given as soon as possible (or by a representative if the employee is incapacitated), and the application form should be completed as soon as practical.
Failure to provide adequate notice or documentation may result in a delay or denial of the leave. The employee must provide sufficient information regarding the reason for an absence for Milford School District to know that protection may exist under this policy. Failure to provide this information will result in delay or forfeiture of rights under this policy. This means the absence may then be counted against the employee’s record for purposes of discipline for attendance or similar matters. All absence procedures must be followed unless otherwise preapproved.
This policy is separate from any policy or guidance related to the State of Delaware Paid Family Leave Act.
ADOPTED: 12/19/94
AMENDED: 8/25/03; 2/25/08; 4/27/09; 3/25/13; 2/19/19
4333 - Course Reimbursement: Child Nutrition Staff
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
The Milford Board of Education will reimburse child nutrition staff for college courses taken and satisfactorily completed. The following definitions shall apply to this program:
1. Reimbursement shall be at the Del Tech tuition rate per credit in effect at the time the course is taken, or less if the exact cost of the course is less that the Del Tech rate.
2. This policy limits the number of credit hours eligible for reimbursement to nine (9) pre-approved credit hours per fiscal year (July 1 to June 30).
3. Credits subsidized by any other agency are not eligible for reimbursement under the provisions of this program.
4. All courses for which reimbursement is to be requested must receive prior approval from the Child Nutrition Supervisor.
5. Approvable courses shall be those which are a part of a planned food service/ dietetic program or those which will directly result in improvement of the particular child nutrition employee.
6. Eligibility for participation in this program is limited to those child nutrition employees who are employed by the Milford School District at the time of reimbursement.
7. Reimbursement will be made for only those credit hour costs incurred for courses that have been "completed" and for which a "C" or better grade has been earned.
ADOPTED: August 28, 1995
REVISED: 4/26/10
4334 - Retirement Sick Day Benefit Program
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Upon the retirement of a Milford School District employee, the Milford Board of Education agrees to compensate the employee for unused sick days accumulated above 90 and up to and including 140.
1. Effective July 1, 2011, termination pay shall be at a rate of $30 per sick day for day 91 through 140, not to exceed the defined 50 days.
2. A full-time employee is defined as a person who works a minimum of thirty (30) hours per week.
• Termination pay benefits for part-time employees (less than thirty (30) hours per week) shall be prorated.
3. To be eligible, the retiring employee must have been employed with the Milford School District for a minimum of 5 years.
REVISED: 6/24/97; 7/12/04; 8/3/09; 6/20/11
4335 - Donated Sick Leave
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
One or more employees of a public school district may transfer accrued, unused sick leave days to one or more other employees of the same public school district. Donations must be in increments of whole days made available to recipients for a catastrophic illness of a recipient or of a member of a recipient's family. Any donated sick leave shall be required to comply with the following requirements:
1. For every two days donated, one will be made available to the recipient.
2. Catastrophic Illness: illness or injury as diagnosed by a physician rendering an employee or a member of an employee's family unable to work for a period greater than 5 calendar weeks. In the case of a family member who does not work, the medical equivalent of "unable to work." Separate work periods of 7 consecutive work days may accrue to the 5 calendar week period. Family member is defined as an employee's spouse, son, daughter or parent who resides with the employee and who requires the personal attention of the employee during the family member's catastrophic illness.
3. The district will convert one-half of the donor’s contributed days to a cash value which will subsequently be reconverted to hours of leave based upon the recipient’s rate of pay.
4. Must be employed 6 consecutive months to become eligible.
5. Recipient must have used all sick and personal days and half of their annual leave to become eligible. However, when donated leave is for the catastrophic illness of a family member, the employee must have used all sick days, personal days, and annual leave.
6. Medical justification must be renewed every 30 days.
7. No individual can make a donation 6 months preceding retirement or resignation.
8. Recipient is entitled to the state share of salary only.
9. Cap on donated leave is over service span: 188 for 10 month individuals, 207 for 11 month individuals and 222 for 12 month employees.
10. Donated leave relates to funding, while family leave is a category of leave, so there is an established relationship between the two.
11. The Personnel Office will notify Milford School District staff via e-mail when an employee has requested Donated Leave and the number of days needed. The requesting employee’s identity will remain anonymous unless the employee provides written authorization to disclose their name. Requesting employees may not solicit leave days via e-mail or public notice.
ADDITIONAL CRITERIA:
1. Cases relating to Worker’s Compensation do not qualify. 2. Cases relating to Pension Disability do not qualify. This policy complies with the parameters as set aside by Delaware Code Title 14 §1318A.
ADOPTED: 10/26/98; 7/1/00; 6/23/03
4336 - Sabbatical Leave
4337 - Procedure for Implementation of the State of Delaware Short-Term and Long-Term Disability Insurance Plan
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
A. PURPOSE: To provide a written procedure for administering the State of Delaware’s Short-Term and Long-Term Disability Plan pursuant to Title 29, Section 5253 of the Delaware Code.
B. DEFINITION: The Short-Term Disability Plan allows eligible employees to take up to 6 months of short-term income protection if the employee cannot perform one or more of the essential duties of their occupation due to injury, sickness, pregnancy or other medical condition covered by the Plan. This policy limits sick leave use to an employee’s contract period and will follow the State of Delaware’s short term disability guidelines.
C. PROCEDURE:
1. Eligibility:
a. School District employees enrolled in the State of Delaware’s Short-Term and Long-Term Disability Insurance Plan.
2. Guidelines:
a. The Milford School District will provide connections to the State of Delaware services for Short Term Disability and Long Term Disability through the statewide benefits website www.ben.omb.delaware.gov. b. The district will provide the appropriate documentation and procedures to follow through statewide benefits.
D. INSURANCE FRAUD: Insurance fraud occurs when any employee with the intent to injure, defraud or deceive the School District and/or the State of Delaware and their Plan Administrator, provides false information or files a claim for benefits that contains any false, incomplete or misleading information. It is a crime for an employee to commit Insurance Fraud. Insurance Fraud is grounds for immediate termination and the District, State of Delaware and/or their Plan Administrator will also pursue all available legal remedies if an employee perpetrates Insurance Fraud.
For more information on the State of Delaware’s Disability Insurance Program, employee’s may reference Title 29, Section 5253 of the Delaware Code, or visit www.ben.omb.delaware.gov Section “Disability Insurance Program”.
REVISED: 6/30/08; 8/24/09, 11/24/14
4338 - Working Conditions for Employees
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
Safe and Hazardous Conditions
The Milford School District Board of Education recognizes that employees should work in safe and secure working conditions and that students, staff, and community groups should follow safety guidelines established by the Superintendent of Schools.
It is the policy of the board to provide safe and secure conditions in all facilities and to comply with all state and federal regulations pertaining to the safety and security of district employees, students, and community groups. The board also endorses all current safety requirements, regulations, and the implementation of safe work practices that assist in providing and maintaining a safe and secure environment.
All buildings shall be maintained to provide an environment that is conducive to learning even when repairs and renovations are being made.
To enhance safety and security at all school system facilities, all personnel shall abide by rules and regulations pertaining to safety and security as developed by the Superintendent. District personnel and community users shall comply with all safety and security standards and procedures during activities under their direction.
Administrators and supervisory personnel at all levels will be responsible for the implementation and maintenance of an ongoing safety program in the areas under their jurisdiction. Such an ongoing safety program shall include standards for schools and must be in compliance with all applicable building and fire code provisions. School and district administrators shall be responsible for ensuring that employees are not required to work under unsafe or unhealthy working conditions.
The Superintendent shall direct the development of emergency plans for individual schools and buildings of the district. Such plans shall follow state and federal guidelines and shall be shared with all staff members.
School buildings, playgrounds, and athletic areas shall be inspected regularly to ensure safe conditions following procedures established by the Superintendent.
Students shall be supervised at all times during school hours and while attending authorized activities.
The Superintendent is authorized to close schools or alter school schedules when extreme weather or other hazardous conditions present a threat to the safety and welfare of students and/or staff.
Playground Safety
Each school within the district will follow the District Safety Procedures for the periodic self-inspection and use of playgrounds and playground equipment with emphasis on safe use by the students and public.
The principal will form an ad-hoc advisory committee to assist in implementing and monitoring established district policy concerning playground safety.
Awareness of the playground safety policy should be made to the students, staff and parents, and community through safety instruction programs and widespread dissemination.
Each principal will develop written safety guidelines appropriate for the school and include such guidelines in the teachers’ handbook.
Students using the playground during school hours must be under the supervision of an appropriate staff member.
Safety inspections are to be conducted periodically following procedures provided by the district and shall be appropriately documented.
First Aid
A school nurse or in the absence of the school nurse, the appropriate staff member will be responsible for providing emergency services in case of injury to, or sudden illness of, a child or staff member.
At each school procedures for the proper handling of such emergencies will be made known to the staff. All district employees shall immediately report cases of injuries suffered by them in connection with their employment to their principal, immediate supervisor and school nurse.
These will incorporate the following requirements:
1. The school nurse or another trained person will be responsible for administering first aid.
2. In all cases every effort will be made to contact the parent and/or physician if needed.
3. No student who is seriously ill or injured will be sent home alone. A student who is ill or injured will not be taken home unless it is known that someone is there to receive him/her.
4. In extreme emergencies, the school nurse or principal or designee may make arrangements for immediate hospitalization of injured or ill pupils, contacting the parent or guardian in advance if at all possible.
5. The teacher or other staff member to whom a child is responsible at the time an accident occurs will make out a report on an official form providing details about the accident. This will be required for every accident.
6. The attending nurse will fill out the medical form required by the State of Delaware.
7. Serious accidents to students will be reported as soon as possible to the Superintendent or his/her designee. A copy of all accident forms should be sent to the Superintendent or his/her designee.
Emergency Plans
Advance planning for emergencies and disasters is essential to provide for the safety of students and staff should a threat to safety from fire or other causes; it also strengthens the morale of all concerned to know that preparedness plans exist and that students and staff have been trained in carrying them out.
Therefore the district will develop and maintain plans that will meet the requirements of state and federal law for preparedness in case of fire, civil emergencies, and natural disasters.
Building principals must be scrupulous in meeting the statutory requirement for conducting fire drills and other safety drills to give students practice in moving with orderly dispatch to designated areas under emergency conditions, and the staff practice in carrying out their assigned responsibilities for building evacuation.
Emergency Closings
The Superintendent is empowered to close the schools or to dismiss the students and/or staff early in event of hazardous weather or other emergencies which threaten safety or health.
Buildings and Grounds Security/Access to Buildings
School buildings and grounds constitute one of the greatest investments of the community. It is in the best interest of pupils and taxpayers to protect that investment adequately. School administrators are charged with the responsibility of taking reasonable steps to ensure that buildings and surrounding grounds are secured against trespass, and the board declares its intention to resort to its legal rights to employ such measures as it may deem appropriate to enforce against trespassing.
Review and Reporting
This policy shall be reviewed according to policy review guidelines established by the Board. This policy shall be monitored by the Board and the Superintendent.
Laws/Relevant Agencies
14 Del. Code §4109; 14 DE Admin Code 621
ADOPTED: 5/16/11
4339 - Paid Leave for Birth or Adoption of a Child
MILFORD SCHOOL DISTRICT
Milford, Delaware 19963
I. Purpose
The purpose of this policy is to provide guidelines under which full-time employees may exercise their right to take paid leave upon the birth or adoption of a child pursuant to Section 1333 of Title 14 of the Delaware (“Section 1333”).
II. Definitions
A. Full-time employee means a full-time State pension eligible employee employed by a reorganized school district, charter school, or vocational school district for at least 12 consecutive months in a 9 month, 10 month, 11 month, or 12 month position requiring 30 or more hours of work during a standard workweek.
B. 12 weeks of paid leave means 12 workweeks, interpreted as 60 work days.
C. The District refers to the Milford School District.
D. Intermittent leave is leave taken in separate blocks of time due to a single qualifying reason. If an employee works less than 12 months in a year, paid leave taken for a period ending at the end of a school year, and resuming at the beginning of the following school year, is leave taken consecutively rather than intermittently.
E. Reduced leave schedule is a leave schedule that reduces an employee’s usual number of working hours per workweek, or per workday.
F. Paid leave refers to the paid leave taken pursuant to Section 1333(a).
G. Parent means legal parent as evidenced by birth certificate, adoption documents, court order, or other legal documents.
H. Multiple births/adoptions means more than one child is born from the same pregnancy, or more than 1 child who is 6 years old or younger adopted through the same adoption process, or on the same date.
I. FMLA refers to the Family Medical Leave Act.
J. STD refers to Short Term Disability.
K. Written notice means written notice to the District’s Human Resources Department.
III. Paid Leave Entitlement
A. A full-time employee employed by a reorganized school district, charter school, or vocational school district for at least 12 consecutive months immediately prior to the date of birth or adoption (see definition of “full-time employee” in Section II.A.) shall be entitled to 12 weeks of paid leave upon the birth of a child of the employee, or upon adoption by the employee of a child who is 6 years old or younger. The birth of a child, or adoption of a child, must occur on or after April 1, 2019. Multiple births/adoptions do not increase the length of paid leave.
B. Paid leave is for the purpose of caring for and bonding with the child. If the employee is not caring for and bonding with the child, the employee is not eligible for paid leave. If, for whatever reason, the child is no longer in the care of the employee, the paid leave shall terminate.
C. The entitlement to paid leave shall expire at the end of the 12-month period beginning on the date of the birth or adoption creating the entitlement to paid leave. If, 3 for example, an employee entitled to paid leave takes 6 weeks of paid leave during this 12-month period, there will be no entitlement to take the remaining 6 weeks of paid leave subsequent to the expiration of the 12-month period following the birth or adoption creating the entitlement to paid leave. If an employee receiving paid leave terminates employment prior to the end of the 12-month period, there shall be no payment for unused paid leave.
D. Paid leave cannot be taken on an intermittent basis, or be used to create a reduced leave schedule. Paid leave must be taken for a continuous block of time up to a maximum of 60 work days.
E. If two District employees are eligible for paid leave for the same birth or adoption, each of the employees is eligible for 60 work days of paid leave. Paid leave for the employees ends at the expiration of the 12-month period beginning on the date of the birth or adoption.
IV. Right to Use Accumulated Sick Leave
A. Employees who are not eligible for paid parental leave may use accumulated sick leave upon the birth or adoption of a child pursuant to Section 1333(c). Employees eligible for paid parental leave cannot use accumulated sick leave to extend paid leave upon the birth or adoption of a child beyond the 60 work days of paid parental leave provided by Section 1333(a).
V. Impact on FMLA Leave Entitlement and STD
The use of paid leave, or the use of accumulated sick leave under § 1333(c), shall run concurrently with FMLA leave, and STD. If, for example, a full-time employee uses 60 work days of paid leave, the use of the 60 work days of paid leave will also result in 4 the use of 60 work days of FMLA leave. When the use of paid leave runs concurrently with STD, STD shall pay 75% of the employee’s salary, and paid leave shall pay 25% of the employee’s salary.
VI. Notice and Certification
A. If an employee intends to take paid leave upon the birth of the employee’s child, the employee shall provide the District written notice of intent to take paid leave at least 30 days’ in advance of the expected date of birth. If an employee intends to take paid leave based upon the adoption of a child, the employee must provide written notice of intent to take paid leave at least 30 days’ in advance of the adoption if the date of the adoption is foreseeable. If the date of the adoption is not foreseeable, the employee shall provide the District written notice of the date of adoption as soon as practicable.
B. If an employee requests paid leave based upon the birth or adoption of a child, the employee shall provide documentation of the birth or adoption within 30 days of the birth or adoption, or as soon as documentation is available. The name of a legal parent must appear on the birth certificate, a legal document establishing paternity, or a legal document establishing adoption. Situations where a legal document cannot be provided at the time of birth or adoption, or within a reasonable time thereafter, will be considered on a case-by-case basis. Legal documents considered include a report of birth, a birth certificate, and an adoption order. The documents provided shall show the date of the birth or adoption age of the adopted child, and name of the parent(s). An employee’s stepchild is not the child of the employee, unless the employee adopts the stepchild.
VII. Amendment or Repeal of Section 1333
The Board reserves the right to revise or rescind this policy. If Section 1333 is amended, the policy will be revised to conform the policy to the amendment. If Section 1333 is repealed, this policy is null and void.
VIII. Effective Date
This policy takes effect on April 1, 2019.
ADOPTED: 2/19/19 REVISED: 10/21/19
ARTICLE 5: STUDENTS
1. General 5100
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- 5101 Accidents 5101
- 5102 Care of Textbooks and Equipment
- 5103 Milford School District Fund Raising
- 5104 Student Activity Funds
- 5105 Student Drivers for Activity Trips
- 5106 Playground Safety Grades K-8
- 5107 Guidelines for a Model HIV/AIDS Infection - Students
- 5108 Releasing of Students to Persons Other Than Their Parents
- 5109 Pediculosis (Head Lice)
- 5110 8th Grade MHS Athletic Participation
3. Student Rights 5300
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- 5301 Expression and Communication
- 5302 Student Government
- 5303 Freedom of Association
- 5305 Establishment of Discipline System
- 5306 Regarding Police
- 5307 Discussion and Appeal Procedures Not Regarding Discipline
- 5308 Student Responsibilities
- 5309 Drugs: Use of Drug-Sniffing Dogs
- 5310 School Locker Policy
- 5311 Exercise of First Amendment Rights By Public School Students
- 5312 Responding to School Teen Dating Violence and Sexual Assault
- 5313 Protection of the Privacy of Students
4. Discipline System 5400
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- 5402 Non-Students - Criminal and School Rule Violations
- 5403 Student Attendance, K-12
- 5403 Student Attendance K-12 extension
- 5404 Student Code of Conduct Secondary Schools - English
- 5407 Student Behavior Committee
- 5408 Criteria for Conferences with Students and/or Parents
- 5412 Discipline Data Review
- 5413 Evaluation of Discipline Program
- 5414 Student Code of Conduct Elementary Schools Grades K through 5
- 5415 K-12 School Dress Code Policy
- 5416 Special Education Students
- 5417 School Bus Code of Conduct
- 5418 Suicide Prevention Board Policy
ARTICLE 6: INSTRUCTION
1. District 6100
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- 6102 Annual School Calendar
- 6103 Controversial Issues
- 6104 Curriculum, Instruction and Pupil Evaluation
- 6105 Emergencies
- 6106 First Amendment to U. S. Constitution
- 6107 Personal Errands
- 6108 Privately Employed Tutors
- 6109 School Day
- 6110 Curriculum Advisory Council
- 6111 Review and Replacement of Instructional Resources
- 6112 Library Materials: Selection and Complaint Procedures
- 6113 Field Trips
- 6113A Cultural Trips Involving Travel Outside the United States
- 6115 Grading
- 6115 Calificaciones Escuela Secundaria
- 6116 Student Wellness
- 6117 Independent Educational Evaluation
2. Elementary - Middle School 6200
3. High School 6300
ARTICLE 8: INTERNAL BOARD POLICIES AND RULES
4. Board's Immediate Employees 8400
5. Meeting Rules 8500
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- 8501 Freedom of Information (Sunshine Law) 8501
- 8502 Rules of Order 8502
- 8503 Public and Employee Participation at Meetings
- 8504 Rules of Procedure for Student Hearings
- 8505 Annual Reorganization Meeting Agenda
- 8506 Rules of Procedure for Conducting Level III Grievance Hearings
- 8507 Rules of Procedure for Conducting a Teacher Termination Hearing